The Best Church Employee Timesheet Software

Time tracking features for churches

For churches, time tracking needs to support a mix of salaried staff, part-time workers, and volunteers across ministries, services, and events. Buddy Punch has several features that help with this.

Time tracking

Buddy Punch can be used on any device with an internet connection. Office employees can clock in and out on their computers, or you can create a time clock kiosk everyone can use on an iPad or Android tablet. Field and traveling employees can clock in and out using their mobile phones.

When using Buddy Punch as a kiosk, employees can clock in and out using a 4-digit PIN, a QR code, or facial recognition (on iPads only).

For salaried employees, use duration entry to track time. Employees don’t need to clock in and out; instead, they can simply enter their hours at the end of the day or pay period.

Job codes

Set up job codes to track hours by ministry area (e.g., worship team, children’s ministry, admin) or event (e.g., Sunday service, wedding, outreach). This is useful for budgeting and grant reporting. When employees clock in, they choose the applicable job code from a dropdown list. Then, you can run reports showing exactly how many hours were spent on each job code.

Overtime tracking and prevention

Buddy Punch’s overtime tracking software tracks overtime hours based on your overtime policies and automatically calculates overtime pay for you. Want to avoid paying overtime? Set up notifications that will alert you when employees are nearing overtime so you can adjust their schedules.

Break time tracking

Buddy Punch’s break time tracker lets you create break rules to get better control over employee breaks. Set up automatic breaks to remove unpaid break durations from employees’ timesheets automatically at the end of their shifts, or set up manual breaks to remind employees when it’s time to take a break and make sure they stay on break for the amount of time required by your state’s regulations.

PTO tracking

Set up PTO accrual rules, and Buddy Punch will automatically calculate earned time off for each of your employees. Employees can make PTO requests in Buddy Punch that go to their managers for approval. If approved, the paid time off is automatically added to timesheets and removed from accrual balances.

How Buddy Punch expedites payroll

Buddy Punch compiles all employee clock-in and out data into timesheets for you. Regular hours, overtime hours, and pay are all calculated automatically.

When it’s time to run payroll, you have three options:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

With any of these options, you can transform your payroll process from something that takes an entire day every pay period into a short, 30-minute task.

How Buddy Punch simplifies scheduling

Build, publish, and update work schedules in minutes with our employee schedule maker. You can assign employees to work in specific roles and at specific locations.

You can also:

• Set repeating shifts for employees who work the same schedule each week.
• Let team members request shift trades and covers that you can review and approve.
• View employee availability and scheduled time off while creating your schedule.

Employees can view their schedules anytime in the Buddy Punch app, and they can get email or push notifications when new schedules are published.