The Best Staffing Agency Timesheet Software

Time tracking features for staffing agencies

Staffing agencies have contractors working in many different locations, making time tracking difficult. With Buddy Punch, your agency’s employees and contractors can track their time no matter where they work.

Clocking in and out

Buddy Punch can be used on any device with an internet connection. Contractors working in offices can clock in and out on using a computer, and desk-less contractors can clock in and out on their phones.

For salaried employees, use duration entry to track time. Employees don’t need to clock in and out; instead, they can simply enter their hours at the end of the day or pay period.

Time theft prevention

GPS tracking features in Buddy Punch let you keep track of field employees as they move from location to location. You can log their locations when they clock in and out to make sure they were at the right location, and you can also track their locations in real-time throughout the workday.

Want to prevent time theft acts like offsite punching and buddy punching? Require that employees take a selfie when they clock in and out or set up IP address locks (office workers) or geofences (field workers).

Attendance tracking

Get push or email notifications when employees clock in late, clock out early, or miss a shift entirely to stay on top of attendance even when you’re not all working at the same location. Download time tracking reports showing attendance issues to easily identify employees who are struggling with tardiness or absenteeism.

Break time tracking

Buddy Punch’s break time tracker helps you manage employee breaks. You can set rules to automatically deduct unpaid break time from timesheets or have the system notify employees when to take a break and for how long, helping you follow state laws.

Overtime tracking and prevention

Buddy Punch’s overtime tracking software tracks overtime hours based on your overtime policies and automatically calculates overtime pay for you. Want to avoid paying overtime? Set up notifications that will alert you when employees are nearing overtime so you can adjust their schedules.

PTO tracking

Set up PTO accrual rules, and Buddy Punch will automatically calculate earned time off for each of your employees. Employees can make PTO requests in Buddy Punch that go to their managers for approval. If approved, the paid time off is automatically added to timesheets and removed from accrual balances.

How Buddy Punch expedites payroll

Buddy Punch compiles all employee clock-in and out data into timesheets for you. Regular hours, overtime hours, and pay are all calculated automatically.

Set up time card approval workflows that require managers to approve your contractors’ timesheets before you run payroll. And if someone made a mistake or forgot to clock in or out, editing timesheets is easy.

When it’s time to run payroll, you have three options:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

With any of these options, you can transform your payroll process from something that takes an entire day every pay period into a short, 30-minute task.

How Buddy Punch simplifies scheduling

Build, publish, and update work schedules in minutes with our employee schedule maker. You can assign employees to work in specific roles and at specific locations.

You can also:

• Set repeating shifts for employees who work the same schedule each week.
• Let team members request shift trades and covers that you can review and approve.
• View employee availability and scheduled time off while creating your schedule.

Employees can view their schedules anytime in the Buddy Punch app, and they can get email or push notifications when new schedules are published.