7 Best Time Clock Apps with GPS in 2021

Employers who turn to a GPS time clock app often do so because they struggle with keeping their team accountable. They don’t know where the employee is when they’re punching in and out of work, which can result in lost time and money due to unreliable timecards.

If, for example, an employee has to work a job at a specific location at a specific time — a time clock app with GPS allows their employer to know exactly where that employee is punching in and out from, instead of having to rely on trust that may or may not be there.

In this post, we’ll list the 7 best time clock apps with GPS that can help you verify in real-time where your employees punch in and out from, starting with our own tool, Buddy Punch.

Note: We built Buddy Punch after struggling with keeping a 20 person team across 3 locations accountable, and are proud to say we’ve helped 10,000+ businesses meet all their time tracking and accountability needs since. If you would like to know more about Buddy Punch, you can click here and schedule a demo or sign up for a free trial

Contents

  1. Buddy Punch
  2. Hubstaff
  3. eBillity
  4. QuickBooks Time (Formerly TSheets)
  5. Connecteam
  6. Homebase
  7. Clockify

 


1. Buddy Punch

Buddy Punch's time clock app with GPS

In our talks with users, we hear time and time again about employees punching in from the parking lot and then leaving, or claiming to be at a job location when they aren’t.

We understand the frustration, which is why we decided to build an employee online time clock app that not only has GPS functionality, but also Geofencing,IP Address Locking, and Webcam Photos on Punch.

Most companies only use one of the aforementioned features to keep their employees accountable, but depending on the specific needs of your company, you may use several of them together.

For example, GPS and Geofencing are great when dealing with accountability issues in off-site environments (i.e. construction workers failing to show up in their different job locations). IP Address Lock, on the other hand, is best for office environments, since it limits the network your staff can clock in and out from.

You can also combine all three of these features to make sure you’re keeping your employees accountable no matter where they work. You can set up GPS and Geofencing to limit where your employees punch in from when they go off-site for a few days, and transition to an IP Address Lock when they’re back at the office.

We’ll provide more details on each feature below so that you can make the best decision for your specific business. Additionally, we’ll explain how Buddy Punch’s Webcam Photos feature adds an extra layer of accountability to your team’s punches — whether they work off-site, in an office, or both.

GPS Feature

How Does It Work?

Buddy Punch’s GPS Feature can capture your staff’s GPS coordinates whenever they punch in or out of work. Once that data has been captured, you (or an administrator on your team) can look into their dashboards and analyze the location of each punch on Google Maps. Additionally, you can see each specific employee’s timecard, and look at all punches on a map within a specified time frame (i.e. one-week or two-week view.)

Buddy Punch's GPS Feature

GPS Tracking is an optional feature. You can always choose to turn it off or require it on a per-employee basis.

Buddy Punch GPS Settings: Allow GPS Tracking for certain employees or all employees

 

Common Use Cases

This feature is most commonly used by businesses where employees work multiple job sites in a given week or month, such as construction, landscaping, on-site nursing… the list goes on.

With GPS Tracking, you can keep track of all your employees’ punches as they move from location to location, and never worry whether your staff showed up where they are supposed to be. You can always verify punches from our administrator dashboard, and use it to keep your team members accountable.

How Do I Set Up GPS Tracking with Buddy Punch?

The process is very simple:

  1. Visit our website and sign up for a free trial (no credit card required).
  2. Add your employees to Buddy Punch.
  3. Enable GPS tracking on the employees you’d like to track.
  4. Have your employee agree to GPS location services on their mobile device(using the Buddy Punch iOS or Android app).
  5. Have your employee start punching in and out of work using the Buddy Punch app.
  6. See the specific location of each of your employees’ punches, and use that information to verify accountability.

Note: At Buddy Punch, we only charge per user and all our plans come with an unlimited number of free administrator accounts. To learn more about Buddy Punch’s pricing, click here

Geofencing

How Does It Work?

Buddy Punch’s Geofencing functionality allows you to create a specified radius around a location where your employees are allowed to clock in and clock out of work.

Buddy Punch's Geofencing Option

If the employee is not inside the radius they were assigned, they’ll receive an error message telling them they’re not within the fence.

Furthermore, our mobile app will show them a map of their current location as it compares to where they should be to be able to punch in or out.

Buddy Punch's Geofencing option: "You are not within the assigned Geofence. Try again."

As an employer, you aren’t limited to just one geofence. You can create as many geofences as you’d like, and assign job codes for each. This, in turn, allows you to set up geofences around multiple job sites you know your employees will work in.

Common Use Cases

This feature is often used by the same type of business that would use our GPS Tracking feature: landscape, construction, or any business where employees might work one job location in the morning, and another in the evening.

Geofencing makes it so your employees don’t have to worry about having to manually input where they are working — it automatically detects if they’re within a specified geofence, and sends the information back to the administrator so you know what job sites your staff worked that day.

Buddy Punch Geofencing: Location and Department

There’s one main distinction between Geofencing and GPS Tracking: Geofencing is a punch limiter, meaning it stops punches outside the radius, while GPS Tracking simply tracks where your employees are when they punch in or out.

If, for example, you manage a team of sales representatives — you don’t necessarily know what locations your employees will be visiting on a given day. In that case, you would want to use our GPS Tracking feature.

If, on the other hand, you manage a landscaping business and you know your staff will be working three specified locations this week, you can use our Geofencing feature to make sure they onlypunch in and out from those locations.

How Do I Set Up Geofencing with Buddy Punch?

The process is simple:

  1. Add your employees to Buddy Punch.
  2. Using the administrator dashboard, create a radius around a specific location on a map.
  3. Assign employees to that geofence.
  4. Optionally, tag that geofence with a specific job code.
  5. As employees punch in and out of work, Buddy Punch will validate their location in relation to the geofence they were assigned to. If they’re within the geofence, they’ll be able to punch in and their time will be automatically tagged with the job code. If they’re not within the geofence, they’ll simply receive an error message and be unable to punch in or out.

IP Address Locking

How Does It Work?

With IP Address Locking, you can limit the IP Addresses where your employees can submit a punch. Then, every time someone on your team clocks in or out, Buddy Punch automatically detects what network they’re on, and only allows them to punch if they’re connected to one of your chosen networks.

Buddy Punch IP Address Lock: Select the IP Address and Employees assigned to this IP Address Lock

Just as with Geofencing, if the employee tries to clock in when connected to an unauthorized IP Address, Buddy Punch will show them an error message stating that they’re using an unauthorized IP Address.

Common Use Cases

This feature works best for businesses where employees work in the same premises, such as an office.

Buddy Punch IP Address Time Card

By using Buddy Punch’s IP Address Locking feature, you can make sure your employees are only able to punch in and out while connected to your office network, instead of, for example, while at the parking lot.

How Do I Set Up IP Address Locking with Buddy Punch?

The process is very simple:

  1. Add your employees to Buddy Punch.
  2. Using your administrator dashboard, create an IP Address Lock by specifying the IP Address that employees are allowed to use.
  3. Assign employees to that lock.
  4. When your employees submit a punch, Buddy Punch will automatically detect their IP Address, and only allow them to clock in or out if it matches the IP address you specified.

Can You Use Geofencing and IP Address Locking Together?

We hinted at this above, but it is worth exploring in full. Geofencing and IP Address Locking can be used in tandem, and we go into greater detail on how to do so here.

Webcam Photos on Punch

Buddy Punch: Webcam Photos on Punch

How Does It Work?

Buddy Punch’s Webcam Photos on Punch feature functions as an added layer of accountability to all your employees’ punches. Once this feature is activated, your staff will be prompted to take a photo of themselves when clocking in and out of work.

Buddy Punch Webcam Photos on Punch: "Welcome Monica Smith. You are currently Punched Out." (Photo attached)

You can think of Webcam Photos as extra information on the punch. If you activate this feature on top of GPS/Geofencing/IP Locking, you now also have photos of your employees on the punch itself. You can view those photos on the timesheet, and verify it was, in fact, your employee (and not someone else) who punched in or out.

Common Use Cases

We recommend Webcam Photos on punch for all businesses looking for an extra measure of accountability on their team.

This feature allows for additional validation where GPS Tracking, Geofencing or IP Locking might not be enough. While using the aforementioned features, employees could technically still provide their username and password to someone else and have that someone punch in or out in their stead.

With Webcam Photos, this is no longer a problem. By requiring your staff to take a photo on punch, you can easily validate all punches by looking at their timecard and see all photos taken at once.

How Do I Set Up Webcam Photos on Punch with Buddy Punch?

The process is very simple:

  1. Add your employees to Buddy Punch.
  2. Go to the Webcam Settings in your administrator dashboard, and set it to either optional or required on a per-employee basis.
  3. Once you’ve set up this feature, next time one of your employees tries to clock in, they will be prompted to take a photo of themselves. If you’ve set Webcam Photo to required, the employee won’t be able to punch in or out without taking a photo first.

Note: When we built Buddy Punch, we knew it was extremely important for companies to keep their employees accountable, and that’s why we placed a major emphasis on building features that allow that. 

However, we also offer a large variety of other features that can help you save time on payroll and track time for your employees. Features such as PTO tracking, overtime calculations, automated timesheets, employee scheduling, and so on. Learn more about them here and sign up for a free trial.

What Do Users Say About Buddy Punch?

At the time of writing, Buddy Punch has 604 reviews on Capterra (a popular software review site), with an average of 4.8 out of 5 stars. We’re proud to say we’ve also scored 4.8/5 stars in both Ease of Use and Customer Service.

Buddy Punch review: "I use Buddy Punch for my small office with 5-10 employees. The value and functionality are great!"

Click here to see full review.
Buddy Punch review: "Payroll time savior"

Click here to see full review.
Buddy Punch review: "I like that you can require a photo and location for your employees when clocking in..."

Click here to see full review.

 

Note: We built Buddy Punch after struggling with keeping a 20 person team across 3 locations accountable, and are proud to say we’ve helped 10,000+ businesses meet all their time tracking and accountability needs since. If you would like to know more about Buddy Punch, you can click here and schedule a demo or sign up for a free trial

2. Hubstaff

Hubstaff Homepage

At the time of writing, Hubstaff’s employee time tracking software has 1114 reviews on Capterra with an average of 4.6 out of 5 stars. We pulled a few relevant reviews that highlight their GPS functionality:

Hubstaff review: "Hubstaff is a great way to keep track of your team off your location."

Click here to see full review.
Hubstaff review: "Hubstaff time & productivity tracker review"

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

3. eBillity

eBillity Homepage

At the time of writing, eBillity’s time tracking app has 2248 reviews on Capterra with an average of 4.3 out of 5 stars. We pulled a few relevant reviews that highlight their GPS functionality:

eBillity review: "Time Tracker Success Story"

Click here to see full review.
eBillity review: Pros - "It has pretty much every feature you'd need for time tracking and managing projects you're working on (including billing)..."

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

4. QuickBooks Time (Formerly TSheets)

TSheet by QuickBooks: A preview of the platform in action

At the time of writing, QuickBooks Time has 5457 reviews on Capterra with an average of 4.7 out of 5 stars. We pulled a few relevant reviews that highlight their GPS functionality:

TSheets review: Pros - "...This software allows them to clock in/out from the job site noting the customer and service item instead of having to come to the shop to use an old fashioned time clock..."

Click here to see full review.
TSheets review: "TSheets is so easy to use... I can view and edit all employees' timesheets easily and quickly. There are several functions that make my job so much easier!"

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

5. Connecteam

Connecteam homepage

At the time of writing, Connecteam has 110 reviews on Capterra with an average of 4.7 out of 5 stars. We pulled a few relevant reviews that highlight their GPS functionality:

Connecteam review: "Very useful and easy to use"

Click here to see full review.
Connecteam review: Pros - "The software is very user-friendly - training our new employees on the app is very versatile. The GPS tracking feature is very useful for the dispatchers..."

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

6. Homebase

Homebase homepage

At the time of writing, Homebase has 478 reviews on Capterra with an average of 4.6 out of 5 stars. We pulled a few relevant reviews that highlight their GPS functionality:

Homebase review: Pros - "Homebase is extremely easy to set up employee time clock..."

Click here to see full review.
Homebase reviews: "Homebase has saved us time AND money"

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

7. Clockify

Clockify platform in action

At the time of writing, Clockify has 1498 reviews on Capterra with an average of 4.7 out of 5 stars. While Clockify’s GPS feature is only available with their Enterprise plan, we pulled a few relevant reviews that highlight what users find useful from their platform:

Clockify review: "Simple, trust-based program for tracking work hours"

Click here to see full review.
Clockify review: Pros - "You can use it on almost any device... convenient... easy to use... effectively manage your time..."

Click here to see full review.

You can read the rest of their reviews on Capterra here or visit their site here to learn more.

Note: We built Buddy Punch after struggling with keeping a 20 person team across 3 locations accountable, and are proud to say we’ve helped 10,000+ businesses meet all their time tracking and accountability needs since. If you would like to know more about Buddy Punch, you can click here and schedule a demo or sign up for a free trial

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