5 Best Time Clock Software for Windows & Mac

5 Best Time Clock Software for Windows & Mac

In this article, we’ll start by discussing how Buddy Punch — our time clock software for Windows & Mac — can help you increase staff accountability and save time on payroll. Then, we’ll list several other options on the market.

Note that employers and employees can use our software not just on their computers but also on their mobile and tablet devices.

Best Time Clock Software for Windows & Mac

  1. Buddy Punch
  2. Connecteam
  3. OnTheClock
  4. When I Work
  5. Hubstaff

1. Buddy Punch

Brief Overview: How Our Time Clock Software for Windows & Mac Works

In this section, we’ll provide a very brief explanation of how Buddy Punch works. Up next, we’ll dive into more details.

1. Employees can punch in and out through our software in just a couple of clicks (whether it be on their computer, phone, or tablet).

Buddy Punch works on desktop, mobile, and tablet.

2. Our software automatically calculates each employee’s regular hours, time off, overtime, and more. You can then export an Excel file that includes this information, making the payroll process a breeze.

Exported Excel file from Buddy Punch

Increase Staff Accountability via Geofencing, IP Address Locking, Photos on Punch, and more

Buddy Punch offers a plethora of accountability-related features that restrict employee punches to a specific location, Wi-Fi network, and more. We’ll cover just a few of those key features below.

Note that these features are not required and turned off by default.

Geofencing

Geofencing with Buddy Punch

With Geofencing, you enter a business address (e.g., 123 North Street) and then specify a radius around it (e.g., 300 feet).

Employees will then only be able to punch in and out within 300 feet of 123 North Street.

If they submit a punch outside your designated area, they will receive an error message and be asked to try again within the correct location.

Geofencing Map: You are not within the assigned Geofence. Try again.

Click here to learn more about Geofencing.

IP Address Locking

Edit IP Address Lock with Buddy Punch

IP Address Locking is best suited for in-office environments.

This feature lets you restrict employee punches to a specific Wi-Fi address or device (e.g., a desktop computer).

Click here to learn more about setting up IP Address Locking.

Photos on Punch

Photos on Punch with Buddy Punch

With Photos on Punch, each time an employee punches in or out through our time clock software, they’re required to take a photo (selfie) of themselves.

You can then log in to your dashboard (pictured below), view those photos, and ensure that each employee punched in from the correct location.

Photos on Punch Web Cam Photos Example

Click here to learn more about setting up Photos on Punch.

Other Accountability Features

Besides the aforementioned features, we also offer Facial Recognition Punching, GPS Tracking, and more. So no matter what your business’s needs are, there’s likely an option that suits what you’re looking for.

Features to Help You Save Time on Payroll

Payroll Reports on Demand

Payroll Reports on Demand with Buddy Punch

As we’ve already mentioned, our software automatically calculates each employee’s regular hours, time off, overtime, and more. You can then export an Excel file that includes this information, making the payroll process a breeze.

Click here to learn more about our Payroll Reports.

Payroll Provider Integrations

Payroll Integrations with Buddy Punch

Buddy Punch integrates with several different payroll providers, such as QuickBooks, Paychex, SurePayroll, ADP, Workday, and Gusto, to name but a few. Click here to see the complete list.

In just a couple of clicks, you can transfer your employee hours (and other relevant information) directly into your payroll provider.

Click here to learn more about our payroll provider integrations.

Time Off Tracking

PTO and Time Off Tracking with Buddy Punch

Buddy Punch makes time off tracking a breeze for both employers and employees. For example:

  • Employees can request time off within the software, subject to an administrator’s approval.
  • Time off balance (paid and unpaid) is automatically calculated and easily accessible to view, whether it be through a computer (Windows and Mac), iPhone (iOS), Android, tablet, and so on.
  • This is just the tip of the iceberg. We offer many other time-off tracking features.

Accruals

Time Off Accrual Rules with Buddy Punch

If time off accrual rules are relevant to your business, here’s a help doc article that covers this in detail.

Note that our help doc center contains other useful articles on how to best utilize Buddy Punch, and we’re always available via live chat to answer questions.

You can book a one-on-one personalized demo here.

Buddy Punch Offers Many Other Features

Besides the aforementioned features, we also offer:

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 664 reviews on Capterra.

Buddy Punch has 4.8 stars on Capterra with 664 reviews.

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

As several reviewers have noted, Buddy Punch is intuitive and easy to use for both employers and employees:

“We signed up for the trial period, and our employees were impressed immediately. They were able to start… immediately with zero training or assistance, which was a priority for us. The system is also very easy to use from an administrator end.”

Click here to read the full review.

“Their team is knowledgeable about my organization and the way that we use the platform — I have received many helpful suggestions to how we can best leverage the Buddy Punch platform in our sometimes complicated organizational structure. We have had very few issues, but have always received immediate resolutions when anything has come up.”

Click here to read the full review.

“Most folks pick up on it right away. The system is intuitive and those who do have difficulty only need a quick tutorial and they are good to go.”

Click here to read the full review.

“The chat staff has been super helpful to me every single time I have messaged them. They assisted me to get the software ready for a trial run which was very helpful! Every chat session was emailed to me for future reference.”

Click here to read the full review.

Try Buddy Punch for Free  

If you feel that Buddy Punch might be the right fit for your business, sign up for a free trial. You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Connecteam

Connecteam offers various features and functionality, some of which include:

It’s a great time clock software for Windows and Mac, and it also works with mobile and tablet devices. As of the writing date, Connecteam has 4.8 out of 5 stars and 140 reviews on Capterra.

“I have several old-school folks on my team. I tend to get a lot of push back when I introduce a new form of technology. We don’t have a central meeting location therefore I can’t have one time clock for everyone to punch. This app works great and my team really seems to like it. It is very easy to install and user friendly.”

Click here to read the full review.

3. OnTheClock

OnTheClock offers various features and functionality, some of which include:

It’s a great employee time tracking software for PC (Windows) and Mac, and it also works with mobile and tablet devices. As of the writing date, OnTheClock has 4.7 out of 5 stars and 503 reviews on Capterra.

“Overall it was exactly what I needed. The tools are very simple and easy to manage. The reporting is direct and to the point. It doesn’t offer many thrills, but for the cost it’s well worth the price.”

Click here to read the full review.

4. When I Work

When I Work offers various features and functionality, some of which include:

It’s a great timesheet software for desktop (Windows and Apple), and it also works with tablet and mobile devices. As of the writing date, When I Work has 4.5 out of 5 stars and 911 reviews on Capterra.

“I love being able to instantly share schedules and schedule changes with employees on the corresponding app. I also really like the time clock tool that allows employees to clock in and out on a workstation or their phone app. Very convenient. Text help was quick to reply during regular business hours. Reasonably priced for my business type.”

Click here to read the full review.

5. Hubstaff

Hubstaff offers various features and functionality, some of which include:

It’s a great clock in and clock out software for computers (Microsoft Windows and Mac OS), and it also works with mobile and tablet devices (e.g., iPad).

As of the writing date, Hubstaff has 4.6 out of 5 stars and 1235 reviews on Capterra.

“Hours and productivity are tracked easily day to day and the platform provides useful feedback. I have recommended it to other business leaders also.”

Click here to read the full review.

Try Buddy Punch for Free  

If you feel that Buddy Punch could be the right fit for your business, sign up for a free trial. You can also book a one-on-one demo, or view a pre-recorded demo video.

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