The Best Medical Staffing Timesheet Software

Time tracking features for medical staffing

From traveling nurses to per-diem technicians, Buddy Punch provides the precision and flexibility you need to manage your diverse pool of healthcare talent effectively.

Geofenced clock-ins

Ensure your staff is physically at the correct hospital, clinic, or long-term care facility before they can clock in. Our geofencing feature creates a virtual perimeter around each worksite, eliminating punch-in errors and providing peace of mind.

Job costing for accurate billing

Assign unique job codes for each client facility, department, or role (e.g., “General Hospital – ICU RN,” “Downtown Clinic – Rad Tech”). Your employees can select the appropriate code when they punch in, ensuring every hour is tracked accurately for simplified client invoicing.

Mobile app for staff on the go

Your healthcare professionals can use the intuitive Buddy Punch mobile app on their phone to clock in and out, submit timesheets, check schedules, and request time off, giving them the flexibility they need.

Simplified time card approvals

Streamline the approval process between your agency, your staff, and your clients. Employees can submit their hours for review, and you can easily edit and approve timesheets before processing payroll, creating a clear and simple audit trail.

Complex overtime and break management

Automatically track overtime based on federal and state regulations. Customize break rules to ensure staff are taking any breaks that are required by your state, helping you avoid costly compliance penalties.

Photos on punch

Add an extra layer of verification by requiring employees to take a picture when they clock in or out. This feature confirms the right person is at the right assignment, preventing buddy punching.

How Buddy Punch expedites payroll

Buddy Punch automates time calculations, including complex pay rates for different roles, shifts, and facilities. When it’s time to bill a client or pay your staff, you can:

• Download a report formatted perfectly for your payroll processor.
• Use one of Buddy Punch’s integrations to send your time data to payroll instantly.
• Use Buddy Punch as your payroll provider to pay employees through Buddy Punch.

With any of these options, you can transform your payroll process from something that takes an entire day every pay period into a short, 30-minute task.

How Buddy Punch simplifies scheduling

Quickly fill open shifts and manage assignments across all your client locations with our powerful scheduling tool:

• Assign staff to shifts at specific hospitals or clinics.
• Publish schedules instantly, notifying employees via the app, email, or SMS.
• View staff availability and credentials to easily find the right person for an open shift.
• Allow employees to set their availability and request shift trades, subject to your approval.

Spend less time coordinating and more time placing the best medical talent where they’re needed most.