Check Attendance | Importance, Implementation, and Benefits

check attendance

You can check attendance of your employees by setting up a simple attendance tracking software. Check out our top five picks below 👇

Best Attendance Checking Software | Top 5 Picks 📜
Buddy Punch | Best for Attendance Tracking of EmployeesFull Review
Clockify | Best for Clock-in/Clock-out for SMBsFull Review
Toggl Track | Best for Offline Attendance TrackingFull Review
ClickUp | Best Retail Attendance Tracking AppFull Review
Rippling | Best For Real-Time Attendance ReportingFull Review

You can generally use three methods to track your employees’ attendance:

  1. Use attendance tracking software like Buddy Punch for accurate timekeeping.
  2. Biometric attendance systems.
  3. RFID (Radio Frequency Identification) or proximity cards for easy attendance recording.

Checking your employees’ attendance is important for several reasons:

  • It makes sure everyone is responsible and honest at work.
  • It helps accurately figure out payroll and manage resources.
  • It allows quick action if someone misses work or is too often late.

Take control of your employees’ attendance with modern tracking tools for better efficiency and productivity.

Try Buddy Punch For Free

What Does It Mean to Check Attendance?
Checking attendance involves recording whether employees are present or absent during work hours (i.e., helps in dealing with absenteeism). It’s important to manage schedules, allocate resources efficiently, and ensure compliance.

Modern attendance management tools, like automated time tracking software, simplify the process and reduce errors. 

How to Implement an Attendance Checking System?

Implementing an attendance checking system involves following parameters.

1. Figure Out What Problems You’re Having with Attendance

Before using a system to check attendance, find out your issues. These could include people not keeping accurate records of their time, mistakes in the records that are kept manually, or finding it hard to keep track of when employees are not at work. 

Understanding these problems will help you fix them.

2. Choose The Right Attendance Tracking Software

Find an attendance tracking software that can automatically keep track of time, give you updates in real-time, and let you make reports in a way that suits your needs. 

Think about how easy it is to use, how much you can change it to fit what you need i.e., customize it, and if it works well with the other programs you already use (in other words integration). 

Look at different options and pick the one that fits your business and what you can afford. Make sure the company you choose has a good history of helping small businesses and that they’ll help you quickly if you need it.

3. Establish Clear Attendance Policies

Write down all the things you expect from your employees when it comes to,

  • being on time, 
  • how they should tell you if they can’t come to work, 
  • and what will happen if they don’t follow your company’s rules. 

Tell all your employees about your attendance policy in a way they can understand, and give them training and tools to ensure understanding and compliance.

4. Train Employees On Using The System Effectively

Once you’ve selected attendance tracking software and established policies, you need to teach your employees how to use it.

Have sessions where you teach them how to start and stop the clock, ask for time off, and use the program.

Provide ongoing support and resources to address employee questions or concerns about the new system. 

Encourage feedback and provide additional training opportunities to ensure proficiency and minimize issues.

Best Attendance Tracking Software

Following are the top five best attendance tracking software you can use to check attendance of your employees.

  1. Buddy Punch
  2. Clockify
  3. Toggl Track
  4. ClickUp
  5. Rippling

1. Buddy Punch

Buddy Punch Interface

Looking for the best attendance tracking software for your business? Look no further than Buddy Punch. 

Buddy Punch stands out as a top choice for businesses seeking efficient attendance checking and employee scheduling solutions

With its user-friendly interface, Buddy Punch makes it simple to track employee attendance, thus, making it accessible for businesses of all sizes. 

Its modern timekeeping features, including online tracking and automated payroll processes, ensure accuracy and transparency in attendance recording.

Buddy Punch also offers functionality for generating attendance reports in various formats such as CSV file, Excel, and PDF, enabling streamlined analysis of attendance data. 

Additionally, it provides kiosk capabilities, allowing employees to clock in and out conveniently. 

The system generates detailed attendance reports, highlighting absences and providing QR codes for quick scanning to verify attendance status. 

Moreover, Buddy Punch offers mobile device compatibility, facilitating on-the-go attendance management and enhancing workflow efficiency. 

With customizable templates and automated workflows, Buddy Punch streamlines the attendance tracking process, saving time and resources for businesses.

1. Accurate Attendance Tracking

Buddy Punch helps companies monitor when employees come to work and leave, ensuring accurate records. 

Type, Time, Device: Punch In and Punch Out

It uses new methods like biometric recognition and online clocking to ensure that mistakes are rare and that employees don’t cheat on their time. 

2. Web-Based or Mobile Apps for Clocking In

Employees can easily log their work hours using Buddy Punch’s online (web-based, cloud-based, Windows, or Mac) or phone apps (Android or iOS). This means they can mark when they start and finish work from wherever they are, whether at the office or working from home. 

The app is easy to use, so it helps people follow the rules about being on time for work.

3. GPS Tracking and Geofences

Buddy Punch has GPS and geofencing tools for accurate attendance tracking. 

GPS Setting: Allow GPS Tracking

Employers can create virtual borders around specific work areas. This ensures employees can only clock in or out when physically in those places. 

Geofencing

It stops employees from punching in for each other (i.e. avoid buddy punching) and makes sure work hours are logged correctly.

4. Employee Manage Their Own Time

With Buddy Punch, employees can easily control their own time and if they forget, the software sends them automated notifications, reminders, and alerts to punch in. 

Upcoming Request: Request Time Off example

They can request time off, check their schedules, and edit their attendance records if necessary. 

5. Payroll Option

Buddy Punch offers its own payroll system, making paying employees easier for employers. 

Emma Megan Payroll example: Overtime Type

It calculates hours worked, overtime, and other important factors automatically. This means employees get paid correctly and on time. 

6. Integration With Payroll Systems 

Buddy Punch integrates with third part payroll systems like QuickBooks, ADP, etc, making it easier to handle payroll tasks. 

payroll-integrations-with-buddy-punch.png

Employers can quickly send attendance information to their payroll software, avoiding the hassle of typing it in manually. This means that attendance records accurately match how much employees get paid. 

Using this together saves time and lessens the workload for administrative tasks.

7. Minimizes Hassle for Employees

Buddy Punch makes it easy for employees to keep track of their work hours with a simple app. Say goodbye to paper timesheets and manual logging – now you can just use this app and concentrate on your work. 

It even sends reminders and helps you manage your schedule hassle-free.

8. Analytics and Reporting

Buddy Punch offers detailed reports, providing insights into employee attendance patterns and helping employers make informed decisions about managing their workforce effectively.

Reports: PTO Summary

It helps employers understand how often employees are late, how much overtime they do, and if they’re present when they should be. These reports can be adjusted to fit what the employer wants to know. 

By using this record-keeping data, employers can make smart choices about managing their staff better.

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 946 reviews on Capterra.

buddy punch reviews capterra march

Buddy Punch is renowned as the best attendance app for businesses looking to streamline their daily attendance tracking processes. It simplifies PTO management, ensuring accurate records of employee hours and attendance. 

Employers can effortlessly monitor team productivity and track time with its efficient time tracker functionality. 

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“We signed up for the trial period, and our employees were impressed immediately. They were able to start… immediately with zero training or assistance, which was a priority for us. The system is also very easy to use from an administrator end.”

Click here to read the full review.

“The chat staff has been super helpful to me every single time I have messaged them. They assisted me to get the software ready for a trial run which was very helpful! Every chat session was emailed to me for future reference.”

Click here to read the full review.

“Minimal training for end users (employees or managers). The back end (admin) features are just as simple and intuitive. We wanted a product that was simple to use, cost friendly and allowed us to customize — all of these areas were met. Very impressed!”

Click here to read the full review.

“The area I am most impressed with is with their support — they respond quickly, accurately and offer real solutions.”

Click here to read the full review.

“The team is responsive, and eager to assist. Any questions we’ve had, whether using the free trial, or after we signed up as a customer, have been answered quickly”.

Click here to read the full review.

Try Buddy Punch for Free

Ready to give Buddy Punch a try?

For free trial, no credit card required.

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Clockify

Clockify is a tool for keeping track of work hours effectively. 

It helps individuals and teams monitor the time they spend on tasks and projects, and it can also check attendance.

Key Features

  1. Clocking in and out
  2. Recording hours worked on a sheet
  3. Entering hours manually
  4. Keeping track of progress on projects
  5. Generating reports to show data
  6. Using a timer to track time as it happens
  7. Grouping tasks and projects into categories for easier handling
  8. Viewing time tracking information on different devices
  9. Setting specific permissions for team members
  10. Saving data in different formats for analysis or sharing

Currently, Clockify has 4790 reviews and 4.7 out of 5 stars on Capterra.

“You can do all the calculation within the app and it helps in billing and invoicing. Best of all, the basic features that you need are all included in its free version.”

Click here for the full review.

3. Toggl Track

Toggl Track is a popular tool used for keeping tabs on time. It helps people and teams monitor the time they spend on various tasks and projects. With Toggl Track, users can easily see and grasp how they use their time. 

This can aid them in improving their work performance and managing their time more efficiently.

Key Features

  1. Tracking time spent
  2. Managing projects and tasks
  3. Generating reports and analyzing data
  4. Timer for using the Pomodoro Technique
  5. Connecting with different tools and platforms
  6. Phone apps for tracking while away from the office
  7. Detecting when no work is being done
  8. Billable hours tracking
  9. Syncing with calendars
  10. Offline Tracking time

As of now, Toggl Track has 2269 reviews and 4.7 out of 5 stars on Capterra.

“Overall this is great it works perfectly and it can integrate with Asana which is so helpful. I have been keeping betting track of my time since I started using the software.”

Click here for the full review.

4. ClickUp

ClickUp is a tool that helps teams collaborate effectively by providing various tools for organizing and managing projects, as well as facilitating team communication.

One useful feature is Time Tracking, which allows employees to log their work hours directly within ClickUp.

This feature helps managers keep track of attendance and monitor how much time is dedicated to various tasks or projects.

Key Features

  1. Managing tasks
  2. Tracking time
  3. Tools for working together
  4. Managing documents
  5. Connecting with other tools
  6. Tracking goals and progress
  7. Customizable screens for viewing information
  8. Generating reports and analyzing data
  9. Viewing schedules on a calendar
  10. Phone app for using the tool while away from the office

As of the writing date,ClickUp has 4025 reviews and 4.7 out of 5 stars on Capterra.

“Great for capturing client feedback and interdepartmental communication relating to a specific client and allows you to track the progress of an application with ease.”

Click here for the full review.

5. Rippling

Rippling is an all-in-one HR platform that helps manage staff, including keeping track of when they’re at work. 

With Rippling, businesses can easily monitor attendance, handle time-off requests, and ensure everyone follows company policies and laws.

Key Features

  1. Automated tracking of when employees arrive and leave work
  2. Compatibility with fingerprint or facial recognition devices
  3. Phone app for clocking in and out from anywhere
  4. Using location data to verify attendance
  5. Instant reports on who’s present
  6. Ability to customize attendance rules
  7. Managing requests for time off
  8. Creating and managing work shifts
  9. Tracking and managing overtime hours
  10. Connecting with systems for paying employees

Currently, Rippling has 3033 reviews and 4.9 out of 5 stars on Capterra.

“Rippling has a modern interface, is responsive, and is easy for employees to navigate. In particular, comparison of benefits plans is easy and enrollment/setup was easy as well.”

Click here for the full review.

Frequently Asked Questions (FAQs)

Can you check-in work remotely using an attendance tracker app?

Yes, you can clock in for work from anywhere using an attendance app. It helps you record your work hours online, making it easy for both you and your boss. 

This way, you don’t need to use old-fashioned methods to track your time. With the check-in app, you can seamlessly log your attendance whether you’re working from home, in-person, or attending a webinar or Zoom meeting.

Do attendance apps offer automatic timesheets and time clocks?

Attendance apps can do things like making timesheets and time clocks automatic. That means they keep track of when you start and finish work without you needing to do anything extra. 

Moreover, with features like automated timesheets and time clocks, troubleshooting becomes more efficient. You can make sure seamless integration into various platforms such as Canvas course or Slack for student attendance or project management.

What is included in attendance data when it comes to employee time tracking?

Attendance data includes stuff like when you start and finish work, how long your breaks are, and if you work extra hours. It also records if you take time off for vacation or if you’re sick. 

Additionally, it assists in preventing time theft by accurately monitoring attendance and providing insights into attendance patterns. It enables you to build successful pricing strategies.

What are some popular employee attendance tracking features?

Employee attendance systems have features like:

Fingerprint or Face Scan: Employees can clock in securely using their fingerprints or faces.
Phone Access: Workers can clock in from their phones, handy for those who work remotely.
Location Check: You can set it up so employees can only clock in when they’re in the right place.
Reminders: It sends reminders about shifts and breaks, reducing lateness.
Works with Payroll: It connects with payroll systems to calculate hours and pay automatically.
Reports: You can make reports about attendance and performance.
Time Off Requests: Employees can ask for time off through the system.
Following Rules: It helps make sure everyone follows labor laws about hours and breaks.

These features make tracking attendance easier and more accurate for both employees and employers.

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