Time Tracking Software for Cleaning Companies

Time tracking features for cleaning companies

Whether you’re a home cleaning service or offer janitorial services for business clients, all of the handy features built into Buddy Punch make it easy for you to track time and attendance, prevent time theft, and run payroll quickly, accurately, and easily.

Mobile time tracking apps

Buddy Punch can be used on any device with an internet connection. Employees can clock in and out on their mobile phones when they arrive at client’s locations — there’s no need for them to have to come to the office to clock in.

If you have multiple employees and supervisors working at the same location, you can also download Buddy Punch onto a tablet to create a kiosk everyone can use to clock in and out.

Finally, if you suspect time theft might be a problem for your business, you can also require employees to take a selfie when they clock in and out to make sure no one is buddy punching.

Employee location tracking

GPS tracking features in Buddy Punch let you keep track of employees that are performing cleaning jobs around the city. You can log their locations when they clock in and out to make sure they were at the right location, and you can also track their locations in real-time throughout the workday. This helps you prevent time theft and make sure your employees are always where they’re supposed to be.

Don’t want to have to monitor locations? Create geofences around your job sites. If an employee attempts to clock in/out outside of a geofence, they will receive an error message.

Multi-language interface

Buddy Punch is available in both English and Spanish. When employees open the Buddy Punch app, they can click the flag displayed to switch their default language from English to Spanish. When they do, all labels and text inside of the app will be translated into Spanish for them.

Attendance tracking

Get push or email notifications when employees clock in late, clock out early, or miss a shift entirely to stay on top of attendance even when you’re not on site with them. Download time tracking reports showing attendance issues to easily identify employees who are struggling with excessive tardiness or absenteeism.

Job costing

Buddy Punch’s job costing time clock makes it easy to track exactly how much time your employees spent cleaning for specific customers. When employees clock in, they choose the applicable job code from a dropdown list, then you can run reports showing exactly how many labor hours to charge your clients for.

Job codes also pair well with GPS tracking. If you think an employee selected the wrong job code when clocking in, you can check their location to see where they were and make corrections if necessary.

Overtime tracking and prevention

Buddy Punch’s overtime tracking software tracks overtime hours based on your overtime policies and automatically calculates overtime pay for you. Want to avoid paying overtime? Set up notifications that will alert you when employees are nearing overtime so you can adjust their schedules.

How Buddy Punch expedites payroll

Buddy Punch compiles all employee clock-in and out data into timesheets for you. Regular hours, overtime hours, and pay are all calculated for you automatically.

If you have individual supervisors for different groups of employees, you can set up time card approval workflows that require managers to approve their employees’ timesheets before you run payroll.

When it’s time to run payroll, you have three options:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

With any of these options, you can transform your payroll process from something that takes an entire day every pay period into a short, 30-minute task.

How Buddy Punch simplifies scheduling

Build, publish, and update work schedules in minutes with our drag-and-drop schedule maker. You can assign employees to work in specific roles and at specific locations.

You can also:

• Set repeating shifts for employees who work the same schedule each week.
• Let team members request shift trades and covers that you can review and approve.
• View employee availability and scheduled time off while creating your schedule.

Employees can view their schedules anytime in the Buddy Punch app, and they can get email or push notifications when new schedules are published.