In this article, we’ll start by sharing several:
- Employee attendance tracker Excel templates.
- Employee time tracking Excel templates.
Then, we’ll make the case for why Buddy Punch, our employee time and attendance software, could be a better solution for your business. For example, we’ll show you how simple it is to handle time off requests within our app, access reports that automatically calculate and show each employee’s time off balance, and more.
Note: Using spreadsheets to track employee attendance and run payroll is time-consuming, error-prone, and inefficient. Sign up for a free trial of Buddy Punch to streamline the process and save yourself countless hours of manual work.
Employee Attendance Tracker Excel Templates
Microsoft offers several free, prebuilt employee attendance tracker Excel templates. We’ll link to them and provide Microsoft’s description of them below:
Employee Attendance Tracker
Microsoft’s description: “Employees and their supervisors often need to know information about the employee’s time off, including how many vacation days they have left, how many sick days they’ve used, and if they have personal days remaining. This attendance tracking workbook provides a place for you to record attendance and also summarizes critical information for a scannable year-to-date status report. This is an accessible template.”
Employee Attendance Record
Microsoft’s description: “This visual employee attendance tracker template will allow you to track the attendance of each of your employees at a glance. Use this attendance sheet in Excel to create a professional-looking employee attendance record. This is an accessible template.”
Employee Time Tracking Excel Templates
Microsoft also offers several great, prebuilt employee time tracking Excel templates. Below are just a few examples. (Find the full list here.)
Weekly Timesheet Template with Sick and Leave VacationClick here to get more information and download the template.
Biweekly Timesheet with Sick and Leave VacationClick here to get more information and download the template.
Weekly, Monthly, and Yearly TimesheetsClick here to get more information and download the template.
How Our Employee Time & Attendance Software Works (and Why It’s a Better Alternative to Excel Spreadsheets)
In this section, we’ll start by providing a high-level overview of how Buddy Punch, our employee time and attendance software, works.
Following that, we’ll share several customer reviews that speak to the benefits of switching from Excel to our software. Here’s an example:
“The software has all the features that I currently was using in my spreadsheet – but better as it took human error out of the equation! I gained the reports that tallied PTO (vacations, sick time, personal time) which I had to pull manually from a spreadsheet. Employees are able to enter their own PTO requests (again a time saver). The chat staff has been super helpful to me every single time I have messaged them. They assisted me to get the software ready for a trial run which was very helpful!”Click here to read the full review.
In a nutshell, here’s how Buddy Punch works:
Employees punch in and out via the device of their choice: iPhone, Android, tablet, or desktop.
Each employee’s regular hours, time off, and overtime are automatically added up, and you can download an Excel report containing this information (as pictured below). You can also set up an integration with your payroll provider.
We integrate with QuickBooks, Paychex, Workday, and many others.
We offer a variety of time off tracking features. For example, employees can request paid and unpaid time off within our app, subject to an administrator’s approval. In addition, we offer an in-app time off summary, which shows each employee’s available, used, and accrued time off information.
(This is just the tip of the iceberg. Visit our site to learn about additional time off tracking features, and feel free to submit any questions via live chat.)
We offer several accountability-related features. For example, you can limit employee punches to a specific location using Geofencing, or limit punches to a specific device or Wi-Fi network using IP Address Locking (best for in-office environments). We also offer features such as Photos on Punch (pictured below), Facial Recognition Punching, GPS Tracking, and others.
These are just a few of Buddy Punch’s key features. Click here for the full list. No matter what your business needs are, we likely have you covered.
Customer Reviews Highlighting the Benefits of Switching from Excel to Our Software
As of this writing, Buddy Punch has received 657 reviews and 4.8 out of 5 stars on Capterra (a popular software review site).
Below, we’ll list just a few reviews that highlight the benefits of switching from Excel spreadsheets to our employee time and attendance software:
“We are currently dealing with paper PTO requests and Excel spreadsheet timecards. Having the whole timecard and PTO request process online and in one place will make everything much easier for us. Buddy Punch has all the features we need (manual punching, job coding, PTO requests, etc.) plus a simple and user-friendly experience. All the other applications we looked at were either way too robust for our small non-profit or didn’t offer one of the key features we needed.”Click here to read the full review.
“The software has all the features that I currently was using in my spreadsheet – but better as it took human error out of the equation… In running payroll, since employees punch in, I can track their time as well as PTO in one place; this saves me time on my end. I simply run a report at the end of each payroll period to access a summary for each employee. I still have to enter totals but no longer have to search each line for notes regarding time off. The reports are very helpful and can be downloaded in multiple formats.”Click here to read the full review.
“We used to use an Excel spreadsheet that was very difficult to read and change the hours. Now technicians can clock in and out as many times a day as they need and if they need to change the time in or out it has to be approved by a manager! Love that you can pull an “hours report” and see the hours that each employee worked for any certain amount of time. Love that it shows the hours and overtime hours separately and together. The Reports are easy to access and easy to read. Love that you can pull the “timecard” and find when each employee clocked in and out per day- easy to keep track. Love that it keeps GPS to see WHERE each employee clocked in or out when they do so. Love the PTO portion and that you have the opportunity to export information for Payroll as well!”Click here to read the full review.
“Before we began Buddy Punch, completing a weekly labor analysis would take over an hour and a half… Now the process is as simple as logging on, setting the date range, exporting a CSV, and migrating the data into an analysis template. What used to take over an hour, takes roughly 20 minutes.”Click here to read the full review.
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