Best Time Tracking for Teams | Top 8 Apps

Time Tracking for Teams

Here are our top 8 picks when it comes to the best time tracking for teams’ apps 👇

Best Time Tracking Apps for Teams | Top 8 Picks 📜
Buddy Punch | Best Time Tracking App for TeamsRead Review
Clockify | Best Free Team Time Tracking ToolRead Review
Toggl Track | Best Team Workload Tracking ToolRead Review
Time Tracker | Best for Managing Team ProjectsRead Review
Project Hours | Best Project Hour Tracking ToolRead Review
Rippling | Best Employee Management ToolRead Review
Wrike | Best App for TeamworkRead Review

Time tracking for teams is the practice of monitoring and recording the time team members spend on various tasks and projects. It involves using tools or software to track when work starts and ends, what tasks are being worked on, and how much time is spent on each task. 

The top three issues that time tracking software resolves for teams are:

  1. Resource Management: Time tracking apps allow teams to allocate resources effectively by identifying bottlenecks and underutilized resources.
  2. Project Budgeting: By tracking time spent on tasks, teams can accurately estimate project costs and prevent budget overruns.
  3. Productivity Improvement: Time tracking software highlights areas where teams can improve efficiency, leading to increased productivity and better outcomes.

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What is Time Tracking for Teams?
Time tracking for teams involves the recording and monitoring of how team members spend their working hours on various tasks and projects. It provides a comprehensive overview of where time is being allocated, allowing teams to analyze employee performance, improve efficiency, and manage resources effectively.

Why is Time Tracking Important for Teams?

Time tracking is important for teams because it lets them see how their members are using their company’s time. It also helps teams work better by showing them where they might be wasting time or not working efficiently. 

Top 8 Best Time Tracking Software for Teams

Choosing the best time tracking software for your team is important. You want to make sure that the software is easy for people to use, lets you customize how you track time, and works with other tools your team uses.

Here are the top 8 software you can go for: 

  1. Buddy Punch
  2. Clockify
  3. Toggl Track
  4. Time Tracker
  5. Project Hours
  6. Rippling
  7. Wrike

1. Buddy Punch | Best Team Time Tracking App for Small Businesses

Buddy Punch Interface

Buddy Punch is a well-liked team time tracking tool used by businesses of all sizes in different industries. It has many features make it useful for tracking the team’s time.

Here are some of the basic time tracking features it provides.

1. Real-Time Tracking of Attendance

Buddy Punch assists small businesses in real-time attendance tracking by allowing employees to clock in and out from anywhere using their devices. Managers can instantly access attendance data, monitor employee hours, and receive alerts for any discrepancies. 

This enables efficient time management and payroll processing for improved business operations.

2. Employee Accountability

Buddy Punch through its user-friendly interface and features like GPS tracking and real-time reporting, Buddy Punch helps employers ensure that employees are accountable for their work hours, enhancing productivity and transparency.

GPS Setting: Allow GPS Tracking

3. Time Off Management

Buddy Punch makes requesting time off a breeze. 

Upcoming Request: Request Time Off example

Employees can ask for time off quickly, and managers can approve or deny it just as fast. It keeps track of who’s off when, making it simple to manage schedules. 

4. Flexible Punch Options

Buddy Punch lets your team clock in and out easily using different methods like web browsers, mobile apps, or even physical time clocks. This flexibility suits various work environments, whether in the office or remote. 

It ensures that tracking work hours is convenient for everyone, no matter where they are.

5. Assign Job Codes for Employees

With Buddy Punch, you can assign specific job codes to employees. This helps track time spent on different tasks or projects accurately. 

Assign Job Codes For Accountants To Punch Into

Managers can then understand how resources are used and make better decisions. Employees also know what they’re working on, improving accountability and productivity.

6. Track Employee’s Location

Buddy Punch includes GPS tracking to monitor remote or field-based employees in real-time. It ensures work is done where it’s supposed to be and helps managers optimize work distribution. 

Live Location: Alex Wizard

7. Built-in Notifications

Buddy Punch sends reminders to keep everyone on track and informed about important tasks. 

New Notifications: Eric Pena is working overtime

You can adjust these reminders to fit your team’s needs. Whether it’s deadlines or schedule changes, Buddy Punch keeps everyone in the loop.

8. Offer Customizable Reports

With Buddy Punch, you can create reports that show how your team is doing. These reports help managers see what’s going well and what needs improvement. 

Reports

You can customize the reports to focus on specific areas, like how much time is being spent on different tasks.

9. Single Sign-On Option

Buddy Punch makes logging in easy and secure with Single Sign-On. This means you can use your usual login details to access the software, keeping everything simple and safe. 

apple sso buddy punch

It’s a convenient feature that fits right into the way teams work today.

10. Geofences to Specified Areas

Buddy Punch lets you set up specific areas for tracking your team’s time, making sure everyone is where they need to be. 

Geofence

This feature helps keep track of attendance accurately and makes sure work is happening where it should be.

11. Payroll Options

With Buddy Punch, you can easily connect your time tracking data with your payroll system. This saves time and reduces mistakes by automatically sending attendance information to payroll. 

It ensures that everyone gets paid correctly and on time, which keeps everyone happy and the process smooth. Buddy Punch makes managing payroll straightforward and reliable for any business.

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 946 reviews on Capterra.

buddy punch reviews capterra march

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize to exactly what you need. Employees love using it because it’s so straight forward to use.”

Click here to read the full review

“BuddyPunch has been very helpful and I am glad my organization made the switch from our previous tracker to BuddyPunch. As mentioned earlier, the ease of use of BuddyPunch is what separates it from a lot of competitors.”

Click here to read the full review

“Easy to clock in from anywhere and still manage how much time you’ve worked in a day. Easily tells you when you’ve gone past 8hrs, and also great for seeing when your team members are clocked in or out.”

Click here to read the full review

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Ready to give Buddy Punch a try?

For free trial, no credit card required.

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Clockify

Clockify is a time tracking solution (that also offers a free version) that caters to the needs of both individuals and teams, providing robust functionality to streamline time management processes. 

Its free plan with unlimited users and projects makes it an attractive option for businesses looking to optimize their time-tracking processes without breaking the bank. 

Furthermore, Clockify’s cloud-based architecture and support for automatic time entries make it a convenient choice for businesses seeking to streamline their time-tracking workflows efficiently.

Key Features,

  1. Time Tracking
  2. Project and Task Management
  3. Reporting and Analytics
  4. Billable Hours Tracking
  5. Team Collaboration
  6. User Permissions and Roles
  7. Integration with Third-Party Apps
  8. Mobile Time Tracking
  9. Invoicing
  10. Browser Extension

Clockify has 4.7 out of 5 on Capterra as of the writing date.

It has a total of 4748 reviews on Capterra.

 “It is a great software for smart working experience. It works very well and it helps you to track time from anywhere.Its flexibility makes it compatible with everyone.collected data by clockify helps me alot to analyze employees performance and also create reports.”

Click here to read the full review.

3. Toggl Track

Toggl Track stands out as a reliable timesheet app that empowers users to manage their work time and maximize productivity. 

With its intuitive interface and robust functionality, Toggl Track simplifies time tracking for individuals and teams across various platforms, including Android, iOS, and desktop. 

Key Features,

  1. Employee time tracking
  2. Billing and invoicing
  3. Project budgeting
  4. Reporting
  5. Anti-surveillance platform
  6. Intuitive and welcoming features
  7. Over 100+ integrations
  8. Cross-platform apps
  9. GDPR-compliant
  10. Top-rated support

Toggl Track has 4.7 out of 5 stars on Capterra as of the writing date.

It has a total of 2266 reviews on Capterra. 

“I love Toggl Track!! As a freelancer, keeping track of my hours by project or client is indispensable so I can create invoices (outside of Toggl Track). It makes it easy to collect the data to calculate the time I need for certain types of work and helps me keep track of the training hours I need for my professional organization. All in all, I can’t live without it and recommend it highly.”

Click here to read the full review 

4. Time Tracker

Time Tracker is a time management solution made to meet the diverse needs of users, from freelancers to businesses. With its versatile features and customizable templates, Time Tracker enables users to track work time efficiently and analyze productivity trends effectively. 

The tool’s compatibility across platforms such as Android, iOS, and desktop ensures seamless access to time-tracking data anytime, anywhere. 

Key Features,

  1. Automated Time Tracking
  2. Task and Project Management
  3. Invoicing
  4. Reporting
  5. User Permissions
  6. Mobile Accessibility
  7. Client Billing
  8. Integration Capabilities
  9. Collaboration Tools
  10. Expense Tracking

Time Tracker has 4.4 stars out of 5 on Capterra as of the writing date.

It has a total of 2992 reviews on Capterra.

“Time tracker has been great for most of my employees to track their hours accurately, as well as give me a way to double check those hours using the mapping feature.”

Click here to read the full review.

5. Project Hours

Project Hours is an asset for individuals and teams seeking to monitor and manage their project timelines. With its intuitive interface and in-depth features, Project Hours facilitates easy time tracking and project management across various tasks and projects. 

The tool’s compatibility with platforms such as Android, iOS, and desktop ensures convenient access to project data and insights on the go. 

Whether it’s tracking billable hours, analyzing resource allocation, or generating detailed reports, Project Hours offers essential functionalities such as time entries, project templates, and reporting features. 

Moreover, Project Hours’ integration with popular collaboration platforms like Slack, Trello, and Asana enhances its usability and flexibility for small teams and large enterprises. 

Key Features,

  1. Time Tracking
  2. Project Management Integration
  3. Task Management
  4. Reporting
  5. Budget Tracking
  6. Mobile App
  7. Customization
  8. User Permissions
  9. Invoicing
  10.  Collaboration Tools

Project hours has a rating of 4.3 out of 5  on Capterra as of the writing date.

It has a total of 16 reviews on Capterra.

“Easy to set up, implement and about no learning curve. Users got it right away, and I got time registering in project from the very first day. All our employees started to use it right away, and it all is going smoothly.”

Click here to read the full review. 

6. Rippling

Rippling combines HR and IT management to streamline employee onboarding and management processes effectively. 

With its features and integrations, Rippling simplifies tasks such as collecting employee information, setting up accounts, and assigning tasks. 

The platform’s compatibility with popular business applications like Microsoft Teams, Slack, and QuickBooks Time enhances its functionality and usability for small and large enterprises. 

Whether it’s managing employee timesheets, monitoring project progress, or generating detailed reports, Rippling offers necessary functionalities such as employee monitoring, project management tools, and reporting features. 

Additionally, Rippling’s user-friendly interface and customizable workflows make it a preferred choice for business owners seeking to efficiently smooth their employee management processes.

Key Features,

  1. Employee Onboarding
  2. Payroll Processing
  3. Benefits Administration
  4. Time Tracking
  5. Compliance Assistance
  6. Employee Self-Service
  7. IT Management
  8. Security and Access Control
  9. Reporting and Analytics
  10. Integrations with other HR and IT tools

Rippling has a rating of 4.9 stars out of 5 on Capterra. 

It has 3034 reviews on Capterra. 

“I use Rippling to monitor all my payroll from my company. I am able to carry my payroll on the go and I use it to present as proof whenever I wish to travel. Navigating around the app is very simple and easy.”

Click here to read the full review.

7. Wrike

Wrike stands out as a versatile app for teamwork and project management, offering solid features to help teams collaborate effectively and achieve their goals. 

With its intuitive interface and simple time tracking functionalities, Wrike provides teams with a centralized platform to plan, track, and oversee unlimited projects easily. 

The platform’s compatibility across various devices (Windows, Mac, Android, or iOS) and operating systems (desktop apps and mobile apps) ensures easy access to project time, data, and updates anytime, anywhere. 

Whether it’s managing project timelines, assigning tasks, or generating detailed reports, Wrike offers essential functionalities such as project templates, team management tools, and reporting features. 

Moreover, Wrike’s integration with popular productivity tools like Microsoft Teams, Slack, and Asana enhances its usability and flexibility for small teams and large enterprises alike. 

Its emphasis on simplicity and collaboration makes it an indispensable tool for businesses seeking to streamline their project management workflows and drive success.

Key Features,

  1. Task management
  2. Gantt charts
  3. Team collaboration
  4. File sharing and storage
  5. Time tracking
  6. Reporting and analytics
  7. Customizable workflows
  8. Integration with other tools and services
  9. Mobile app support
  10. Security and access control

Wrike has 4.3 stars out of 5 on Capterra as of the writing date.

It has a total of 2590 reviews on Capterra.

“Our teamwork skills allow us to complete projects and tasks efficiently. Any manager, from the coordinator all the way up to the vice president, can log in at any moment to observe how things are going.”

Click here to read the full review.

How Can Time Tracking Benefit Your Team?

time tracking benefit
BenefitDescription
Better Time ManagementHelps team members see how they spend time, enabling them to prioritize tasks effectively.
Boost ProductivityTracking time on tasks helps teams find ways to work better and faster.
Accurate Project PlanningProvides data for creating better project timelines and estimates, making planning easier.
More Transparency and AccountabilityShows how time is used, making responsibilities clear and promoting accountability.
Finding ProblemsIdentifies where work is slow or stuck, facilitating quick resolution to keep projects moving.

For Which Types of Teams You Can Get Time Tracking Software?

Time tracking software is useful for many types of teams in different industries. Here are some examples:

  1. Remote Teams: Teams that work from different locations can use time tracking software to stay organized and keep track of their progress.
  2. Project-Based Teams: Teams that work on projects with specific deadlines can use time tracking software to see how the project is going and use their resources well.
  3. Service-Based Teams: Teams like consultants or agencies can use time tracking software to bill clients accurately for the time they spend on projects.
  4. Creative Teams: Teams in creative jobs, like design or advertising, can use time tracking software to see how long each part of a project takes and make sure they finish on time.
  5. Field Teams: Teams that work outside the office, like sales or maintenance teams, can use time tracking software to see how they spend their time and work more efficiently.

Based on the above list, we can divide the “types of teams” into two categories, i.e.,

  1. Physical Teams
  2. Remotes Teams 

1. Time Tracking for Physical Teams

Time tracking software is generally useful for teams that work in jobs like construction, manufacturing, or healthcare.

  • Construction Teams: Time tracking helps these teams keep track of how long they spend on different tasks. This helps them bill accurately and manage projects well.
  • Manufacturing Teams: Time tracking in manufacturing helps teams see how much time machines are working or not working. This helps them make production more efficient.
  • Healthcare Teams: In healthcare, time tracking helps teams see how much time they spend caring for patients. This helps them schedule their work better and improve patient care.

2. Time Tracking for Remote Teams

Time tracking software is very important for teams that work from different places (or do remote work) to keep an eye on and manage their work hours well.

It helps these teams stay organized, see how tasks are going, and make sure they finish projects on time. As more people work from home, time tracking software helps teams stay productive and responsible.

How to Implement Time Tracking for Your Team?

time tracking

If you want to track the time of your team, here are some ways you can implement team time tracking software. 

1. Choose the Right Time Tracking Software

To start tracking time, you need to tell your team what to do. Explain why you’re tracking time and how it helps the team and the organization.

Tell them what you expect, like how often to track time, what to track, and any rules about tracking time.

2. Set Clear Guidelines and Expectations

When using time tracking software for teams, make clear rules about why, how often, and how it’s used. 

Talk about privacy and being honest. Make sure everyone knows how to use it and why it’s important. Help them follow the rules easily.

3. Provide Training and Support

When introducing time tracking software to teams, offer easy-to-follow training sessions to teach everyone how to use it effectively. 

Make sure there’s ongoing support available, like help desks and tutorials, to help with any questions or problems. 

4. Encourage Regular Tracking

Tracking time regularly with software helps teams stay accountable, work better together, and use time wisely. 

It shows where time goes, helps fix problems, and organizes work. By tracking time, teams can achieve goals, work smarter, and better balance work and life for success.

5. Review and Analyze Data

When setting up time tracking software for teams, it’s important to look at the data it collects. 

The data will help us see how time is spent, find any problems, and improve how we work together. By using this information, we can make sure everyone works efficiently and gets the job done well.

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What Are The Best Practices For Team Time Tracking With Microsoft Teams Integrations?

In addition to the established best practices for team time tracking, integrating office tools such as Microsoft Teams can further streamline the process. 

Leveraging Microsoft Teams integration allows for workday summaries to be seamlessly compiled within the platform. This ensures that accurate time records are maintained, promoting accountability and transparency among team members. 

Furthermore, by utilizing Chrome extensions or add-ons, manual time entry can be minimized, reducing the risk of errors and discrepancies.

With the integration of Microsoft Teams, teams can also benefit from weekly timesheets that are automatically generated in formats such as Excel, facilitating easy tracking of hourly rates and project profitability. 

This integration enables efficient collaboration and communication within the workspace, boosting productivity by eliminating the need for manual data entry.

Moreover, incorporating tools like Jira and Zapier enhances the functionality of Microsoft Teams by enabling the tracking of project progress and automating repetitive tasks. 

Screenshots can be captured directly within Microsoft Teams, providing visual insights into project status and facilitating comprehensive project tracking.

By adopting these strategies and leveraging the capabilities of Microsoft Teams integration, teams can optimize their time tracking processes, ultimately enhancing productivity and profitability.

Does Microsoft Teams Time Tracking Tool Offer Free Time Tracking?

Microsoft Teams, an integral part of the Office 365 suite, has gained immense popularity as a collaboration platform. 

With its seamless integration into daily workflows, it’s become indispensable for teams worldwide. 

One of its lesser-known features is its time tracking capability. 

Using Microsoft Teams for time tracking not only streamlines communication but also offers a convenient way to monitor productivity. Whether it’s tracking project hours, meetings, or even free time, Teams provides a comprehensive solution. 

Moreover, Teams’ time tracking functionality ensures efficient usage of resources, making it an invaluable asset for businesses striving for optimal performance. 

So, yes, Microsoft Teams does offer free time tracking within its suite of features.

Conclusion,

In short, time tracking for teams is a powerful tool that can empower teams for success. By implementing time tracking software, teams can better manage their time, improve productivity, and enhance overall performance.

Time tracking provides teams with valuable insights into how time is being spent, allowing them to identify inefficiencies and areas for improvement.

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