Best Workload Management Tools | 15+ Picks

Workload Management Tools

Here are our top 15 picks when it comes to the best team workload management tools 👇 

Best Workload Management Tools | Top 15 Picks 📜
Buddy Punch | Best Workload Management Tool for EmployeesRead Review
ClickUp | Best Workload Management Tool for ProjectsRead Review
Teamwork | Best Team Workload Management ToolRead Review
Wrike | Best Workload Management Tool for ManagersRead Review | Best Workflow Management ToolRead Review
Trello | Best Workload Management Tool for SMBsRead Review
Asana | Best Workload Management Tool for EnterprisesRead Review
Toggl Track | Workload Management Tool with Time TrackingRead Review
Jira | Best Workload Management Tool for Agile ProjectsRead Review
Quickbooks | Best Workload Management Tool for AccountantsRead Review
Rippling | Best Workload Management Tool for ITRead Review
Paycor | Best Workload Management Tool with PayrollRead Review
BambooHR | Best Workload Management Tool for HRRead Review
Float | Best Workload Management Tool for PlanningRead Review
Hubstaff | Best Workload Management Tool for AdminsRead Review

Workload management tools help people get more done at work and in their personal lives. 

These tools prioritize tasks, set goals, and track progress. 

They also help balance work and personal life by setting realistic deadlines and reducing the risk of working too much.

The top three issues that workload management tools solve for employers and employees are,

  1. Boosted Productivity: Workload tools show what tasks are due, when they’re due, and how they relate to other tasks.
  2. Smart Resource Use: These tools show how much work each person has and helps managers assign tasks evenly to avoid exhaustion.
  3. Balanced Life: By organizing work, these tools help prevent employees from overworking and burning out.

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What is Workload Management?
Workload management means organizing and keeping track of tasks to get work done well and on time. 

It’s about figuring out what’s most important, using resources wisely, and checking how things are going to meet deadlines and goals.

What are Workload Management Tools for Small Businesses?

Workload management tools for small businesses are software that helps them organize, prioritize, and track their work efficiently. Some common types include:

  1. Task Management Tools: These help businesses create, assign, and track tasks for teams.
  2. Scheduling Tools: These help create and manage team schedules.
  3. Time Tracking Tools: These identify where time is wasted to improve efficiency.
  4. Resource Management Tools: These help allocate resources like employees and equipment effectively.
  5. Reporting Tools: These generate reports on things like task completion rates and project timelines.

What is the Importance of Team Workload Management Tools?

Team workload management tools are important for helping teams handle their tasks well and reach their goals. 

These tools help teams use resources well and decide what tasks to do first by showing what needs to be done, when it’s due, and what’s most important. 

This makes sure tasks are done on time and everyone knows what to do.

Key Features to Look at When Choosing Team Workload Management Tools | Buying Guide

employee workload

Following are the key features to look at when choosing team workload management tools.

1. Task Prioritization

Useful task prioritization features in workload tools let teams set deadlines, decide which tasks are most important, track how things are going, and change the order of tasks if needed. 

By letting teams work on the most important tasks first, these features boost productivity and make sure important deadlines are met.

2. Collaboration Features

Good workload tools should help team members work together easily. 

They might have features like instant messaging, sharing files, and commenting on tasks, so everyone can communicate and work together smoothly.

3. Time Tracking

Teams should be able to keep track of how long tasks and projects take using the time tracking features in workload tools. 

This helps them see where time is spent, find ways to work better, and improve how they do things.

4. Integration Capabilities

Workload tools need to work well with other tools and systems the team uses. 

This means they should be able to integrate with project tools, messaging apps, and other software for managing tasks.

5. Customization Options

Customization is important for workload tools to fit each team’s needs and how they work. 

This means teams can change things like task lists, labels, tags, and filters to match how they do things.

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Top 15 Best Workload Management Tools

Following are the best workload management tools for SMBs (small to medium sized businesses):

  1. Buddy Punch
  2. ClickUp
  3. Teamwork
  4. Wrike
  6. Trello
  7. Asana
  8. Toggl Track
  9. Jira
  10. Quickbooks Time
  11. Rippling
  12. Paycor
  13. BambooHR
  14. Float
  15. Hubstaff

1. Buddy Punch | Best Workload Management Tool For Small Businesses

Buddy Punch is a flexible tool that helps businesses track time and make schedules efficiently, no matter their size or industry.

Employees can use it to clock in and out, track their hours, and manage their schedules easily.

Compared to doing things by hand or using other tools, Buddy Punch offers several benefits.

It makes payroll more accurate, reduces mistakes, and gets rid of the need for paper timesheets.

1. Time Tracking

Keep a close eye on employee hours to make sure tasks are handled well and deadlines are met. It helps spot where time is being wasted, improves workflows, and boosts productivity.

2. Employee Scheduling

Employees: Schedule and Approval

Easily create and share work schedules for your team. This ensures everyone knows when they’re working, avoids conflicts, and makes managing your business smoother.

3. Punch Limiting

scheduling Punch Limiting (Time limits) img

Prevent unauthorized clock-ins or outs to maintain order and stick to planned work hours. It saves on unnecessary overtime costs, encourages responsibility, and makes managing workloads easier.

4. Facial Recognition

Facial recognition technology uses live pictures to help employees track their work hours correctly.

Facial Recognition Punch with Buddy Punch

Boost security and accuracy in time tracking by only allowing authorized individuals to use the system. It speeds up clock-ins, reduces admin work, and helps manage your team seamlessly.

5. PTO Tracking

PTO Requests

Manage employee leave efficiently to keep your business running smoothly. Get clear views of leave balances, streamline approvals, and keep workloads balanced.

6. Geofences


Ensure staff are where they need to be with virtual boundaries for clock-ins. This is great for monitoring remote work, using resources efficiently, and keeping control over work locations.

7. Integration Options

Buddy Punch can connect with many accounting software like QuickBooks, Excel, Paychex, Paylocity, Gusto, and ADP Workforce Now.


When it connects with these systems, it gets rid of the need to enter data by hand, lowers mistakes, and helps people work better.

8. Manage Overtime

New Notifications: Alex Wizard working overtime Walker inc

Keep overtime costs in check and follow labor regulations. Monitor overtime hours, ensure fair compensation, and prevent burnout by managing workloads effectively.

9. Payroll Option

Robert Fox: Export to Excel for Payroll

Automate payroll tasks to save time and reduce errors. It works seamlessly with time tracking data to ensure accurate payments and make financial management easier.

10. Reporting and Analytics

Payroll: Run Report, Import time into payroll

Get insights into how your team is performing and where resources are being used. Use this data to make smart decisions, find areas for improvement, and manage workloads.

Buddy Punch’s Online Reviews

As of today, Buddy Punch has 4.8 out of 5 stars on Capterra based on its 946 total reviews

buddy punch reviews capterra march

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize to exactly what you need. Employees love using it because it’s so straight forward to use.”

Click here to read the full review

“BuddyPunch has been very helpful and I am glad my organization made the switch from our previous tracker to BuddyPunch. As mentioned earlier, the ease of use of BuddyPunch is what separates it from a lot of competitors.”

Click here to read the full review

“Easy to clock in from anywhere and still manage how much time you’ve worked in a day. Easily tells you when you’ve gone past 8hrs, and also great for seeing when your team members are clocked in or out.”

Click here to read the full review

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Ready to give Buddy Punch a try?

For free trial, no credit card required.

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video

2. ClickUp

ClickUp is a strong tool for managing projects and helping teams work together better.

It has many features to help people manage tasks, projects, and how their organization works.

Key Features,

  1. Task Management
  2. Customizable Workspaces
  3. Time Tracking
  4. Collaborative Docs
  5. Goal Tracking
  6. Gantt Charts
  7. Integrations
  8. Automation
  9. Multiple Views
  10. Reporting

ClickUp has   4.7 stars out of 5 on Capterra as of the writing date.

It has a total of 4023 reviews on Capterra.

“Our overall experience with ClickUp has been positive. It’s a powerful tool that has streamlined our project management and collaboration. While the learning curve was initially steep, the benefits we’ve gained regarding organization and efficiency have been well worth the effort.”

Click here to read the full review.

3. Teamwork

Teamwork tool, also called a team collaboration tool or team productivity tool, is software made to help teams work better together.

It gives team members one place to manage tasks, talk to each other, work together, and track how projects are going.

Key Features,

  1. Communication tools 
  2. File sharing and storage
  3. Task management
  4. Calendar and scheduling
  5. Project management
  6. Team and individual goal setting
  7. Real-time collaboration on documents
  8. Integration with other tools and services
  9. Reporting and analytics
  10. Security and access control

Teamwork has  4.5 stars out of 5 on Capterra as of the writing date.

It has a total of 853 reviews on Capterra.

The overall experience has been pretty positive, with most team members adapting quickly to Teamwork. There has been a slight learning curve, since we were going from a very basic system in Trello to this more fully-featured tool.”

Click here to read the full review.

4. Wrike

Wrike is an app for teamwork and managing projects. It helps teams work better and get more done.

It gives groups one place to plan, track, and oversee their projects together.

Key Features,

  1. Task management
  2. Gantt charts
  3. Team collaboration
  4. File sharing and storage
  5. Time tracking
  6. Reporting and analytics
  7. Customizable workflows
  8. Integration with other tools and services
  9. Mobile app support
  10. Security and access control

Wrike has 4.3 stars out of 5 on Capterra as of the writing date.

It has a total of 2590 reviews on Capterra.

“Our teamwork skills allow us to complete projects and tasks efficiently. Any manager, from the coordinator all the way up to the vice president, can log in at any moment to observe how things are going.”

Click here to read the full review.

5. is like an operating system for work that helps teams feel in control of their tasks and workflows.

It gives teams a simple, visual platform to manage tasks, projects, and how they do things

Key Features,

  1. Customizable workflows
  2. Task management
  3. Collaboration tools
  4. Timeline views
  5. File sharing and storage
  6. Integration with other tools and services
  7. Reporting and analytics
  8. Automation capabilities
  9. Mobile app support
  10. Security and access control has 4.6 stars out of 5 on Capterra as of the writing date.

It has a total of 4652 reviews on Capterra. 

“It’s intuitive, easy to use and pretty simple to set up. I like that I can track in a variety of ways, but it’s also not complicated to figure out how to set up a project. I tracked daily tasks, one-time projects, event planning, and much more.”

Click here to read the full review.

6. Trello

Trello is a popular app for managing projects. It organizes tasks and projects using cards, lists, and boards.

It’s a flexible and visual way to manage projects, whether you’re working alone or in a group.

Key Features,

  1. Boards
  2. Lists
  3. Cards
  4. Labels
  5. Due dates
  6. Attachments
  7. Checklists
  9. Activity log
  10. Integrations

Trello has 4.6 stars out of 5 on Capterra as of the writing date.

It has a total of 23109 reviews on Capterra.

This is software that we use every single day. I also use Trello in a professional capacity. It is easy to get up and running, and easy to get clients onboarded with it as well.”

Click here to read the full review. 

7. Asana

Asana is used as a project management software mostly by teams. It helps teams organize their work and collaborate better.

It has lots of features to make managing tasks easier and help teams get more done.

Key Features,

  1. Tasks
  2. Projects
  3. Due dates
  4. Subtasks
  5. Dependencies
  7. Attachments
  8. Tags
  9. Calendar view
  10. Integrations

Asana has 4.5 stars out of 5 on Capterra as of the writing date.

It has a total of 12407 reviews on Capterra. 

“I not only use Asana for my own small business, but also to manage the projects for other clients, as well as my personal projects. Asana offers powerful tools at a lower price than other project management software. Although you may want to upgrade for more features. It’s fairly easy to set up although I feel I may not be using it to it’s full potential. They offer webinars and educational material to help you.”

Click here to read the full review. 

8. Toggl Track

Toggl Track is a time-tracking tool made to make work easier and help people get more done.

It gives a way to manage time well, so people can save time, make billing more accurate, and work better.

Key Features,

  1. Employee time tracking
  2. Billing and invoicing
  3. Project budgeting
  4. Reporting
  5. Anti-surveillance platform
  6. Intuitive and welcoming features
  7. Over 100+ integrations
  8. Cross-platform apps
  9. GDPR-compliant
  10. Top-rated support

Toggl Track has 4.7 out of 5 stars on Capterra as of the writing date.

It has a total of 2266 reviews on Capterra. 

“I love Toggl Track!! As a freelancer, keeping track of my hours by project or client is indispensable so I can create invoices (outside of Toggl Track). It makes it easy to collect the data to calculate the time I need for certain types of work and helps me keep track of the training hours I need for my professional organization. All in all, I can’t live without it and recommend it highly.”

Click here to read the full review 

9. Jira

Jira is a famous project management tool made by Atlassian. It’s mostly used for keeping track of issues, bugs, and for managing agile projects.

It has lots of features to help teams plan, track, and manage their work well.

Key Features,

  1. Issue tracking
  2. Agile boards
  3. Customizable workflows
  4. Roadmaps
  5. Reports and dashboards
  6. Integration
  7. Custom fields
  8. Permissions
  9. Automation
  10. Mobile app

Jira has 4.5 stars out of 5 on Capterra as of the writing date.

It has a total of 13938 reviews on Capterra.

“I highly recommend Jira for a bug tracking tool and especially for Agile software teams. For us it has really made a difference in terms of: team collaboration, Agile methodology adoption, decreased time to market of new projects/new features and on the overall teams’ spirit. We have seen a wide adoption for the other departments as well, non software development.”

Click here to read the full review. 

10. Quickbooks Time

QuickBooks Time, which used to be called TSheets, is a tool for tracking time and making schedules. It’s made to help businesses manage their employees better.

It has lots of features to make tracking time, making schedules, and doing payroll easier.

Key Features,

  1. Time tracking
  2. Mobile app
  3. Scheduling
  4. Geofencing
  5. PTO tracking
  6. Overtime alerts
  7. Reporting
  8. Integrations
  9. Job costing
  10. Payroll integration

Quickbooks time has 4.7 stars out of 5 on Capterra as of the writing date.

It has a total of 6722 reviews on Capterra. 

“Look for time and project management systems that don’t require extensive learning curves and can be picked up with minimal effort. When we’re out and about, we never have to worry about the app crashing. Your time management skills are put to the test by the fact that this item is here.”

Click here to read the full review. 

11. Rippling

Rippling is a platform that combines HR and IT management to make employee management easier.

It has lots of features to help businesses manage their employees better.

It includes tools to make the process of bringing in new hires easier, like collecting their information, setting up their accounts, and giving them tasks to do when they start, so they can settle in smoothly.

Key Features,

  1. Employee Onboarding
  2. Payroll Processing
  3. Benefits Administration
  4. Time Tracking
  5. Compliance Assistance
  6. Employee Self-Service
  7. IT Management
  8. Security and Access Control
  9. Reporting and Analytics
  10. Integrations with other HR and IT tools

Rippling has a rating of  4.9 stars out of 5 on Capterra. 

It has  3034 reviews on Capterra. 

“I use Rippling to monitor all my payroll from my company. I am able to carry my payroll on the go and I use it to present as proof whenever I wish to travel. Navigating around the app is very simple and easy.”

Click here to read the full review.

12. Paycor

Paycor is a software system for managing payroll and HR tasks, helping companies handle their employees more effectively.

It has lots of features to make HR processes easier and improve how employees are managed.

It lets businesses automatically calculate payroll, handle tax deductions, and do direct deposits, which saves time and lowers the chance of mistakes.

Key Features,

  1. Payroll Processing
  2. Tax Filing and Compliance
  3. Employee Self-Service
  4. Time and Attendance Tracking
  5. Benefits Administration
  6. Reporting and Analytics
  7. Applicant Tracking System (ATS)
  8. Onboarding and Offboarding
  9. Performance Management
  10. HR Compliance Tools

Paycor has a rating of 4.4 stars out of 5 on Capterra.

It has 2754 reviews on Capterra.

The Paycor platform is intuitive and straightforward. You can set up your dashboard the way you like it so that you always have quick access to the information you use most.”

Click here to read the full reviews.

13. BambooHR

BambooHR is software that helps small and medium-sized companies handle their HR tasks effectively.

It lets HR specialists easily access and manage employee records, which can include personal information, contact details, job history, and performance reviews.

Key Features, 

  1. Employee Database
  2. Applicant Tracking System (ATS)
  3. Onboarding and Offboarding
  4. Time and Attendance Tracking
  5. Performance Management
  6. Employee Self-Service
  7. Reporting and Analytics
  8. Benefits Administration
  9. Document Management
  10. Mobile App Access

BambooHR has a rating of 4.6 stars out of 5 on Capterra.

It has 2734 reviews on Capterra. 

“Excellent project data management and the Applicant tracking functionalities and easy reporting across several projects the tool is fantastic.”

Click here to read the full review.

14. Float

Float is a tool that helps teams manage their resources and plan projects effectively.

It has lots of features that make it easier to assign resources, plan projects, and work together as a team.

Float also lets teams predict their resource needs and how long projects will take accurately.

Key Features,

  1. Resource scheduling
  2. Team collaboration
  3. Project tracking
  4. Time tracking
  5. Budget tracking
  6. Reporting
  7. Forecasting
  8. Integration
  9. Mobile app
  10. Drag-and-drop interface

Float has 4.6 stars out of 5 on Capterra as of the writing date. 

It has a total of 1586 reviews on Capterra. 

“It’s helped us grow a lot and help more people. It’s really helped us spend less time doing admin work and more time doing real work and helping people. It takes some getting used to and commitment but it’s beautifully designed, intuitive, and a big part of our success.”

Click here to read the full review. 

15. Hubstaff

Hubstaff is a tool that helps businesses keep track of their remote and in-office teams.

It has lots of features to make tracking time, managing projects, and keeping an eye on what the team is doing easier.

Key Features, 

  1. Time tracking
  2. Activity monitoring
  3. Screenshots
  4. App and URL tracking
  5. GPS tracking
  6. Project management
  7. Online timesheets
  8. Invoicing
  9. Budgeting
  10. Reporting

Hubstaff has 4.6 stars out of 5 on Capterra as of the writing date.

It has a total of 1459 reviews on Capterra. 

“Very happy I moved from Time Doctor to Hubstaff. Huge improvements on all areas and a satisfying product to use. The experience is so good that I find myself wanting to stay with Hubstaff regardless of whether my need for time tracking reduces.”

Click here to read the full review. 

Frequently Asked Questions (FAQs)

Does Effective Workload Management Software Offer Advanced Features Like Project Planning?

Good workload management software is indispensable for effective resource allocation within a team. This software often comes with a variety of features tailored to meet the needs of different teams, from small teams to larger ones tackling complex projects. 

One such essential feature is the ability to create kanban boards, facilitating task dependencies and enabling teams to visualize project progress effortlessly. 

Additionally, advanced features such as capacity planning and workload planning are vital for ensuring that the entire team’s efforts are efficiently utilized, especially in larger teams where bottlenecks can arise. 

With user-friendly interfaces and notifications for milestones, this software enhances team performance by providing real-time updates on project schedules and identifying potential bottlenecks before they become problematic. 

Whether it’s for small teams or larger ones, implementing such software can significantly improve work management and ultimately contribute to the success of any project.

Is ProofHub and Slack Work Management Tools?

ProofHub and Slack are both tools for getting work done, but they do different things:

ProofHub: It’s a tool for managing projects and working together. It helps with tasks, schedules (using Gantt charts), keeping track of time, sharing files, giving feedback on work, having discussions, and reporting on projects. 

Its main goal is to make projects run smoothly, help teams talk to each other better, and get more done.

Slack: This tool is mainly for talking and working together in real-time. You can message your team instantly, share files, talk in groups (called channels), and connect Slack with other tools you use. 

While Slack can connect with project management tools, its main job is to help teams communicate and collaborate quickly.

What is the Difference Between CRM and Effective Workoad Management Tools?

ProofHub and Slack are tools used at work, but they do different things:

– ProofHub helps manage tasks, projects, and resources in a team or organization. It helps prioritize tasks, allocate resources, track project progress, and collaborate effectively.

– Slack is more about communication within teams. It’s like a chat app where teams can talk to each other, share files, and stay updated on what’s happening.

So, while both are useful for work, they serve different purposes:

– ProofHub helps with organizing and managing work tasks and projects.
– Slack helps with team communication and collaboration.

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