From Manual Time Cards to Time Saved:
How Healthtree Saves 7+ Hours Weekly with Buddy Punch
Company at a Glance
Health and Wellness Retailer
1991
Full-time, part-time, and remote staff across Canada
Buddy Punch Features Used
Attendance Tracking
Time Tracking
Employee Scheduling
PTO Tracking
Payroll Reports
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Highlights
The Problem
Before Buddy Punch, Healthtree managed its team with a physical punch system, manual time cards, spreadsheets, and various methods to track Paid Time Off (PTO).
This was an admin-intensive process and became a logistical challenge. When the punch system stopped working, they needed an alternative that was easy to use, accurate, and quick to implement.
The Solution
Buddy Punch provided Healthtree with an all-in-one system for employee time tracking and attendance, employee scheduling, PTO, payroll preparation, and team visibility.
The system was implemented within a day. Healthtree’s manager now had a faster, easier way to create schedules, review hours, and prepare for payroll.
Employees could clock in from their own devices, check schedules in real-time, and request time off via the app.
The Impact
7+
Estimated time savings of hours per week
25%
An overall reduction in admin work
5/5
Rated for overall satisfaction
5/5
Rated for overall ease of use
Results:
Creating a schedule went from hours to minutes
Significantly fewer errors in time tracking data
Easier employee self-service
Faster, more accurate payroll prep
Better visibility across the team
Overview
About Healthtree
Founded in December 1991, Healthtree began as a small health and wellness supplement store. Over the years, it evolved into a more diverse health and wellness retailer, focused on natural health products and services. A few years ago, a strategic refocus saw them return to their roots in healthcare supplements. Today, Healthtree operates with a team of 14 people, focused on online distribution across Canada. Their team consists of part-time, full-time, and remote workers.
When their manual clocking system failed, they needed to find a new one fast. A solution that would be quick to implement, easy for staff to use, affordable, and accurate. Buddy Punch was the perfect fit.
The Challenge
Before implementing Buddy Punch, Healthtree relied on a physical punch system, with handwritten time cards, manual schedules, and no specific system to manage paid time off (PTO) requests.
The system was tedious and time-consuming. It created unnecessary admin work, complicated employee scheduling, and slowed down payroll preparation. Organizing old time cards and finding space to store them was another challenge. When their manual punch clock system failed for the third time, Mark realized they no longer had an option – they needed an entirely new system.
“It’s definitely crazy, every single day is different. I never know what I’m going to get when I wake up. My day-to-day literally could be anything from running payroll to doing paperwork, to getting on calls with corporate. If we have an issue with our electricity or our wiring isn’t working, or our Wi-Fi goes out, that falls on me. I’m the fire putter-outter.”
The Solution
It was clear that Healthtree’s new system had to be more than a replacement for their manual punch system, as expensive hardware alternatives were no longer an option. The new system had to be an upgrade that would reduce time-consuming admin tasks, automate employee scheduling, simplify PTO management and payroll preparation, and be easy to use for all employees.
Healthtree needed an all-in-one system, and Buddy Punch offered exactly that. And the best part was that they could fully integrate the system into their day-to-day operations within a day.
“I went with Buddy Punch for my team because of how easy it was to access and use. It took less than a day to integrate with our system, and it solved several problems at once. One of the biggest was scheduling. I used to post an Excel file in the kitchen, update it, and let everyone know the new schedule was up. It was always a huge hassle. Buddy Punch has significantly simplified all of that for me.”
Impact
The switch to Buddy Punch meant Healthtree could significantly streamline its day-to-day operations. From staff clock-ins to management tasks and general operations, the reduction in manual admin meant the business could recover valuable time.
By saving at least 7+ hours every week (adding up to 260+ hours per year), Mark spends less time managing schedules, tracking hours, and handling payroll administration. The team’s time cards also have notably fewer errors, which means more accurate payroll processing. Employees are now able to check their own schedules, exchange shifts when needed, have a full view of the hours they’ve worked, and request time off without unnecessary back-and-forth.
As a result, Healthtree now has a simpler day-to-day operation, with a 25%+ reduction in admin work. This has given the team more time to focus on serving customers and growing the business.
“Buddy Punch has significantly simplified all of that [time tracking, scheduling, and payroll] for me. The amount of time saving that Buddy Punch has done is unfathomable. It’s all in one area, so I don’t have to keep scrambling through emails, double-checking paperwork, and all that sort of stuff. Every interaction I have with Buddy Punch never lasts more than five to ten minutes.”
