The issue of time theft is a real and pressing concern for most businesses –regardless of their size, or industry.
It’s estimated that 43 percent of hourly paid employees round up their weekly work hours, while according to the American Payroll Association (APA), nearly 75 percent of U.S. businesses are affected by time theft.
But while many companies are able to take steps to reduce time fraud at the office, when it comes to remote workers –combating this issue is a bit more complicated. For companies with a remote workforce or employees who work out in the field, implementing a robust time-tracking system that’s able to accommodate off-site workers is especially important –and one of the best ways to guard against time theft.
Managing off-site employees has always been a challenge, but thanks to new tools that are available today, it’s easier than ever to keep track of your workers’ time. But modern time-tracking systems aren’t just about keeping everyone honest –they’re also a great way to simplify many once time-consuming tasks.
With this in mind, let’s take a look at a few ways that using a modern time tracking system for your off-site workers can benefit your company.
Confirms Job Site Attendance
A software-based time tracking system can help to improve accountability. It can verify job site attendance, allowing you to ensure that your team members are onsite when they say they are. Thanks to GPS tracking, it’s easy to keep tabs on your workers, and ensure they are on-site at the time of sign in. A program that uses webcam or smartphone verification will add an additional layer of accuracy to your time tracking system, giving you assurance that your team is where they’re supposed to be –at any given time.
Reduces the Chance of Errors
Having a robust time tracking system can reduce potentially costly errors on both paychecks –and invoices. This is especially true with a time tracking system that can sync with your billing and payroll processing software. With an up-to-date time tracking system, you’ll be able to track job-specific tasks more accurately –ensuring accuracy with invoices, and future estimates as well.
Lost productivity is a real concern for many companies with workers who are out in the field. With a GPS-enabled time tracking system, your team will be more motivated to work during the hours that they’re on the clock. With a time tracking system, they’ll have a sense of urgency in their workday –and will be less prone to distractions and more likely to stay on-track and focused on their work.
Allows You to Pinpoint Your Staff
With time tracking software, you’ll be able to easily pinpoint your team –no matter where they’re located. Knowing where your team is at any given moment will allow you to improve your customer response time and increase the number of jobs that you are able complete per month. Streamlined efficiency can also help to cut costs. It will also help to facilitate better customer communication, allowing you to provide your customers with a more accurate estimate of when they can expect their delivery or service call.
Finally, an automated time tracking system can simplify many once time-intensive tasks –and can also reduce processing costs by up to 80 percent. By choosing time tracking software that syncs up with your payroll system, you’ll no longer have to enter data by hand. It will also save you from having to calculate extra hours, overtime, or vacation time.
With 45 percent of the U.S. workforce now spending at least part of their time working remotely, the issue of monitoring workers’ time is becoming more prevalent –and something that many businesses are concerned with. If your company has a remote workforce –or team members who are regularly out in the field, it may be time to consider upgrading to a new time tracking solution –to help make payroll and worker management more efficient –and accurate.