Best Cloud-Based Time Clock Software (In-Depth Look)

As we’ve previously written, old-fashioned employee time tracking methods such as paper timecards or Excel come with several downsides.

First, the payroll process is time consuming and error prone, as you have to manually tally hours and overtime. Second, you don’t know if your employees are in fact on the job when they’re punching in, rather than a coworker (and those extra minutes or hours that employees report working can lead to a significant waste of money).

To solve these problems, we built Buddy Punch: a cloud-based time clock software. As we’ll discuss in this article, it comes with several features that help you:

  1. Streamline payroll.

    As one of our customers recently wrote on Capterra: “After using paper time cards for over a year, spending many frustrating hours a week reviewing, verifying, inputting and analyzing employee punches, and then finding a place to keep the paper cards for our records, we were fed up. We looked for an affordable and easy-to-implement solution. We used the Buddy Punch trial, and within a week, we knew this was the solution we were looking for.”

  2. Increase accountability through features that restrict your employees’ punches to a certain IP address, GPS coordinates, and more.

    As one of our customers mentioned: “Being able to see when and where employees were actually clocking in and out was the main reason we started using Buddy Punch. Once employees were told I would be able to see the locations of their punches, overtime was drastically reduced — which confirmed my suspicions that the honor system involved with traditional timesheets was not working for us.”

Brief Overview of How Our Cloud-Based Time Clock Software Works

Before we get into a detailed breakdown of Buddy Punch’s payroll and accountability features, here’s a brief overview of how it works:

1. Your employees punch in and out through their mobile app, tablet, or desktop.

Easily punch in or out with Buddy Punch

2. Our software automatically calculates everything you need to run payroll, and it’s available to export as an Excel or PDF file. That includes the number of hours each employee worked, overtime hours, paid and unpaid time off, locations, departments, and more.

Buddy Punch's On Demand Payroll Reports

Features of Buddy Punch Illustrated in Detail

Buddy Punch offers features that allow you to:

  1. Hold employees accountable (using geofencing, GPS tracking, IP address locking, and more).

  2. Streamline the payroll process (with payroll reports on demand, time off tracking, integrations with popular payroll providers, and more).

Below, we’ll explain each of these features.

Increase Employee Accountability (Using Geofencing, GPS Tracking, IP Address Locking, and More)

How Geofencing Restricts Punch Locations

Buddy Punch's Geofencing feature

Buddy Punch enables you to contain punches to a geo-specific radius with our Geofencing Feature, which means employees can only clock in and clock out within that very specific location.

It’s simple to set up from inside the platform, as you need only choose the radius (or radii) you want — then if employees attempt to punch outside of that area, the app delivers an error message.

Need to set up multiple geofences? The system allows you to assign each area its own job code or job site name, and the multiple punch locations can each work in tandem.

Review Employee Punch Locations with GPS Tracking

GPS Tracking in Buddy Punch

The GPS Tracking functionality within Buddy Punch can record an employee’s location at the time they clocked in and out. All employee punch locations can be reviewed by an administrator by logging into the Buddy Punch platform, which helps you ensure all employees are where they’re supposed to be when clocking in and out.

Limit Employee Punches to a Designated IP Address

Buddy Punch Edit IP Address Lock feature

Using IP Address Locking, you can require staff to clock in and out using a designated IP address. This means that employees would have to clock in from, say, your business’ Wi-Fi network (rather than at the parking lot or another location outside the office).

If employees always work at the same location on the same network, this feature is especially helpful.

Add Another Layer of Verification with Webcam Photos on Punch

Buddy Punch's Photo on Punch feature

Besides location and network verification, Buddy Punch also offers a Webcam Photos on Punch feature, where employees are required to take a picture when clocking in and out.

Administrators can then log in to Buddy Punch to access the photo logs and ensure no employees are having someone else log in for them, also known as buddy punching.

Save Time on Payroll with Buddy Punch (Using Payroll Provider Integrations, On-Demand Payroll Reports, Time Off Tracking, and More)

As we’ve written in our article on the Best Ways to Track Employee Hours, traditional methods of running payroll (i.e. paper timecards or Excel) are time consuming and error prone. 

By using a cloud-based time clock software like Buddy Punch, you can save hours on payroll, and many of the following features and functionalities were made specifically to support that goal:

  • Payroll provider integrations
  • On-demand payroll reports
  • Time off tracking
  • Accruals

Here’s a breakdown of how each of those features work to make payroll processing fast and easy:

Payroll Provider Integrations

Buddy Punch integrates with endless payroll platforms from QuickBooks, to Zapier, Paychex, SurePayroll, PayPlus, ADP WorkforceNow, Paylocity, Workday, Gusto, Paycor, and more.

To ensure your payroll processing is as accurate and fast as possible, Buddy Punch integrates with most top payroll providers, including:

  • Paychex
  • QuickBooks
  • Gusto
  • ADP
  • And more

Besides our existing payroll provider integrations, you can connect Buddy Punch to many other apps using Zapier. This requires a little more tech savviness but opens up the possibilities to thousands of other integrations.

Click here to see our full list of integrations.

On-Demand Payroll Reports

Buddy Punch's On Demand Payroll Reports

As we mentioned above, our software automatically calculates everything you need to run payroll, and it’s available to export as an Excel or PDF report.

That includes the number of hours each employee worked, overtime hours, paid and unpaid time off, locations, departments, and more.

Time Off Tracking

Buddy Punch's PTO Summary

Easily track and manage employees’ time off with Buddy Punch (both unpaid and PTO), then download any data you need to review in the form of reports.

This info can be divided out by employee or grouped to show all employees’ time off together.

Accruals

Buddy Punch Time Off Accrual Rules

Buddy Punch allows administrators to establish time off accrual rules. These can be set annually, based on the number of hours worked, or based on a given pay period.

Additional Features

These are just a few of Buddy Punch’s commonly used features — but there are many others.

Check out our list below, which includes links to more information on features that we didn’t dive into in detail above.

Want to Learn More?

If you’d like to watch an in-depth demo that shows Buddy Punch’s key features, watch our video below:

If you’d prefer a hands-on demo in real-time, feel free to request a demo here.

We’ll love to answer any questions you have about the Buddy Punch platform, and show you how our platform can meet your specific time tracking and scheduling needs.

In addition, you can always sign up for a free trial by clicking here.

 

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