Time Tracking Software for the Utilities Industry

Time tracking features for utilities companies

Utilities companies have employees working in the office and in the field, making time tracking difficult. With Buddy Punch, your employees can clock in and out from wherever they work.

Clocking in and out

Buddy Punch can be used on any device with an internet connection. Office employees can clock in and out on their computers, or you can create a time clock kiosk using an iPad or Android tablet. Field employees can clock in and out using their mobile phones.

When using Buddy Punch as a kiosk, employees can clock in and out using a 4-digit PIN, a QR code, or facial recognition (on iPads only). You can also require employees to take a selfie when they clock in and out to prevent buddy punching (available on any device).

If you don’t want to invest in a tablet, on-site employees can also clock in and out using their mobile phones. You can set up IP address locks or geofences to prevent them from clocking in or out while offsite.

For salaried employees, use duration entry to track time. Employees don’t need to clock in and out; instead, they can simply enter their hours at the end of the day or pay period.

Location tracking for field employees

GPS tracking features in Buddy Punch let you keep track of field employees as they move from location to location. You can log their locations when they clock in and out to make sure they were at the right location, and you can also track their locations in real-time throughout the workday.

Attendance tracking

Get push or email notifications when employees clock in late, clock out early, or miss a shift entirely to stay on top of attendance even when you’re not all working at the same location. Download detailed attendance reports to easily identify employees who are struggling with excessive tardiness or absenteeism.

Break time tracking

Create break rules in Buddy Punch to get better control over employee breaks. Set up automatic breaks to remove unpaid break durations from employees’ timesheets automatically at the end of their shifts, or set up manual breaks to remind employees when it’s time to take a break and make sure they stay on break for the amount of time required by FLSA regulations.

Overtime tracking and prevention

Buddy Punch identifies overtime hours based on your overtime policies and automatically calculates overtime pay for you. Want to avoid paying overtime? Set up notifications that will alert you when employees are nearing overtime so you can adjust their schedules.

PTO tracking

Set up PTO accrual rules, and Buddy Punch will automatically calculate earned time off for each of your employees. Employees can make PTO requests in Buddy Punch that go to their managers for approval. If approved, the paid time off is automatically added to timesheets and removed from accrual balances.

How Buddy Punch expedites payroll

Buddy Punch compiles all employee clock-in and out data into timesheets for you. Regular hours, overtime hours, and pay are all calculated automatically.

If you have individual supervisors for different groups of employees, you can set up time card approval workflows that require managers to approve their employees’ timesheets before you run payroll. And if someone made a mistake or forgot to clock in or out, editing timesheets is easy.

When it’s time to run payroll, you have three options:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

With any of these options, you can transform your payroll process from something that takes an entire day every pay period into a short, 30-minute task.

How Buddy Punch simplifies scheduling

Build, publish, and update work schedules in minutes with our employee schedule maker. You can assign employees to work in specific roles and at specific locations.

You can also:

• Set repeating shifts for employees who work the same schedule each week.
• Let team members request shift trades and covers that you can review and approve.
• View employee availability and scheduled time off while creating your schedule.

Employees can view their schedules anytime in the Buddy Punch app, and they can get email or push notifications when new schedules are published.