Paid Time Off Tracking Software

Buddy Punch’s easy to use and affordable PTO tracking software automatically calculates accruals and gives your team the ability to manage their PTO.

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4.8

From 1,000+ reviews

How Buddy Punch’s time-off tracking works

1. Set up your policies

Get started by creating the different types of PTO you want employees to be able to take, such as holiday, vacation, sick, and personal leave.

2. Create accrual rules

If employees earn PTO hourly, weekly, or annually, set up accrual rules to have Buddy Punch automatically calculate earned PTO for you.

3. Approve PTO requests

Employees request time off in Buddy Punch, and managers review and approve those requests. Approved time off is added to timesheets.

4. See PTO balances

Both employees and admins can view their PTO balances in Buddy Punch anytime. Time off taken is deducted from overall PTO balances.

Put PTO on autopilot

Automate every task related to managing time off.

Get notified when you need to approve time off, or approve all requests automatically.
Add holidays to your company calendar to automatically pay employees for those dates.
Set up blackout dates to block time-off requests at times when all hands are needed.
View all pending and approved time off requests and blackout dates on a calendar.

Create guardrails for using PTO

Rules and limits ensure your PTO program runs seamlessly.

Establish accrual rules to automate the process of adding earned PTO to balances.
Prevent employees from requesting PTO if their PTO balances won’t cover the request.
Set up maximum PTO balances if you don’t want employees to accrue PTO endlessly.
Decide if you want to allow PTO balances to carry over or reset at the end of the year.

Answer PTO questions instantly

Run PTO summary reports on demand to see time off taken during specific timeframes, available PTO by employee, carryover amounts, and more. Plus, employees can view their PTO balances anytime in the Buddy Punch app.

Explore our other features

Time Tracking

Track employee hours, automatically calculate regular and overtime pay, and send time data to your payroll provider.

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Scheduling

Create work schedules in minutes with our drag-and-drop schedule builder, then automatically send schedules to employees.

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Payroll

Save time, reduce errors, and run payroll in a few simple steps. We’ll handle the calculations, direct deposits, and tax filings.

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Customer reviews of Buddy Punch

Time saver

“The software has all the features I was using in my spreadsheet — but better as it took human error out of the equation! I gained reports that tallied PTO, which I used to have to pull manually from a spreadsheet. Employees can enter their own PTO requests (a huge time saver).”

Telesa K.

Religious Institutions

Serves all our needs

“We use Buddy Punch as a time clock and for the PTO accrual system and PTO tracker. It’s easy to use. Customer service is responsive. Staff loves the mobile app. Buddy Punch is constantly upgrading and improving. I would recommend it to anyone.”

Anita W.

Law Practice

Handling complexity with ease

“We spent three months trying to set up a time clock system from a big company. The customer service was terrible, responses took days, and they could not handle our somewhat complex PTO requirements. We switched to Buddy Punch and were up and running almost immediately.”

Paid Time Off Tracking Software