Many of our enterprise customers already have enterprise payroll software to streamline their payroll processing — such as Workday — and don’t want to stop.
What they want, instead, is a time management software that will simply track when and where their employees punch in and out of work, calculate the number of hours worked by each employee, and then allow them to easily transfer that information to their payroll provider.
At Buddy Punch, we’ve helped many of our enterprise users do just that.
In this post, we’ll discuss three real examples of companies with which we work. With Buddy Punch, these enterprises are able to register their employees’ punches, automatically calculate total worked hours, and then easily transfer that information to their enterprise payroll software through a custom-built export.
For confidentiality reasons, we’ve avoided mentioning these companies by name.
We’ll also discuss a fourth example of a company we work with at Buddy Punch, where we did something slightly different than the normal enterprise use case of tracking punches, calculating total hours worked per employee, and transferring that to a payroll software through a custom export. Although this use case isn’t as common, we believe it isn’t unique either, and it may fit your specific business needs.
Table of Contents
Note: If you’d like to request a demo, you can do so here. We’ll show you how Buddy Punch can best fit your specific enterprise needs, and answer any and all questions you may have about our platform.
Case Study #1: Non-Profit International Service Organization
At Buddy Punch, we can easily create custom exports for our enterprise users who want to leverage our platform to track their employees’ times and punches and then export all that information to a different attendance software for review.
As mentioned above, many of our enterprise users come to us for this specific reason.
One example of this is a non-profit international service organization who we’re proud to say are Buddy Punch users. This company had determined their current time tracking tool’s pricing was too high, mainly due to the many functionalities this service offered, but that the non-profit didn’t use (e. g. project management, expense tracking, budgeting).
All they wanted was a simple, intuitive front-end interface for their employees to punch in and out of work without disrupting their workflow (i. e. mobile app, desktop and tablet).
When this non-profit came to Buddy Punch, they found our platform was just what they were looking for, except for one small caveat: they needed to be able to take all the information Buddy Punch recorded (i. e. punches & time worked) and then import it into Workday, which they used to run payroll.
To accommodate this request, we created a custom export file (Excel or CSV) that fit all of Workday‘s specific formatting requirements — and that this non-profit could create from our platform, and then upload to Workday with just a few clicks.
We’re proud to say that this non-profit organization loved our solution, and now all their employees use Buddy Punch daily to clock in and out of work.
At Buddy Punch, we can create custom exports — not just for Workday, but for most other enterprise management solutions and enterprise payroll providers out there.
This is because when an employee uses the Buddy Punch app to punch in and out of work, all that information is recorded on our platform in real-time.
Most enterprise management softwares, such as Workday, allow for third-party data import such as Buddy Punch’s, though they have specific input and formatting parameters.
At Buddy Punch, we take a look at those input and formatting parameters and create a custom export for our enterprise clients to use.
Case Study #2: SaaS Life-Sciences Enterprise with International Reach
The second example of an enterprise user that found success meeting all their time-tracking needs with Buddy Punch was a pharmaceutical and Life-Sciences SaaS company headquartered in California, but with international reach.
What’s interesting about this specific case is that, when this SaaS first started using Buddy Punch, only a technical division of the company did. This division needed to track time and attendance for their employees independent of the rest of the company, and were given lee-way to choose their preferred method to do this, so they chose Buddy Punch.
Their needs were similar to those of the non-profit mentioned above.
They were looking for a time card solution that their employees could use to punch in and out of work, and whose data they could later export and import to their payroll processing and accounting software.
At Buddy Punch, we were happy to create that custom export and make workforce management that much easier for them.
We’re proud to say that, what started as a partnership between Buddy Punch and one specific division of the life-sciences company, quickly grew.
The technical division found success with Buddy Punch and began recommending our services to other departments.
Now, Buddy Punch handles the time-tracking needs for most of the company, across many of its divisions and geographies, including the US, Europe and India.
Case Study #3: International Construction Business
While the two use cases exemplified above are most common, another variation of how enterprises use Buddy Punch to track their team members’ time comes in the form of a global construction business boasting over 70,000 employees.
How this company chose Buddy Punch to meet their time tracking needs is an interesting story.
They first approached us with a very specific request: They were opening a new plant and needed an app that would help them track time for their drivers.
Unlike the examples mentioned above, this company wanted to keep its time tracking data inside a single platform, where they could visualize it at once, and generate tailored reports to run payroll and keep their employees accountable.
What was particular about this company is that they already had a punch-in and punch-out system their drivers used (each had a tablet with this software embedded) — but no way of centralizing that data in one place for administrators to review.
After a conversation between the Buddy Punch team and the company, we found a solution: they would keep their punch-in and punch-out system, and simply connect that system with the Buddy Punch platform through our API.
Now, whenever one of their drivers punches in and out, their system transfers that data to the Buddy Punch portal automatically where managers can view all billable hours worked and all time tracking data, including GPS tracking. They can also run reports for all their drivers or specific employees.
The managers can then export this data easily for review, or integrate it to their chosen payroll providers by using one of Buddy Punch’s payroll integrations.
The company’s drivers, to this day, don’t know they are using Buddy Punch to punch in and punch out of work, but instead, think they’re using their tried-and-trusted system as they usually would.
Case Study #4: Global Freight and Logistics Enterprise
Another of our enterprise users who have found success using Buddy Punch to track their employees’ time entries — and then export that information to their payroll management system — is a global freight and logistics company headquartered in Switzerland.
This company, much like the first two use cases mentioned above, needed a simple time tracker that would accommodate their enterprise needs.
They needed an app that would, on the employee side, make it easy to punch in and punch out of work — and, on the employer/administrator side, gather reports for the time worked and then allow them to take that data and import it to their payroll provider.
The company found success with Buddy Punch. After a short conversation between our management team and theirs, we were able to accommodate their time-tracking and export needs.
Why Buddy Punch Is the Best Enterprise Time Tracking Software
As mentioned above, Buddy Punch is a simple, easy-to-use employee management tool and time clock. Through our mobile time tracking apps (iOS, Android), employees can punch in and out of work seamlessly.
That data is then centralized on the Buddy Punch platform, where small business and enterprise employers alike can find the total billable time worked without doing any extra work, and then export that information in the form of reports, or customizable payroll exports.
But that is just the tip of the iceberg. Buddy Punch also offers many other features, at no extra cost, including:
- IP Address Locking
- Alerts & Notifications
- Adding, Editing or Deleting Punches
- Multiple Punch and Login Options
- Timesheet data & Time Card Approvals
- Job Codes/ Project Tracking
- Project Costs & Budgeting
- PTO Tracking & Accruals
- Overtime Calculations
- And much more!
For a complete list with all of Buddy Punch’s offline and online time tracking features, click here.
If you’re interested in learning more, you can watch a recording of our demo, where we explain the ins and outs of our key time tracking features:
If you’d like to request a demo, you can do so here. We’ll show you how Buddy Punch can best fit your specific enterprise needs, and answer any and all questions you may have about our platform. You can also try our free 14-day trial, no credit card required.
If you’d like to read more about Buddy Punch, and how it compares to other enterprise time tracking solutions, feel free to explore other articles in our blog, including: