Are you looking for the best virtual time clock solutions? In this brief guide, we are going to cover some of the best virtual time clock platforms on the market. These purpose-built solutions are designed to help operations managers and HR teams effortlessly track employee time and automatically prepare timesheets based on the specific needs of your organization.
If you need access to an intuitive solution for tracking employee hours and processing their timesheets, you need to take a browse through the best options on the market.
Let’s take a closer look at five potential solutions for tracking employee time virtually.
Best Virtual Time Clock Solutions
1. Buddy Punch
When it comes to effectively tracking employee hours, you need Buddy Punch in your corner. Manually reviewing employee timesheets for payroll processing can become a significant burden on HR teams and operational managers. By leveraging a platform for attendance tracking, you can monitor employee attendance in real-time and automate payroll processing.
How Buddy Punch’s Virtual Time Clock Platform Works
It’s remarkably easy for users to hit the ground running with Buddy Punch. Employees are given the ability to punch in and out via any device, including mobiles and tablets. The time clock data is then used to automatically calculate each team member’s regular working hours, overtime, and time off. The platform can seamlessly integrate this data with all your existing HR solutions.
Monitor Overtime With Real-Time Insights
Monitoring overtime is a breeze with Buddy Punch. The platform provides you with real-time insights into employee working hours. This means you can see exactly who is working at any given time, regardless of their location. Buddy Punch even enables you to set up email and mobile notifications for when employees run close to their maximum hours for the day.
Build Accountability Into Your Processes
No matter where your employees are located, you can keep track of whether they are working. This is what makes Buddy Punch a remarkably effective virtual time clock solution. Using the GPS and webcam image features, you can have complete oversight of your remote workforce and their overall attendance. This is essential for knowing who is on the clock and when.
Track Time-Off Requests With An In-Built Calendar
With Buddy Punch’s intuitive features, it’s never been easier to keep track of time-off requests and how they fit into the calendar. The platform helps you to quickly visualize time-off requests with an in-built calendar. Employees can go onto this calendar inside the platform and make time-off requests. Administrators can then approve or reject these as paid or unpaid time off.
We nearly forget to mention the centralized hub for all our documentation. We like to call this the Knowledge Base. This is home to several how-to guides detailing ways to unlock value from Buddy Punch. Alongside this, we have a dedicated support team ready to answer any questions you may have about our virtual time clock solution. We stand poised and ready!
Buddy Punch Provides Many Other Useful Features
It doesn’t end there! Our online time tracking software comes fully loaded with several other must-have features:
- Employee Scheduling
- Overtime Calculations
- Job Codes / Project Tracking
- Time Card Approvals
- Multiple Punch and Login Options
- Adding, Editing, or Deleting Punches
- And so much more. (Click here to explore our comprehensive feature list.)
Buddy Punch’s Online Reviews
As of the writing date, Buddy Punch has 4.8 out of 5 stars and 671 reviews on Capterra.
Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)
As reviewers have noted, Buddy Punch makes it easy for employees to clock in and clock out:
“This product was easy to use from day one and entering the employees took no time at all. Everything is easily accessible and you can check on employees to be sure they have arrived on time to their jobs.”Click here to read the full review.
“I had used other more expensive systems at previous employers and Buddy Punch has been more than sufficient for our size of business. It is easy to run the reports – PTO, location of services, and the geofence. My favorite time in option was the facial recognition- the main problem with it was if someone had a beard and then shaved it or got a major change in hairstyles we had to take their picture again.”Click here to read the full review.
“I have loved my overall experience with Buddy Punch. As I mentioned before their help is invaluable. Some companies have no chat, or phone number and you wait days to hear back from an email. Their immediate response is something they should never get rid of, no matter how big they become.”Click here to read the full review.
“Buddy Punch has been a super-efficient business solution for our office. It is very user-friendly. The integration with Quickbooks has streamlined our payroll which has been a huge plus. Most importantly to me as the administrator who’s been responsible for the complete setup and training of all staff- the Buddy Punch customer service team has been absolutely outstanding!”Click here to read the full review.
Try Buddy Punch for Free
Connecteam enables teams to turn any device into an employee time clock. The platform is designed to bridge the gap between employees and HR managers. With a centralized location for time tracking, this employee time clock software offers accurate real-time GPS location tracking. HR teams can even receive alerts when employees are late clocking in for work.
Connecteam provides organizations with many different features, some of which include:
- Employee Time Clock
- Employee Task Management
- Employee Scheduling
- Employee Training
- Employee Communication
- Checklists and Forms
This is a smart time clock solution for Windows and Mac, and it also works seamlessly on both mobile and tablet devices. As of the writing date, Connecteam has 4.8 out of 5 stars and 144 reviews on Capterra.
“We are very satisfied with the app, as well as the service! Thank you for helping us work through the initial transition and we appreciate your team’s attention to detail. Our staff has adapted to using the app with incredible ease and we are looking forward to using this as a tool moving forward.”Click here to read the full review.
OnTheClock is a sophisticated online time clock solution created for tracking both in-house and remote working employees. With biometric fingerprint technology, OnTheClock makes it easy to guarantee specific employees were at a place of work. The platform also enables you to use geofencing technology to ensure only employees in a certain location can punch in.
OnTheClock is jam-packed with a range of features, some of which include:
This is a good employee time tracking software solution for PC (Windows) and Mac, and it also works with mobile and tablet devices. As of the writing date, OnTheClock has 4.7 out of 5 stars and 506 reviews on Capterra.
“Using Quickbooks with the time clock information makes payroll take a couple of minutes, allowing me to get done quickly and correctly. Employees like the ease of use, so they actually clock in and out! The cost of the program has risen, but still well worth the time savings.”Click here to read the full review.
4. When I Work
When I Work is an all-encompassing employee time tracking solution suitable for shift-based workforces. You can connect nearly any payroll integration to this platform to quickly process timesheets and centralize time tracking efforts. If you have a large number of employees, When I Work is a scalable option for tracking employee time and running your payroll system.
When I Work delivers on multiple fronts with a range of features, some of which include:
With an extensive range of features, When I Work has the potential to meet your organization’s needs. As of the writing date, When I Work has 4.5 out of 5 stars and 921 reviews on Capterra.
“This is a very straightforward software that focuses on online scheduling. It’s very easy to use. It’s very responsive and fast. IM feature is very good. Great for communication between staff. The cost is quite expensive, as it’s calculated based on the number of active employees per month versus a flat fee, so the bigger the company, the more it costs. We have almost 150 employees in total, so it was not the best option for us to use.”Click here to read the full review.
Hubstaff positions itself as a clean and lightweight application for tracking employee time. Unlike other solutions on the market, Hubstaff offers a Google Chrome Extension that acts as a time tracker at the push of a button. This makes it easier than ever for employees to begin tracking their time. They can stay focused on the tasks at hand while Hubstaff records the data.
Hubstaff fires on all cylinders with a range of different functionalities:
- Online Time Reporting
- Automated Payroll & Invoicing
- GPS Location Tracking
- Employee Productivity Monitoring
- Employee Scheduling
As of the writing date, Hubstaff has 4.6 out of 5 stars and 1,240 reviews on Capterra.
“It allows us to easily calculate the hours worked by our remote team whilst ensuring the team are focused and easily shows us how much is owed at the end of the month. Vital tool for outsourcing. It would be really useful if it were possible to automatically schedule send us the hours worked by an employee at a time period we are able to define, so that we could easily access this information without having to generate the report.”Click here to read the full review.
Try Buddy Punch for Free
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