4 Best Business Time Tracking Software in 2024

4 Best Business Time Tracking Software

Keeping track of your employees’ work hours or how long they spend on a certain project can be useful for ensuring accurate billing and maintaining productivity.

Aside from this, having a tool that helps you know when your employees punch in and out of work also helps ensure employee accountability and prevent time theft problems like buddy punching (when an employee clocks in for another employee).

Traditional time tracking tools like spreadsheets or physical time logs, however, are not the best options. They’re time-consuming, prone to human errors, and lack accountability features to help make sure the data your employees enter is always correct.

In this post, we will explore the best business time tracking software that allows you to track your employees’ work hours.

Best Business Time Tracking Software

  1. Buddy Punch — Best Time Tracking Software for Small Businesses

  2. QuickBooks Time — Good for its Integration with Accounting Software

  3. ClickUp — Good for Project Management

  4. Toggl Track — Good for Individuals and Teams

1. Buddy Punch — Best Time Tracking Software for Small Businesses

Buddy Punch Dashboard on Mobile, Laptop and Tablet

Buddy Punch is business time tracking software that works across devices, as a web app (available on both Windows and Mac) or a mobile app (available on both Android and iOS).

With Buddy Punch, you can track your employees’ work hours, record time off, create work schedules, and more — on any device suitable for your business use, whether it’s a computer, a tablet or a smartphone.

This means Buddy Punch is perfect for businesses of all types, including those with multiple locations, companies with freelancers and contractors, or companies with a mix of salary and hourly employees.

With Buddy Punch as your business time tracking software, you can:

  • Keep accurate time records of your employees’ hours, including when they clock in or out in real time. Buddy Punch records time for both hourly and non-hourly (salary) employees.

  • Add, edit or delete timecards whenever you need to fix mistakes like someone forgetting to clock out after work or to clock in after lunch.

  • Keep your teams accountable (and your timesheets accurate) with advanced tracking features like GPS tracking, geofencing, IP address locking, and more.

  • Track your employees’ paid and unpaid time off by setting up a vacation request system, customizing vacation accruals, and more.

Let’s take a closer look.

Track and Record Employee Work Hours in Real Time

You can use Buddy Punch to track work hours for both hourly and non-hourly (salary) employees.

Hourly employees can use Buddy Punch to clock in and clock out in real time.

Time Card: Welcome John Smith

We also offer a Text to Punch feature for employees without data access: just send a text to a number specified beforehand and it’ll count as a punch-in or punch-out.

Salary employees, on the other hand, can add their time entries as a duration for each workday.

Time Entry Add

If your business has both salary employees and contractors/freelancers, you can set up custom time entry options for each employee.

Time entry options

For businesses with multiple offices or job sites, Buddy Punch also lets you track the amount of time your employees spend at a certain location. Employees can be assigned to specific locations, which they can then select when they punch in.

Add a New Location

Automatic Breaks

Sometimes employees can forget to clock out for breaks or to clock in after lunch. You can set up reminders for your team members or fix their timecards manually (more on this below), but you can also automate your breaks to accurately account for your employees’ breaks.

To set up a break rule, just specify how many hours your employees need to work before the rule triggers and how long their break should be, and Buddy Punch will automatically deduct the break time amount.

Automatic Break Rule: Name, Triggers, Employees

Buddy Punch also offers automatic time calculations for your employees’ regular work hours, time off, and overtime. You can export attendance data as a PDF file or an Excel spreadsheet if needed.

Notifications and Reminders

Set up Clock In and Clock Out Reminders via email or text to prevent employees from forgetting to punch in or punch out.

New Notifications: Alex Wizard working overtime Walker inc

You can also set up alerts so you’ll know if an employee is approaching their maximum hours or overtime.

Add, Edit, or Delete Timecards

As mentioned above, you can always add, edit, or delete your team’s time tracking records if needed.

To add a time entry, simply select the timecard you want to view, choose “Add New” and then “Time Entry”. Click the “Edit” button next to “Add New” if you want to edit or delete the time entry instead.

Where to add a new time entry in Buddy Punch

Employee Accountability Features

With a traditional spreadsheet or physical time log, you can’t guarantee that the hours your employees input are accurate. This is why Buddy Punch built the following features to prevent time theft problems and increase employee accountability:

  • GPS Tracking: This feature allows you to track your employees’ location when they clock in/out. Your employees’ mobile device must have GPS turned on to use this feature.

  • Geofencing: This feature allows you to limit the radius within which employees must clock in or out. If an employee tries to punch in outside of a geofence, they’ll receive an error, along with a map of their current location and the geofence location.

  • IP Address Locking: This feature allows you to limit clock in or out capability to a designated IP address. This means you can limit punches to a device at a job site, or to require employees to connect to a centralized WiFi network before punching in and out.

  • Punch Limiting: This feature allows you to specify the time frame your employees can check in and out to prevent time theft problems, like when an employee tries to punch in early or punch out late to get a little extra time in.

Note that these features are optional and customizable, so you can choose to turn on just the one(s) your business actually needs.

Track Time Off with Buddy Punch

You can use Buddy Punch to handle all your time off tracking needs, including:

  • In-app time off requests, which could require an administrator’s or manager’s approval.
John Doe: Time Card Pending Approval
  • Checking paid and unpaid time off balance reports.
Time Off Summary and History for PTO

Buddy Punch also allows you to customize time off accrual rules and specifying which employee adheres to which rule. To learn more about our time off accrual functionality, visit this help doc article.

Employee Scheduling

Plus, you can use Buddy Punch’s scheduling feature to handle employee scheduling.

Schedule Interface: Start Date, End Date

You can set employee availability in our software, so your schedule can auto-populate, cutting down on how much time you have to spend creating a work schedule.

It’s also easy to create and add a new shift for your team members. Simply click “Schedule” in the top navigation, choose the day and time you’d like to set up the schedule to populate the shift creation pop-up. Then, click “Add Shift” once you’ve filled out all details of the shift.

Assigning Shifts in Buddy Punch: Assign Shift to John Doe

A freshly created shift is in draft mode. To publish it, click “Publish Shift”.

Publish 1 Shift example

Buddy Punch will then ask you to whom you want to send the schedule, and whether you want to publish it via email, push notification, or both.

"Publish this Schedule" in Buddy Punch

Read more about how to efficiently create a work schedule.

Run Accurate Payroll with Buddy Punch Integrations

Buddy Punch has several ready-to-go integrations with leading payroll providers such as Gusto, QuickBooks, Paychex, and ADP.

This means you can easily load your accurate timesheets from Buddy Punch into your payroll system — paying your employees exactly what they’re owed each time.

Payroll Integrations with Buddy Punch

Learn more about running payroll for your business.

If you don’t have payroll software or want to move away from your current provider, you can run payroll directly from Buddy Punch.

With Buddy Punch Payroll, you can choose which time period to import into your payroll dashboard, quickly review your team’s earnings, and make any necessary accommodations (like adding additional earnings to someone’s pay).

Easily Import Time into Payroll with Buddy Punch

When you submit your payroll, you’ll receive an email letting you know your payroll is pending. You’ll also receive emails if there are any issues or if the payroll has been processed.

Buddy Punch also offers Auto-Payroll so you never miss a payroll deadline.

Customer Reviews of Buddy Punch

Buddy Punch currently has over 900 reviews on Capterra and is rated 4.8 out of 5 stars.

Buddy Punch has 967 reviews on Capterra with 4.8 stars

Here are some of what our customers have to say about Buddy Punch’s business time tracking features:

“We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize to exactly what you need. Employees love using it because it’s so straightforward to use.”

Source

“The time tracking part of the app and desktop versions is easy to use and was integrated fairly rapidly for staff. I especially like the report systems which include detailed reports breaking down time to the minute for full transparency. Time card approval and tracking PTO along with scheduling PTO is clear and easy to do. This system has made payroll so much easier overall.”

Source

“Buddy Punch is incredibly user friendly, easy to navigate, and has all the right tools and more for every day on-site or remote operations. Their customer support is second to NONE – always super responsive and knowledgeable while providing BEYOND this world stellar customer service. Regardless of industry – Buddy Punch is a great and reliable tool to improve efficiency and productivity.”

Source

“Buddy Punch makes employee time tracking very easy. Employees just need to be within a geofence (if one is set up) log in and punch in/punch out. They don’t have to jump through endless steps for something that should be straightforward. The user interface is also very user friendly. Buddy Punch has been very helpful and I am glad my organization made the switch from our previous tracker to Buddy Punch. As mentioned earlier, the ease of use of Buddy Punch is what separates it from a lot of competitors.”

Source

“Works the way it is advertised. Learning curve was minimal. This software is a great alternative to paper records, especially for a small company that has hourly employees. I have no idea how easy/hard setting up accounts is, but for me–a regular employee–it works wonderfully. If I knew someone starting their own business, or someone who has their own business, I would recommend this product.”

Source

Interested in using Buddy Punch for your business? Sign up for our 14-day free trial or request a one-on-one demo.

2. QuickBooks Time — Best Time Tracking Solution for Integration with Accounting Software

QuickBooks Time — Best Time Tracking Solution for Integration with Accounting Software

QuickBooks Time is a time tracker app that’s perfect for businesses relying on QuickBooks for accounting. It also integrates with other payroll or accounting software. With QuickBooks Time, you can:

  • Track, edit, and approve timesheets from your laptop or your phone.

  • Allow your team to clock in and out on site using a tablet as a time clock kiosk.

  • Access real-time reports and compare budgeted hours to actual hours worked.

PricingQuickBooks Time offers a Premium plan at $20/month (currently discounted to $6/month for the first 3 months) and an Elite plan at $40/month (currently discounted to $12/month for the first 3 months). You’ll automatically have access to QuickBooks Time Premium/Elite if you have QuickBooks Payroll Premium/Elite.

At the time of this writing, QuickBooks Time is rated 4.7 out of 5 stars on Capterra with 6,800+ reviews.

QuickBooks Time to help manage my business finances and I’m really happy with the results. The software is extremely easy to use, and the customer service team is always on hand to answer any questions I have. The time tracking feature has been especially helpful for keeping track of employee hours, as well as for billing clients. I also appreciate the fact that QuickBooks Time syncs with my existing QuickBooks account so I can quickly view and update my finances. Overall, I’m very pleased with QuickBooks Time and highly recommend it to any business looking for an easy and efficient way to manage their finances.”

Source

3. ClickUp — Best Project Management Software with a Built-In Time Tracker

ClickUp homepage hero example

ClickUp is an intuitive project and task management platform that has a time tracking feature. With ClickUp, you can:

  • Set up to-do lists and track the amount of time you need to complete specific tasks or projects.

  • Add time estimates to tasks to set up your (or your team’s) expectations.

  • Create time tracking reports as well as reports for billable hours.

Pricing: ClickUp offers a Free Forever plan for personal use, an Unlimited plan from $7/user/month, a Business plan from $12/user/month and a custom Enterprise plan.

At the time of this writing, ClickUp is rated 4.6 out of 5 stars on Capterra with 4,100+ reviews.

“As its tagline states “one app to replace them all”, ClickUp does a great job at offering features I’d otherwise previously be using 2-3 different apps for. I used to have an app for tasks, another for time tracking, and other methods for sharing media and messaging. I now use ClickUp for all of these things. I have recommended it on all projects I’ve worked on, and have yet to meet a team that did not find it valuable enough to make a switch to it.“

Source

4. Toggl Track — Best Time Tracking App for Both Personal & Business Use

Toggl Track homepage hero: Time Tracking Reports

Toggl Track helps individuals and teams keep track of their work time. With Toggl Track, you can:

  • Know exactly how much time you’ve spent on tasks (both billable and non-billable hours).

  • Set hourly rates, track billable time, create and share invoices with your clients.

  • Track project hours and compare estimated vs. actual time taken to deliver the project to boost productivity and profitability.

Pricing: Toggl Track offers a Free plan (for up to 5 users), a Starter plan from $9/user/month, a Premium plan from $18/user/month and a custom Enterprise plan.

At the time of this writing, Toggl Track is rated 4.7 out of 5 stars on Capterra with 2,300+ reviews.

“Toggl is free, and it’s highly useful for documenting hourly work on projects. As a consultant, I use it to create documentation of my hours for my nonprofit clients whom I bill hourly. As a journalist, I might put a hundred hours into a story before I get paid — tracking that time helps me negotiate the rate I deserve later. When I’m juggling multiple clients or commitments, or very busy, this helps me feel like my work time has a concrete start and end point, too.”

Source

Next Steps: Try the Best Business Time Tracking Software for You

In this post, we looked at four different software tools for tracking time for your business. If you’re a small to midsize business that wants to focus on employee time tracking, then it might be in your best interest to use Buddy Punch.

  • You can use Buddy Punch to write a schedule and share that schedule with your team.

  • Your employees can use the Buddy Punch mobile app to clock in and out for work (including breaks).

  • You can track employee locations when they clock in and out, and also when they’re on the clock

  • You can use Buddy Punch to manage paid time off and time off requests.

  • You can integrate Buddy Punch with your payroll provider, or use Buddy Punch’s own payroll software.

Sign up for your free Buddy Punch trial today!

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