Scheduling software has had many forms of use over its evolution as a product. Formerly, it was used mainly for keeping track of how many times an employee was tardy, absent, left work early, or worked hours that were not authorized. Generally, it was used for taking note of the negative aspects of an employee’s performance.
Scheduling software today has changed drastically. Now, scheduling software can be used to track more than just negative aspects of attendance. It can be used for tracking employee availability and can work to eliminate the time-consuming processes in tediously planning an employee’s work schedule.
Scheduling employees can be a monumental task, no matter the business or the industry. It can also create negativity in the workplace if not done right. Keeping a business running smoothly entails being able to have the right people available at the correct times. Therefore, scheduling software has risen in popularity. By taking in employee data, it can help you to create schedules that work to everyone’s advantage, especially the employees, which is a crucial aspect of how scheduling software is increasing employee dedication.
Scheduling Software: A New Technology
The new wave of using scheduling software requires involving employees in the creation of their schedules. This way, managers have fewer interruptions to the usual scheduling process and generally have fewer issues with scheduling. Scheduling software is a new tool that can effectively use the business’s resources throughout the entire company while also giving an employee a say in when they want to work.
There are a variety of advantages to utilizing this new technology and some significant reasons to move away from pen and paper scheduling.
- The software will automatically save the schedule every time you create a new one. Previous week’s schedules can be used as templates for future weeks, and necessary changes like time-off requests can be made before sending out a new schedule.
- You don’t need to track employee’s down and make sure they’ve seen their new schedule. Sending it out electronically instantaneously gives the advantage of being able to plan quickly and easily, and having a new, updated schedule sent out after the changes are made.
- Helps you go green! Using employee scheduling software dramatically cuts down on the amount of paper you use in your business. This can help to reduce overall costs and help reduce the amount of paper waste that you can produce.
Labor is a valuable asset for many organizations, both big and small. It is also the most expensive resource, and so using it wisely is a must. When employees fail to show up for their scheduled hours, quality of customer service and profitability may suffer. When employees do not work at their best, it can cause a drain on the business.
The technology solution of scheduling software helps with business efficiency, effectiveness, and profitability. The bottom line is, scheduling software is the key to getting happier employees in the future. By employees being more in charge of their own schedules and having the freedom to change shifts if a coworker allows and schedule their own shifts at times makes employees more productive because they have not had to deal with the hassle of haggling with a manager for a shift off. It helps ease the burden on employees because they can choose their availability, and this is taken into consideration when making schedules.
How Scheduling Software Works
Managers who use employee scheduling software assess critical data. They are enabling the making of more intelligent decisions when scheduling and allowing both sides of the aisle to have better visibility, both managers and employees. Managers look at several aspects of data when accessing scheduling software such as:
- Preferences of work schedule
- Skills employee possesses
- Seniority of employee
- Availability of employee
In the same way, employees can access data of their own about:
- Work schedules and tasks
- Availability forms to fill out
- Accrued time off to be used
- Training opportunities made available to the employee
The ease of use for employees is what increases employee dedication. Because employees can take charge of their schedules, they are more positive about coming to work. Having employee data in one place allows managers to leverage the right skills and people for the right tasks and can help the business itself run smoother with minimal effort required.
The Benefits of Scheduling Software
The idea of collaborative scheduling makes the workweek easier for both managers and employees. Employees can set their availability and manage their shift trades with minimal intervention from the higher-ups. Managers and the like can then make sure that all shifts are covered, as well as approve employee requests quickly and easily.
Sharing the scheduling responsibilities by using scheduling software can allow managers to reallocate up to 80% of their time to more productive tasks. This makes scheduling software an easy solution to scheduling problems, and for increasing employee morale.
Research has shown that workplaces with higher morale have happier employees and higher productivity. When employees can take on a more active role in their work-life balance, they are more engaged in their jobs, and this increases overall customer satisfaction. Their increased dedication stems from being more positive about their job because they have had a say in when they are there and how their time is being utilized. They feel more of a sense of control and this overall, makes employees happier.
This is as not only great for employees but also the business’s bottom line. Employees that are more engaged have a better sense of well-being and therefore take fewer sick days off. They also lessen their negative talk about the company or the job and this in turn also increases employee dedication and morale. Long term employee unhappiness will decrease loyalty and commitment, and with scheduling software, employees are happier, more involved in their scheduling, and provide better customer service for the business, or overall, better work that they are adequately engaged in.
The use of scheduling software can also help with work-life balance, and this also increases employee dedication. Automated scheduling allows employers to have more flexibility with employees, and this can improve the engagement and motivation of employees with their work. Employees will always need the right amount of rest to recharge before another shift, and scheduling software allows this to be built in to create more dedicated employees.
There are always personal responsibilities or issues that can distract an employee from work at hand. But by giving employees more of an active role, they can manage their personal matters outside of work efficiently, and this increases their dedication to their work and allows them to be more focused and active.
Scheduling Software: Accessibility Creates Dedication
One of the great perks of automated scheduling in scheduling software is that schedules can be accessed anywhere, any time. Employees can view their schedules remotely all the time. They can even get notifications for their shifts, which helps them be more dedicated because of the added element of built-in organization. It helps them to think about their work in a more organized and focused fashion and build in their work to their regular lives, instead of the other way around.
By being able to have their personal lives more under control, they can be more dedicated to their work when they are there and more dedicated to their home lives outside of work.
Another significant part of having scheduling software for employees is predictable scheduling. This is primarily for hourly workers, who are continuously falling prey to just in time scheduling, where they have no idea when they will be working or for how long.
Having the predictability of automated scheduling that takes into account all the data it needs to can allow employees to have a more positive attitude about their schedule and work because they feel more heard and in control of their time. This makes for more dedicated employees and happier workplaces.
The idea of automated scheduling is on the rise, and there are several businesses adopting this new technology. The accessibility, predictability, and overall benefits to employees make scheduling software the next best thing.