10 Best Work Schedule Apps (2023)

ByNick Murphy Last Updated
5 Best Work Schedule Apps & Software for Employees (In-Depth Look)

There are many different types of working schedule apps available that can help you manage your team more efficiently.

In this post, we break these various helpful work schedule apps down into three categories.

  1. Work schedule apps for businesses. These are apps like Buddy Punch. You can use Buddy Punch to write schedules, track time worked, track time off, and handle payroll. 
  2. Appointment scheduling apps. These are apps like Calendly. Calendly makes it easier to schedule your work-week meetings. Instead of everyone trying to factor in each other’s work calendars and schedules, you can just send a Calendly link to let employees and clients know when you’re available.
  3. Task management apps. Then there are task management apps – these can both be for entire teams or individuals who want a bit more structure in their work planning. 

Here’s the breakdown of all the types of apps and software we cover in this post so you can pick the type you’re most interested in.

Work Schedule Apps for Businesses

Appointment Scheduling Apps

Task Management Apps

Work Schedule Apps for Businesses

1. Buddy Punch

In this section, we’ll cover just a few of Buddy Punch’s key scheduling and time management features. For the full list, visit this page.

Drag & Drop Schedule Creation

Buddy Punch allows for user-friendly and intuitive staffing with just a few steps:

1. Click on an open cell/area to create a shift.

Drag and drop schedule builder.

2. Specify who the shift will be assigned to, the end and start time, location/department/position code, and more.

Example of where to enter shift information.

3. Drag and drop shifts as needed until the schedule is complete.

4. Hit “Publish”…

And you’re done!

Note: Click here to learn more about how easy it is to create a schedule with Buddy Punch.

Employees Will Automatically Get Notified When the Schedule is Published

Choose to send notifications when you publish or update a schedule.

Once the new schedule is live (or if a change has been made to it), an alert will automatically get sent to employees via your choice of email, mobile push notifications, or both.

This is a much more efficient process than manually coordinating shifts (i.e. texting or emailing employees).

Note: On the employee side, they can conveniently review shift times via the Buddy Punch app. They can also sync it with Google Calendar or iCal in just a few clicks.  

Repeating Shifts

Choose to repeat schedules.

When adding a shift, you can optionally have it repeat at a frequency of your choosing (i.e. daily, weekly, monthly, and so on) to cut down on human error.

Note: Click here to learn more about this auto-scheduling feature.

Working Hours & Availability

Employees can mark when they're unavailable and their preferred shifts.

Employees can easily input their scheduling availability within the Buddy Punch app. For example:

  • Available from December 1 to December 7.
  • Unavailable from December 8 to December 15.

You can then reference this information when creating a schedule to avoid no shows due to someone being unavailable.

Note: Click here to learn more about this feature.

Shift Trades

Employees can request shift trades with other employees.

Employees can easily request a shift trade within the Buddy Punch app, subject to your approval. Allow your employees to have control over a week’s schedule can drastically improve their engagement, and lets them practice team communication by becoming involved in who takes over their shift.

Note: Click here to learn more about this feature.

Shift Start Reminder

Example of how to add shift reminders.

With this feature, an alert (email or push notification) can optionally be sent to employees who forgot to clock in within X minutes of the start of their shift.

Note: Buddy Punch offers many other scheduling notifications, including but not limited to:

  • Shift End Reminder
  • Early In & Early Out Alerts
  • Late In & Late Out Alerts
  • Missed In & Missed Out Alerts

Additional Scheduling Features

So far, we’ve covered just a few of Buddy Punch’s key scheduling features. For the full list, visit this page.

Accountability & Payroll Features

Buddy Punch is not just limited to scheduling. We also offer features to help you:

1. Increase Accountability 

  • Punch Limiting Rules: Limit employee punches to X amount of minutes before and after a shift.
  • Photos on Punch: Employees take a photo of themselves each time they punch in or out.
  • Geofencing: Restrict employee punches to a radius around a specific location.
  • IP Address Locking: Restrict employee punches to a specific Wi-Fi network or devices in your office.
  • And more.

2. Save Time on Payroll

See What Customers Have to Say about Buddy Punch

At the time of writing, Buddy Punch has over 870 reviews and 4.8 out of 5 stars on Capterra:

We’re grateful that many customers have taken notice of Buddy Punch’s stellar customer service and ease-of-use.

Reviews Highlighting Buddy Punch’s Customer Service

"Absolutely stellar customer support, works exactly as advertised."
Click here to see the entire review.
"They thought of everything!"
Click here to see the entire review.
"Simple and easy to use time tracking product"
Click here to see the entire review.

Reviews Highlighting Buddy Punch’s Ease-of-Use

"How good is Buddy Punch? Turns out its pretty good!"
Click here to see the entire review.
"It has a very simple interface, easy to punch in and out as well as check timecards."
Click here to see the entire review.

Interested in Learning More about Buddy Punch?

2. When I Work

When I Work is another premium schedule planner & calendar app that works for any industry, from healthcare to retail and across timezones. At the time of writing, When I Work has 4.5 out of 5 stars and over 1000 reviews on Capterra.

They offer various cloud-based features, some of which include:

Here’s one review highlighting why it’s a great work schedule app for employees (see more reviews here):

"Scheduling made simple."

3. Hubstaff

Using Hubstaff as a scheduling solution means having access to shift changes, upcoming shifts, and more – to help you optimize how you schedule employees. At the time of writing, Hubstaff has 4.6 out of 5 stars and over 1400 reviews on Capterra.

They offer various features, some of which include:

There is no free plan, but you can try it for 14 days free (same as Buddy Punch) Here’s one review highlighting why it’s a great solution (see more reviews here):

"Simplicity and easy management - all you need."

4. Connecteam

At the time of writing, Connecteam has 4.8 out of 5 stars and over 290 reviews on Capterra.

They offer various features, some of which include:

Here’s one review highlighting why it’s a great shift work schedule app (see more reviews here):

"I liked that it was able to support us as a small business."

5. QuickBooks Time

At the time of writing, QuickBooks Time (formerly Tsheets) has 4.7 out of 5 stars and over 6500 reviews on Capterra. Like Buddy Punch, this app works on Apple and Windows devices.

They offer various features, some of which include:

Here’s one review highlighting why it’s a great employee work schedule software (see more reviews here):

"Easy to track and submit hours worked."

Runner-up mentions include Sling, Homebase, Calendly, and Shiftboard.

Appointment Scheduling Apps

6. Calendly

Calendly has 4.7 out of 5 stars and over 2800 reviews on Capterra (at the time of writing).

Calendly is known for its link-based scheduling (send a link and let someone schedule a meeting with you based off your calendar). You can learn more about that here. Here’s one review highlighting why it’s a great appointment-scheduling software (see more reviews here).

7. Doodle

Doodle has a 4.6 out of 5 stars and over 1700 reviews on Capterra (at the time of writing). Doodle is a bit like a Calendly alternative. You can use Doodle to schedule appointments, as well as do group polls easily.

Task Management Apps

8. ToDoIst

ToDoIst has a 4.6 out of 5 stars and over 2260 reviews on Capterra (at the time of writing).

ToDoIst is a task management and to do list app. You can create a daily to do list, set priorities (which tasks are more important), share your list (as well as delegate tasks to others on your team), and more.

9. Trello

Trello has 4.5 out of 5 stars with over 22,000 reviews (as of this writing).

Trello is a popular task management app that can be used by individuals or teams. It presents a kanban style board where you can organize info, resources, and tasks. You can create workflows, integrate Trello with your other apps, and add users to a task.

10. Asana

Asana has 4.5 out of 5 stars based on over 12,000 reviews.

Asana is another task management app for teams. It comes with features such as a workflow builder, a timeline, app integrations, reporting, goals, automation, and more.

Interested in Learning More about Buddy Punch?

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