How to Introduce Timekeeping to Your Small Business

Timekeeping software can be a great tool for business owners and managers, and employees alike.

It can help to cut payroll processing costs, improve accuracy, and save time. Not to mention it’s a great way to ensure honesty and accuracy, preventing time theft from occurring.

But when it comes to implementing new time clock software with mobile app, it can be a challenge ensuring that everyone’s on board.

Often, employees are hesitant when it comes to change, even when it’s something positive. But in order for your software employee time tracking implementation to be a success, you’re going to need to have the full support of your team.

If you’re thinking of implementing a new timekeeping system in your business, and looking for ways to ensure that it’s a smooth transition, here’s a look at a few things that you can do to help ensure that your new system is a success.

Study Up

Before you implement the new software, make sure you’ve taken the time to get to know the ins and outs of the program. Familiarizing yourself with the software will help you to explain the benefits and features accurately, and will help you to answer any questions that your team may have. Remember; if you’re comfortable with the change, then chances are your employees will be too!

Start With the Leaders

When it comes to implementing new software, you’ll want to begin by introducing it to your managerial team first. Ensuring that the managers are the first to use the system will help the transition to go more smoothly. If they’re on board, they’ll be able to help explain the benefits to the rest of the team, and answer any questions that they have as well.


The way you present the software will have a big impact on how well it’s accepted, so make sure you introduce it in a positive manner. Explain the benefits that your employees will receive from a time-tracking system to help them see its full potential, and understand the benefits for themselves.

Offer Training

Like anything new, your employees will need some time to adjust to the changes. One of the best ways to help get things off to a good start is by providing training. While there isn’t a lot of training that’s required for most web-based time-tracking systems, taking the time to show them how it works will help them to feel more positively about the new system.

Address Concerns

Some employees might have concerns or questions regarding the new software; including concerns with privacy or accuracy. If one of your team members raises a concern, it’s important to address the question, and take their reservations seriously. Seize the opportunity to alleviate their concerns, and help them to feel more positively about the new system.

Explain the Benefits

There are many rewards that come from having a time-tracking system, for your company and your employees alike, so take the time to spell out the benefits for your team. Emphasis the efficiency of having a new system, as well as any features that it offers, such as the ability to view their schedule remotely, or even login to request shifts, or time off.

Offer Incentives

Consider giving your team an incentive to use the software. You could consider offering flexible hours, or introducing remote work options, such as allowing your team to work from home one day per week. By providing incentives, you’ll be able to help guarantee a much smoother transition period.

Welcome Feedback

Finally, once you have the new system up and running, it’s important to let your staff know that you welcome their feedback. Do they find the system easy to work with? Do they feel that it’s saving time? Are they happy with the way it’s working? It’s important to keep the lines of communication open; especially during a time of change.

Remember: while introducing new software can be a challenge; it doesn’t have to be difficult. By using the above tips when implementing your system, you’ll be able to ensure that the transition is as smooth as possible, and will soon be able to start reaping the benefits that come with having a robust time tracking system in place.

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