5 Best Punch In and Out Apps (In-Depth Look)

5 Best Punch In and Out Apps (In-Depth Look)

In this post, we’ll start by sharing how Buddy Punch (our punch in and out app) works, and why it’s a great fit for small businesses. Then, to help you make a more informed decision, we’ll list four other punch in punch out software options.

Best Punch In and Out Apps

  1. Buddy Punch
  2. Connecteam
  3. Hubstaff
  4. When I Work
  5. OnTheClock

1. Buddy Punch

Brief Overview: How Our Punch In and Out App Works

At a very high level, here’s how Buddy Punch works:

1. Employees punch in and out using their preferred device (e.g., iPhone, Android, tablet, desktop, and so on).

Buddy Punch works on mobile, tablet, and desktop.

As one of our customers mentioned on Capterra, a widely used software review site:

“It has a very simple interface, easy to punch in and out as well as check timecards. I think both the desktop version and the smartphone version were well-designed. It doesn’t try to do too much and make things complicated, since the main purpose is just to clock in and out, and it efficiently allows the user to do exactly that.”

Click here to read the full review.

2. Everything you need to run payroll (e.g., regular employee hours, time off, overtime, and more) is automatically computed and available to download as an Excel file.

With Buddy Punch, you can easily export your payroll information with Excel.

What typically takes hours can now be done in minutes. As one of our customers mentioned in their review:

“Before we began Buddy Punch, completing a weekly labor analysis would take over an hour and a half. Between contacting the locations to send the timecards, manually entering daily hours, deciphering notes scribbled on the cards and updating labor information for new employees we had enough! Now the process is as simple as logging on, setting the date range, exporting a CSV and migrating the data into an analysis template. What used to take over an hour, takes roughly 20 minutes.”

Click here to read the full review.

Detailed Overview: Buddy Punch’s Accountability and Payroll Features

Buddy Punch offers a wide range of features that can help your business:

  • Increase employee accountability: As we’ll discuss, Buddy Punch lets you restrict employee punches to a specific location, device, and so on. This prevents time theft and can significantly increase your bottom line.
  • Save time on payroll: As we’ll discuss, we offer Payroll Provider Integrations, Time Off Tracking, and more. Traditional payroll methods are notoriously frustrating and time-consuming. So we created functionality that simplifies the payroll process and saves you hours each month.

Features to Help You Increase Employee Accountability

The features below are optional and are turned off by default. Depending on the needs of your business, you can activate whichever features you’d like to implement. This includes:

Geofencing 

Buddy Punch's Geofencing Feature

Geofencing lets you restrict employee punches to a specific location. For example, if your business or worksite is located at 123 Armacost Avenue, you can restrict employee punches to within 500 feet of that address.

If an employee attempts to submit a punch outside your specified area, then they’ll be met with an error message and asked to try again within the assigned geofence:

Buddy Punch's Geofencing Map

Click here to learn more about our Geofencing feature.

IP Address Locking 

Edit IP Address Lock in Buddy Punch

Let’s say you run a business where all employees use one central Wi-Fi network. With IP Address Locking, you could set it so employees can only punch in or out when connected to that network.

You can also restrict employee punches to specific device(s), such as a desktop computer they use at work.

Click here to learn more about our IP Address Locking feature.

Photos on Punch 

Buddy Punch's Photos on Punch Feature

The way this feature works is simple. Employees are required to take a photo of themselves each time they punch in and out.

You can then easily review all the photos at once via our dashboard, and ensure everything is in order (e.g., employees punched in from the correct location and buddy punching didn’t occur).

Reviewing Photos on Punch within Buddy Punch

Click here to learn more about our Photos on Punch feature.

Additional Accountability Features 

We offer several other features that help prevent time theft and increase employee accountability, such as Facial Recognition Punching, GPS Tracking, and more.

Features to Help You Save Time on Payroll

Payroll Reports on Demand

With Buddy Punch, you can easily export your payroll information with Excel.

As we’ve already mentioned, everything you need to run payroll (e.g., regular employee hours, time off, overtime, and more) is automatically computed and available to download as an Excel file. What typically takes hours can now be done in minutes.

Click here to learn more about our Payroll Reports feature.

Payroll Provider Integrations

Buddy Punch integrates with most payroll providers.

Traditionally, you’d have to manually enter employee hours (and other relevant information) into your payroll provider. This is prone to human error, and can result in either overpaying or underpaying employees. In addition, it’s a very tedious and time-consuming process.

To solve this, simply integrate Buddy Punch with your preferred payroll provider. It only takes a few clicks to set up and will save you from doing hours of tedious work each month.

Click here to see our integrations list and learn more about this feature.

Time Off Tracking

Buddy Punch's PTO Summary

We offer a wide range of time off tracking features and functionality. For example:

  • Each employee’s time off balance (paid and unpaid) is automatically calculated. Both employees and administrators can easily view this information within our app.
  • Employees can also request time off within the app (subject to a manager or business owner’s approval). This process is very intuitive, even for those who aren’t technically savvy.
  • And more.

Click here to learn more about our Time Off Tracking features.

Accruals

Buddy Punch's Time Off Accrual Rules

Buddy Punch makes it simple to add (or edit) time off accrual rules. If this pertains to your business, we created a video with more information.

We Offer a Plethora of Other Features (Scheduling, Overtime Calculations, and more)

So far, we’ve covered just a few of Buddy Punch’s key features. Click here for the full list, which includes:

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 659 reviews and 4.8 out of 5 stars on Capterra.

Buddy Punch has 659 reviews on Capterra and 4.8 out of 5 stars.

As several reviewers have noted, Buddy Punch is intuitive and easy to use for both employers and employees:

“We signed up for the trial period, and our employees were impressed immediately. They were able to start… immediately with zero training or assistance, which was a priority for us. The system is also very easy to use from an administrator end.”

Click here to read the full review.

“Most folks pick up on it right away. The system is intuitive and those who do have difficulty only need a quick tutorial and they are good to go.”

Click here to read the full review.

“Minimal training for end users (employees or managers). The back end (admin) features are just as simple and intuitive. We wanted a product that was simple to use, cost friendly and allowed us to customize — all of these areas were met. Very impressed!”

Click here to read the full review.

“The software is straightforward and well-run, and was easily understood by our team of 55+ non-technical staff of all ages.”

Click here to read the full review.

Also, as several reviewers have noted, great customer service is of utmost importance to us:

“Their team is knowledgeable about my organization and the way that we use the platform — I have received many helpful suggestions to how we can best leverage the Buddy Punch platform in our sometimes complicated organizational structure. We have had very few issues, but have always received immediate resolutions when anything has come up.”

Click here to read the full review.

“The team is responsive, and eager to assist. Any questions we’ve had, whether using the free trial, or after we signed up as a customer, have been answered quickly”.

Click here to read the full review.

“The chat staff has been super helpful to me every single time I have messaged them. They assisted me to get the software ready for a trial run which was very helpful! Every chat session was emailed to me for future reference.”

Click here to read the full review.

“The area I am most impressed with is with their support — they respond quickly, accurately and offer real solutions.”

Click here to read the full review.

Interested in Learning More About Buddy Punch?

2. Connecteam

Connecteam offers a number of different features, including but not limited to:

It’s a great employee punch in app, and as of this writing date, Connecteam has 137 reviews and 4.8 out of 5 stars on Capterra.

“I have several old-school folks on my team. I tend to get a lot of push back when I introduce a new form of technology. We don’t have a central meeting location therefore I can’t have one time clock for everyone to punch. This app works great and my team really seems to like it. It is very easy to install and user friendly.”

Click here to read the full review.

3. Hubstaff

Hubstaff offers a number of different features, including but not limited to:

It’s a great punch in punch out software, and as of this writing date, Hubstaff has 1226 reviews on Capterra and 4.6 out of 5 stars.

“Hours and productivity are tracked easily day to day and the platform provides useful feedback. I have recommended it to other business leaders also.”

Click here to read the full review.

4. When I Work

When I Work offers a number of different features, including but not limited to:

It’s a great punch in and out app that works with iPhone (iOS) and Android, as well as other devices like desktop and tablet. As of this writing date, When I Work has 899 reviews on Capterra and 4.5 out of 5 stars.

“I love being able to instantly share schedules and schedule changes with employees on the corresponding app. I also really like the time clock tool that allows employees to clock in and out on a workstation or their phone app. Very convenient. Text help was quick to reply during regular business hours. Reasonably priced for my business type.”

Click here to read the full review.

5. OnTheClock

OnTheClock offers a number of different features, including but not limited to:

It’s a great app for punching in and out of work. As of this writing date, OnTheClock has 502 reviews on Capterra and 4.7 out of 5 stars.

“Overall it was exactly what I needed. The tools are very simple and easy to manage. The reporting is direct and to the point. It doesn’t offer many thrills, but for the cost it’s well worth the price.”

Click here to read the full review.

Interested in Learning More About Buddy Punch?

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