The old fashioned way of tracking employee attendance and time presents several challenges:
- Lack of Accountability: Workers not being honest with when and where they punch in.
- Inefficient Payroll Process: Reviewing and verifying employee timesheets manually every pay period is both time consuming and prone to human error.
- Complexity of Creating Schedules: Crafting a schedule for your team using pen and paper or Excel sheets is tedious and can take a long time. Beyond that, as employee shifts change, the schedule can become inaccurate if you don’t update it.
In this post, we’ll detail how Buddy Punch — our employee attendance tracker — solves the above problems, so that you can (1) make your staff accountable, (2) save hours on payroll, and (3) create schedules quickly and more accurately.
Then, we’ll list other employee attendance data systems, so that you can make a more informed decision before you start tracking.
Table of Contents
- Buddy Punch
- TimeTracker by eBillity
- QuickBooks Time (Formerly TSheets)
- When I Work
Note: We’re proud of what we’ve built at Buddy Punch, and it comes with features we would have liked to have ourselves, back when we struggled to track time and attendance for over 20 employees across three business locations. To learn more about Buddy Punch, click here and sign up for a free trial.
In our previous business endeavor, we used paper punch clocks and attendance sheets to track time for a team of over 20 employees across three different locations. This process was both time-consuming and prone to inaccuracies — and we realized there had to be a better way.
So we set out to build Buddy Punch — an attendance tracking software that isn’t just a digital version of a paper punch clock and attendance records, but that can also help with (1) employee accountability, (2) payroll processing and (3) scheduling.
In this article, we’ll cover Buddy Punch’s key features dealing with the above three areas. You can use the list below to navigate to each specific section:
Increase Accountability for Your Team with:
Streamline Payroll with:
- Integrations with Payroll Providers
- Payroll Reports on Demand
- Project Tracking
- Time Off Tracking
Simplify Scheduling with:
- Drag & Drop Scheduling
- Repeating/Recurring Shifts
- Employee Availability
- Punch Limiting
- Notify Employees of Their Schedules
Keep Your Staff Accountable (IP Address Locking, GPS Tracking, Photos on Punch, and More)
Employees might not always be honest or transparent with you regarding where and when they punch when working. This is, without a doubt, one of the biggest frustrations we experienced in our previous business, and heard from the over 10,000 businesses we’ve worked with since starting Buddy Punch. A lack of accountability from your employees, after all, invariably translates to wasted time and lost profitability, mainly due to inaccurate timecards and outdated tracking systems.
To solve this problem, we created the following features:
With our Geofencing functionality, you can leverage your employees’ mobile devices and set up radiuses inside which they can clock in and out of work. All you have to do is enter the Buddy Punch platform, choose a specific radius on the map (pictured below), and if your team members try to punch outside of it, our app will present them with an error message.
Geofences aren’t limited to just one per business. You can create multiple geofences to work in parallel at any given time, and assign each a unique code to differentiate them.
Another way in which you can leverage mobile phones’ GPS technology to keep your team accountable is Buddy Punch’s GPS Tracking feature. This feature tracks your employees’ location whenever they clock in and out of work and records that location in their timecard.
You can then access Buddy Punch’s platform to review all your employees’ locations and verify everyone punched where they were meant to. This system works on both iOS and Android since all you need to use Buddy Punch on a mobile phone is an internet connection.
This functionality allows you to determine from which IP Address or network your team can clock in and out of work. All you have to do is access the Buddy Punch platform and designate your desired IP Address (as pictured below).
Once you’ve done that, your employees won’t be able to punch in and out when connected to an IP Address other than the one you provided.
When you enable our Photos on Punch feature, your employees will be prompted to take a photo of themselves before they can punch in and out of work.
These photos are then recorded in their timecards. You can review them all at once or on a per-employee basis from within the Buddy Punch platform, which will allow you to verify if your workers punched in and out themselves, or had a co-worker do it in their stead.
Buddy Punch’s Facial Recognition feature is similar to Photos on Punch, but takes things one step further. Instead of just asking your employees to take a photo of themselves, Buddy Punch will do a biometric scan of their faces and verify it’s them before they can punch in or out.
If the app doesn’t recognize the employee’s face, it will present an error message.
Streamline Your Payroll Process and Save Hours of Your Time (Integrations, Payroll Reports on Demand, and More)
When we set out to build Buddy Punch, we wanted our customers to forget about the countless hours and dollars wasted dealing with inaccuracies of manually running payroll, which is why we created the following easy-to-use features and integrations:
To streamline your payroll process, Buddy Punch integrates with all the payroll systems pictured aboveand offers a Zapier integration. This means that with Buddy Punch you can automate almost all, if not the entirety of your payroll processing workflow, making paying your employees faster and easier than ever before.
To learn more about Buddy Punch’s payroll integrations, click here.
With Payroll Reports on Demand, you can automatically calculate all you need to run payroll from without ever leaving the Buddy Punch platform. You can then export that data as an Excel or CSV payroll report (pictured above).
Employees can request time off through Buddy Punch, which you can approve through our app. Then, come payroll time, you can oversee both paid and unpaid time off quickly with reports. Simply specify the date range, and you will get a breakdown of time off per employee. Never lose count of sick leave or vacation days again.
Buddy Punch’s Project Tracking functionality enables you to create pay rates tailored specifically to varying pay scales and jobs, which translates into multiple benefits: you can easily calculate potential labor costs, craft accurate budgets, and export project reports for you to review — all from within our online time clock!
Last but not least, we offer an Accruals feature, with which you can set up time off accrual rules based on either the number work hours, a specified pay period, or annual accrual.
Simplify Scheduling with Buddy Punch (Drag & Drop, Repeating/Recurring Schedules and More)
Our work schedule app makes the process of creating schedules for your employees fast and simple thanks to a wide variety of features, including:
Buddy Punch’s Scheduling follows a Drag & Drop principle, which means there’s no need to create multiple drafts of a schedule from scratch. Decide first on what shift will best fit each specific employee one at a time (click on the empty slot next to their name to create a shift).
Once you’ve set up all shifts, simply click, drag and drop to reorganize shifts visually until you’re happy with the result.
With Repeating/Recurring Shifts, you don’t have to waste time creating new schedules from scratch every week or month. Instead, you can have schedules repeat over specified regular periods (weekly, bi-weekly or monthly.)
One of the biggest challenges when creating schedules comes from not knowing in advance your employees’ shift preferences. To solve this problem, we created our Employee Availability feature.
This feature streamlines your schedule-crafting process by having your employees tell you when and where they would like to work, before you even begin to think about their schedules. Ask your employees to login to the Employee Availability section of the Buddy Punch platform. There, they will be able to select the shifts they prefer, subject to your approval. That information will be waiting for you when you set out to create the schedule at the beginning of each work period.
Many businesses struggle with their employees punching in just a few minutes early or punching out a few minutes late. To prevent this from happening, we created a Punch Limiting feature.
This feature allows you to set Punch Limiting rules that tie your employees’ ability to punch in/out to their schedule. So, for example, you can set it so employees can’t submit a punch when outside their scheduled shift. Or, you can limit punching in/out to up to 15 minutes before or after a shift (as pictured above).
Note: You can have Punch Limiting rules apply to all employees at once, or on a per-employee basis.
Employees can see their schedule anytime from our mobile app or website. In addition, you can configure Buddy Punch so that each time a shift is published, it notifies your staff via email and/or mobile notifications.
Buddy Punch also offers other types of scheduling notification, such as:
- Shift Start Reminder & Shift End Reminder
- Late In Alert & Late Out Alert
- Early In Alert & Early Out Alert
- And much more
We’ve covered just a few of Buddy Punch’s essential features, but there are many others.
As a teaser, we’ve included some of them below, along with accompanying links so you can dig deep on how each specific feature can best fit your business needs.
- Overtime Calculations
- PTO Tracking
- PTO Accrual
- Adding, Editing, or Deleting Punches
- Time Card Approvals
- Job Codes / Project Tracking
- Multiple Punch and Login Options
- Alerts & Notifications
- And much more
Buddy Punch Online Reviews
We’re proud to say that, at the time of writing, Buddy Punch has garnered a grand total of 614 reviews (and counting!) on the popular software review site Capterra, with a 4.8/5 star average rating
Here are just a few reviews that highlight what our users love about Buddy Punch, including aspects we sought to build from day one, such as simplicity and ease-of-use and a stellar customer support:
Interested in Learning More?
If you’d like to learn more about Buddy Punch’s key features, see the full Buddy Punch demo below:
You can also find more information on our site and sign up for a free trial. Even if you end up preferring one of our competitors, you can still use Buddy Punch’s blog as a resource for tools such as free excel templates for time tracking. Otherwise, here are some other time tracking software options that may better meet your preferences:
At the time of writing, Connecteam has:
- 113 reviews
- Average of 4.8 out of 5 stars
Two reviews that highlight how Connecteam helps businesses track employee attendance are:
Another solid employee time and attendance software is Hubstaff. They offer a whole range of features, such as Online Time Reporting, Employee Time Tracking & Absence Management, Employee Productivity Monitoring, GPS Location Tracking, and Automated Payroll & Invoicing.
At the time of writing, Hubstaff has:
- 1123 reviews
- Average of 4.6 out of 5 stars
Two reviews that highlight how Hubstaff helps small businesses track employee time and attendance are:
At the time of writing, Clockify has:
- 1525 reviews
- Average of 4.7 out of 5 stars
Two reviews that highlight how Clockify helps businesses track employee hours and attendance are:
Another great employee time and attendance system is TimeTracker by eBillity. Their key features include, but are not limited to Employee Time and Attendance Tracking, GPS Time Tracking, Employee Time Approval and Time Clock.
At the time of writing, TimeTracker by eBillity has:
- 2401 reviews
- Average of 4.3 out of 5 stars
Two reviews that highlight how TimeTracker by eBillity helps businesses track employee time and attendance are:
Homebase helps businesses track employee time and attendance thanks to features such as Employee Scheduling,Time Clock,Online Timesheet, Health & Safety Screening,Team Communication, and HR & Compliance.
At the time of writing, Homebase has:
- 730 reviews
- Average of 4.6 out of 5 stars
Two reviews that highlight how Homebase helps businesses track employee time and attendance are:
7. QuickBooks Time (Formerly TSheets)
At the time of writing, QuickBooks Time has:
- 5467 reviews
- Average of 4.7 out of 5 stars
Two reviews that highlight how QuickBooks Time helps businesses track employee time and attendance are:
TimeCamp offers a large range of features to help you with attendance management, such as Real-Time Time Tracking, Timesheet Approvals, Attendance Tracking, Time Tracking Reports, Productivity Tracking and Easy Invoicing.
At the time of writing, TimeCamp has:
- 524 reviews
- Average of 4.7 out of 5 stars
Two reviews that highlight how TimeCamp helps businesses track employee time and attendance are:
When I Work is a great time card app, and it helps businesses keep track of time and attendance with features that include, but are not limited to Employee Scheduling, Employee Time Clock, Timesheets and Team Messaging.
At the time of writing, When I Work has:
- 858 reviews
- average of 4.5 out of 5 stars
Two reviews that highlight how When I Work helps businesses track employee time and attendance are:
Note: We’re proud of what we’ve built at Buddy Punch, and it comes with features we would have liked to have ourselves, back when we struggled to track time and attendance for over 20 employees across three business locations. Click here to learn more about Buddy Punch and sign up for a free trial.