The Best Time Tracking Software for Nonprofits

Time tracking features for nonprofits

Whether you’re managing employees, volunteers, or both, Buddy Punch offers the features you need to accurately track time, ensure compliance, and simplify your operations.

Clocking in and out for employees and volunteers

Buddy Punch works on any internet-connected device. Staff and volunteers can clock in and out from a computer, or you can set up a central time clock kiosk using a tablet.

For remote or off-site events, our mobile app with geofencing ensures that people are clocking in from the correct location. You can also require a photo on punch-in to verify identity.

For grant-funded positions, you can create custom job codes to track hours spent on specific projects, making reporting a breeze.

For salaried employees, use duration entry to track time. Employees don’t need to clock in and out; instead, they can simply enter their hours at the end of the day or pay period.

Time card editing and approvals

Easily set up approval workflows. Program managers or supervisors can review and approve timesheets for their teams, ensuring accuracy before payroll or generating reports. If a correction is needed, editing timesheets is simple and can be done by authorized personnel.

Attendance tracking

Stay informed with real-time attendance notifications for late arrivals, early departures, or missed shifts. This is especially helpful for managing volunteer schedules and ensuring you have the coverage you need for events and programs.

Break time tracking

Create and enforce break policies to ensure compliance with labor laws. Our system can be configured to meet your state’s specific requirements for paid and unpaid breaks for your employees.

Overtime and grant hour tracking

Our software automatically calculates overtime based on your policies. More importantly for nonprofits, you can set up alerts to be notified when an employee is approaching the hour limits for a specific grant, helping you stay within budget and in compliance with funding restrictions.

PTO and volunteer time-off tracking

Automate paid time off accruals for your employees. They can request time off directly through the app, which is then sent to a manager for approval. You can also use this feature to manage scheduled time off for long-term volunteers, helping you maintain adequate staffing levels.

How Buddy Punch expedites payroll

Buddy Punch compiles all time data into easy-to-read reports. Regular hours, overtime, and PTO are calculated automatically. When it’s time for payroll or grant reporting, you have several options:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

This will significantly reduce the time you spend on administrative tasks, freeing you up to focus on your mission.

How Buddy Punch simplifies scheduling

Create and publish employee and volunteer schedules in minutes. Assign employees and volunteers to specific roles, projects, or locations. You can also:

• Set up recurring shifts for consistent schedules.
• Allow team members to request shift swaps and covers, subject to your approval.
• View team availability and approved time off while building schedules.

Everyone can access their schedule through the Buddy Punch app and receive notifications when new schedules are posted or changes are made.