Buddy Punch makes it easier than ever to create work schedules. Build schedules easily with a drag-and-drop builder, set up recurring shifts to make future schedules simpler, view employee availability while you’re creating the schedule, let employees swap shifts, schedule employees to work at specific locations and in specific roles, and much more. If you want to stop spending so much time creating employee schedules and make the process much simpler and faster, you can try Buddy Punch free for 14 days.
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Formats:
Microsoft Excel
Google Sheets
Microsoft Word
Google DocsSchedule Types:
Microsoft Excel Employee Schedule Templates
To use these templates, you’ll need to either make a copy of them or download the file and upload it to your own Excel account. To do either, click “File,” hover on “Create a Copy,” then select “Create a copy online” or “Download a Copy.”
If these templates won’t work for you, check out our guide How to Make an Employee Schedule in Excel to learn how to create a template that fits your needs perfectly.
Google Sheets Employee Schedule Templates
To use these templates, you’ll need to make a copy of them. When you click the links below, the system will ask you if you want to make a copy of the spreadsheet in your Google account. Select yes to make your own editable copy.
If these templates won’t work for you, check out our guide How to Make an Employee Schedule in Google Sheets to learn how to create a template that fits your needs perfectly.
Microsoft Word Employee Schedule Templates
To use these templates, you’ll need to either make a copy of them or download the file and upload it to your own Word account. Use the buttons at the top-right section of the screen to download the file or make a copy of it on your OneDrive account.
Google Docs Employee Schedule Templates
To use these templates, you’ll need to make a copy of them. When you click the links below, the system will ask you if you want to make a copy of the spreadsheet in your Google account. Select yes to make your own editable copy.
Daily (24 Hours) Employee Schedule Templates
Use these templates to schedule employees weekly across all 24 hours of each day.
Weekly (7 Days) Employee Schedule Templates
If you just need a basic weekly work schedule, this template is the right choice for you.
Monthly Employee Schedule Templates
If you create monthly schedules for your employees, use this template to easily get your entire schedule for the month printed on one sheet of paper.
Employee Shift Schedule Templates
If you want to schedule employees for specific shifts (e.g., first, second, third), use this template to create a weekly schedule that’s broken out into shifts.
Work Schedule Templates by Job or Location
If your employees work on specific jobs or at different locations, use this template to specify not only when they’ll work but also where they need to be.
Templates for Scheduling by Role or Position
If your employees rotate between different positions, use this template to let employees know when they’re working and what position they’re filling.
The pros and cons of using an employee schedule template
Pros:
You don’t have to start from scratch every week — just update what’s already there.
If someone else needs to step in and manage the schedule, the template makes it easy to pick up where you left off.
Using a consistent format means employees always know where to look and what to expect.
When you need to swap a shift or cover a callout, it’s a lot faster when the framework is already in place.
Cons:
Swap requests, callouts, and last-minute changes can turn a clean template into a mess fast.
Your team can’t see updates as they happen. If the schedule changes, you still have to notify people.
Availability tracking is on you. Templates don’t know who requested time off or when team members are unavailable.
When you’re manually entering everything, it’s only a matter of time before someone gets double-booked or a shift goes uncovered.
A better solution
If you find yourself spending more time creating schedules than growing your business, it might be time to make the switch to employee scheduling software. Buddy Punch gives you helpful features like:
Repeating shifts so you don’t have to build new schedules from scratch every week.
On-calendar availability so you can see when employees can and can’t work while creating your schedule.
Automatic notifications that alert your employees when schedules are updated and published.
Automatic hours calculations so you can avoid scheduling employees for overtime.
The ability to schedule employees to work in specific roles, on specific jobs, and at specific locations.
Shift trades and covers (that you can approve) to let employees find someone to cover for them when they can’t work a shift they’re scheduled for.
Simplify employee scheduling with Buddy Punch
Plans start at $5.49/user per month. Learn more or start a free trial today.
