The 10 Most Effective Time Manager Tools

time manager tool

People are not machines that can optimize their time and workflow all day every day. People naturally grow lax, sometimes letting their time and work management slip lower than it needs to. Nowhere is this more damaging than when it comes to business operations, especially in the case of managers looking to not only streamline task management and optimize profitability, but also to encourage team members to work more efficiently.

Thankfully, there are many time management tools on the market that can drastically improve your ability to manage time & tasks for yourself, your team, and your workplace.

In this article we’ve compiled a list of some of the best time management & productivity tools based on their features, user-friendly design, and customer reviews. By the end of this post, you should have found a viable time tracking software to boost productivity in your workplace.

1. Buddy Punch

Kicking off our list of time tracking tools we have our very own Buddy Punch. Originally designed to help us manage a remote team consisting of 20 employees at 3 different locations, we’ve increased and improved Buddy Punch’s offerings to make it a powerful all-in-one time & project management software for business owners across industries. Our time management app comes with powerful features such as Job Codes, Locations, GPS Tracking, Geofencing, Notifications, Overtime Calculations, PTO Management, Time Reports, and more. These options make Buddy Punch a time tracker that empowers your team across the board.

Next, let’s dive into each of these management features to show how exactly they contribute to a more efficient workday for your team members.

Job Codes

Buddy Punch’s Job Codes time tracking feature, also known as Department codes, helps establish a baseline for employee time spent on individual tasks. Whenever an employee clocks in, this feature allows them to select a job code (created by you) for the task they are currently working on. As they switch between different tasks throughout the day, this will hold them accountable for the amount of work hours they spend on each task. Additionally, you’ll get an understanding for how long each task tends to take, which you can use to inform future work allocation and time blocking.

Locations

For business owners managing multiple job sites, Buddy Punch’s Locations feature will help you better comprehend and prioritize how time is spent at each site. Buddy Punch allows you to create as many locations as required to track where your employees are. When the team members punch in, they’ll be able to select the location they’re working from for that shift. Click here for further explanation of how locations work in Buddy Punch.

GPS Tracking

In today’s age, team collaboration might go beyond working in the same building. Remote work has taken off, and even larger businesses may have small teams that work at remote locations or from home, rather than requiring all employees to come into the office day after day. Buddy Punch’s real-time GPS time tracking lets you keep track of any employees or freelancers, even if they’re working at remote locations. Whenever a team member clocks in, you’ll see exactly where they’re working marked on our time tracking app’s map to be verified at any time. This tool is just one piece of being effective at managing remote teams.

Geofencing

Hand-in-hand with Buddy Punch’s GPS Tracking is the Geofencing feature, which is an even more hands-off way to ensure your remote workers are where you need them to be. With this feature, you can create a customizable radius on an interactive map, known as a Geofence. Whenever a remote employee attempts to clock in while outside of a Geofence, they’ll receive an error notification and be denied. This helps you ensure that your team members are where you want them to be without having to use your free time to watch over them.

Notifications

Buddy Punch’s Notifications functionality is an option that improves productivity for both you and your employees, directly and indirectly. Directly, it sends reminders that allow for immediate action, such as sending reminders for employees, managers, or administrators to send time cards in for review or to remember to punch in or out. Indirectly, sending pings for reminders or alerts (such as a missed clock in or out for an upcoming shift) helps employees remain focused on their tasks. When you know you’ll be notified of anything important, it’s easier to focus your time on the tasks in front of you.

Overtime Calculations

Overtime hours are an occasionally unavoidable part of doing business. That said, management of them has to be done delicately, since time and a half times pay can quickly add up to be devastating on business operations (especially in the case of a small business). This is why our time management software comes with the Overtime Calculations feature, which allows you to select from a dozen different overtime types to determine how overtime pay will be calculated. Regular, overtime, and double overtime are automatically calculated so you’ll always have the figures ready in case you need to determine costs or project budgets.

Paid Time Off Management

Time management doesn’t just stop outside of the workplace. If your team members take off, you need to know when that’s happening in advance and who you can call in to pick up the slack. Buddy Punch’s PTO Management lets you use built-in PTO types or create custom ones at will, depending on what will best help you keep a handle on absences from the workplace. Whenever an employee submits a time off request, you’ll be notified to either approve or deny the request.

Additionally, Buddy Punch allows you to establish a self-service approach to PTO for your trusted team members. With this, employees will be automatically approved for their time off requests. This means both you and your staff can more effectively work throughout the day without getting caught up in requests and approvals.

Customizable Time Reports

What good would all the data Buddy Punch collects be if we didn’t let you access it? Buddy Punch allows you to produce customizable reports, exportable as either Microsoft Excel or Adobe PDF files, to get an overview of what our automatic time & project management tool has noted in your workplace.

Having access to comprehensive data drastically improves the learning curve between monitoring billable time and understanding how to optimize it. You can get a close look at a Billable Hours Summary, Daily Hours Report from timesheets, In/Out Time Entry Activity, PTO Summary, and more.

Buddy Punch’s Other Time Management Options

Even after all the powerful employee & project time management features we’ve mentioned, we’ve just scratched the surface of what you can get out of using our software. There are also plenty of other functions to make use of, such as:

We built Buddy Punch to function on any device with an internet connection, including Windows and Apple Desktops, iOS and Android smartphones, and tablets. You can access our tool either through the web or through use of a mobile app for your native device.

What Users Say About Buddy Punch as a Time Management Tool

Though we’re proud of what we’ve built over the years, we’re far from unbiased. Let’s look at what real users of Buddy Punch have to say about how effective it is. Using popular software review site Capterra, we can see that Buddy Punch has a rating of 4.8 out of 5 stars, based on 989 reviews.

Here’s what a few users had to say in specific when it came to using Buddy Punch to improve their time management:

”We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize to exactly what you need. Employees love using it because it’s so straight forward to use.”

Click here to read the full review.

”Pros: Super easy to report time and have employees correct mistakes they make while tracking time, so its less of a burden for the admin office to validate”

Click here to read the full review.

”Overall: Overall this platform has been a time saver and wonderful addition to our payroll and time management. Staff can clearly see their hours and submit for approval after they review. It allows for accuracy and transparency.”

Click here to read the full review.

”BuddyPunch makes employee time tracking very easy. Employees just need to be within a geofence (if one is set up) log in and punch in/punch out. They don’t have to jump through endless steps for something that should be straightforward. The user interface is also very user friendly.”

Click here to read the full review.

Try Buddy Punch Free

If you think Buddy Punch may be the time manager tool you’ve been looking for, you can start a 14-day free trial by clicking here. Alternatively, you can view a demo video here, or request a one-on-one walkthrough here. Buddy Punch’s pricing varies depending on your desired features.

2. Harvest

Harvest bills itself as a tool for time tracking with invoicing, and it’s made a name for itself by being very effective at both. Harvest’s features include

As of this post’s writing, Harvest has a rating of 4.6 out of 5 stars, based on 589 reviews.

Harvest has the best time-tracking in the industry, their Mac app is perfect for capturing time throughout the day (and even has a built-in notification if it thinks you’ve left it running and will auto-adjust accordingly if you let it). It also has deep integrations with other Project Management tools that mean you can easily track time wherever you are.

Click here to read the full review.

3. Todoist

Todoist bills itself as the world’s #1 task manager and to-do list app. It has a somewhat flexible free plan with 5 personal projects which expands drastically when you spring for paid versions. Features include:

Todoist sits at a 4.6 out of 5 star rating on Capterra, with 2414 reviews. Here’s what one user had to say about Todoist:

“Todoist simple user interface makes it an easy to use product. It allows me to neatly arrange my daily tasks based on their priorities. Has reminders that always keep me updated on the tasks am supposed to attend to. Adding tasks is very easy and takes little of my time. It helps me break down my tasks into smaller tasks that are easy to monitor and manage.”

Click here to read the full review.

4. Clockify

Clockify is a very popular option for employers, particularly because it has one of the most forgiving free plans on the market. This does have a slight drawback, however, since most of its features are locked behind paid plans. Some of these include but are not limited to:

Clockify has a rating of 4.7 of 5 stars on Capterra, based on 4847 reviews. Here’s one user’s review:

“I have used it for both personal and professional projects. It has been a game changer for how I relate to my focus time while working, and the amount of peace of mind this has brought me is fantastic. I don’t think I will stop using it in the near future.”

Click here to read the full review.

5. Asana

Asana is a fairly popular time management tool that has recently fully embraced AI. While some business owners may have concerns around AI tools and the privacy of their employee and company data, others will be able to make use of Asana’s features such as:

Asana has a rating of 4.5 out of 5 stars based on 12689 Capterra reviews as of this post’s writing.

“Asana helps me keep on top of the tasks, due dates, and sub-tasks that I need to be getting done. Unlike other case management/time management software, Asana actually works! Being able to see everything in one place helps me be able to better prioritize my tasks and make sure nothing slips through the cracks.

Click here to read the full review.

6. Toggl Track

Toggl Track is a team-friendly time tracker with many useful features, including but not limited to:

As of this post’s writing, Toggl Track has a rating of 4.7 out of 5 stars, based on 2320 reviews on Capterra. Here’s what one user had to say about its time management functions:

“Easy, friendly time tracking (and more) tool. I use it every day! Toggl Track has made me a lot of money by informing me of just how much time I actually spend on a project.

Click here to read the full review.

7. TimeCamp

TimeCamp is another popular time tracking tool, largely because it allows for unlimited users and unlimited projects at all pricing tiers. TimeCamp has many features, but here are a few highlights:

As of this post’s writing, TimeCamp has a rating of 4.7 out 5 stars on Capterra, based on 597 reviews. Here’s a review from one of its users:

“It’s the automatic timetracking that I like the best. Finding the crucial phrases that will correctly monitor time took some time, but now that I’ve got it functioning it’s fantastic. Compared to rivals, Timecamp’s high bandwidth is the second most popular aspect of the service.”

Click here to read the full review.

8. Clockwise

Clockwise is an AI scheduling and calendar automaton tool with features including but not limited to:

This tool is currently flying under the radar, with a rating of 4.7 out of 5 stars on Capterra, with 44 total reviews as of this post’s writing. Here’s what one user had to say about it:

“Clockwise is exceptionally easy to use and set up. The calendar optimizations have massively helped our team maximize heads down time and reducing the time spent scheduling internally and with customers. The interface is modern and clean. Scheduling links are professional and have dynamic capabilities that make me very confident that it improves the customer experience.”

Click here to read the full review.

9. Trello

Trello is a nice free time tracking tool you can use for time management. The corkboard design of website makes it easy to create and organize to-do lists, templates, note-taking, and more.

Trello comes with features such as:

Trello has a rating of 4.5 out of 5 stars on Capterra, with a whopping 23182 reviews. Here’s what one user had to say about their experience:

“In HR, our processes are extensive. With multiple people touching the same onboarding, termination, promotion, driver qualification, FMLA case, workers’ compensation case, etc., Trello has become a critical part of our daily lives as it allows us to stay organized and see, in real time, who completed which tasks, and when. We essentially use our Trello checklists like “cheat sheets” for many of our processes.”

Click here to read the full review.

10. TrackingTime

TrackingTime is an automatic time tracking tool that can be very effective for capturing and viewing metrics to help you boost productivity in your workplace. Its features include (but are not limited to):

As of this post’s writing, TrackingTime has 40 reviews and a rating of 4.6/5 on Capterra. Here’s what one user had to say about the service:

“I love how easy it is to track my time and add new projects. I also love that I can get a overview of my week and how many hours a day I’ve worked. As a freelancer this is extremely helpful information. Also being able to sync with my phone is a God Sent!”

Click here to read the full review.

Try Buddy Punch For Your Time Management

If you feel like Buddy Punch is the strong time manager tool among the ones listed, you can try a free trial to make sure. No risk at all, though there could be huge benefits if it boosts your team’s productivity as much as you hope.

Alternatively, you can view a pre-recorded demo video of how to use our software, or book a one-on-one demo to learn more about how it could transform your operations.