The Best Time Tracking App for Cleaning Companies

Cleaning services need to be able to track employees at remote job sites, track time toward customers, and manage labor costs. A time tracking app helps you accomplish all of those things.

Buddy Punch is a great time tracking app for cleaning companies that comes with features like GPS tracking, geofences, job codes, tablet and mobile apps, notifications, reports, and payroll integrations.

Whether you’re a home cleaning service or offer janitorial services for business clients, all of the handy features built in to Buddy Punch make it easy for you to track time and attendance, prevent time theft, and run payroll quickly, accurately, and easily. Let’s take a look at how.

GPS tracking

GPS tracking is the perfect way to keep track of employees that are performing cleaning jobs around the city. You can log their locations when they clock in and out to make sure they were at the right location, and you can also track their locations in real-time throughout the workday. This helps you prevent time theft and make sure your employees are always where they’re supposed to be.

Geofences

A geofence is a radius you create on an interactive map. If an employee attempts to clock in outside of a radius, they will receive an error message and are unable to clock in or out. If you’re worried that employees are clocking in and out before they arrive at work or after they leave, geofencing will prevent them from being able to so you can feel confident that you’re only paying for time employees spent at work.

Job codes

Create job codes in Buddy Punch to track exactly how much time your cleaners spent cleaning for specific customers. When employees clock in, they choose the applicable job code from a dropdown list, then you can run reports showing exactly how many labor hours to charge your clients for.

Job codes also pair well with GPS tracking. If you think an employee selected the wrong job code when clocking in, you can check their location to see where they were and make corrections if necessary.

Tablet and mobile apps

Buddy Punch can be used on any device with an internet connection. Employees can clock in and out on their mobile phones when they arrive at client’s locations — there’s no need for them to have to come to the office to clock in. Or if you have multiple employees and supervisors working at the same location, you can download Buddy Punch onto a tablet to create a kiosk everyone can use to clock in and out.

Notifications

Notifications let you keep track of what’s going on with your business 24/7. Get an email or push alert when an employee clocks in late, misses a shift, or leaves work early. Set up a notification for when an employee is an hour away from earning overtime to adjust your schedule and avoid high overtime costs. And get a reminder when an employee submits a timecard for approval so you can review it before running payroll.

Customizable reports

Access Buddy Punch’s reports feature to get all of the data you need to optimize your business and run payroll. You’ll be able to see exactly how many regular and overtime hours employees worked with all of the hours automatically calculated for you. Then, you can download that report as an Excel, PDF, or CSV file to send it to payroll — no manual calculations or data entry needed.

Drag and drop scheduling

Buddy Punch lets you create work schedules easily. Simply click on an empty cell to create a shift. You can assign multiple employees to the same shift, list what locations they’ll be working at and which positions they’ll be filling, and even create repeating shifts for employees who work consistent schedules. When you’re done, our software sends out a notification to all employees to let them know the schedule is live.

Payroll integrations

At the end of each pay period, you can use Buddy Punch to streamline your billing, invoicing, and payments to employees. Our app integrates directly with some of the most popular payroll software, including QuickBooks, Paychex, ADP, SurePayroll, and more.

Customer reviews

Our customers love us! Buddy Punch has an overall rating of 4.8 out of 5 stars on popular review site Capterra across more than 1,000 customer reviews. Here’s what customers have to say about it:

• “I LOVE that I can clock in from a remote location via the app on my phone. So convenient! Such a game changer for sure, especially with my sporadic work schedule and location.”
• “Working with the Buddy Punch support team has been such a wonderful experience. The team is responsive and eager to assist. Any questions we’ve had, whether using the free trial or after we signed up as a customer, have been answered quickly. What a great platform.”
• “Buddy Punch saves my team of managers time when trying to collect timesheets and by being able to approve timesheets remotely. Using it is straightforward. It was easy for all levels of computer literate people to adopt.”