Time Clock Software For Accountants (10 Options)

ByEric Czerwonka Last UpdatedJanuary 22, 2024

Time Clock Software For Accountants

Why is there a need for time clock software for accountants?

As an accountant, managing multiple projects with unique structures can be challenging.

To simplify this process, time clock software can be an indispensable tool.

The first step is to create an account, which opens the door to streamlined time tracking.

You can establish custom projects limitlessly, allowing for precise categorization and task allocation.

You can also tailor hourly rates for employees, projects, or tasks, offering a flexible approach.

The software tracks payroll hours easily through a user-friendly interface, whether by using a timer or manually logging hours via web, mobile, or desktop applications.

With just a few clicks, you can generate reports based on the tracked time and export them in various formats, including PDF, CSV, or Excel, for easy sharing.

If you’re searching for effective time clock software for accountants, we’ve got you covered.

We’ve identified the ten best time clock solutions for accountants available in the market that can work best for accounting firms.

With the right time tracking solution, it becomes remarkably easy to keep track of time across your accounting firm, simplifying payroll processing and eliminating admin tasks.

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What is an Accountant Time Clock Software?

Timekeeping Software For Accountants

Accountant time clock software refers to a specialized tool designed to streamline and automate time tracking and attendance management processes within accounting firms or departments.

The software is tailored to meet the unique needs of accountants who often bill clients based on billable hours and require precise timekeeping for project management, client invoicing, and compliance purposes.

Key features of accountant time clock software include,

Feature	Description
Time Tracking	Accurate recording and monitoring of time spent on tasks and projects, facilitating precise reporting.
Client Billing	Integration of time tracking data into client billing processes to ensure accurate and transparent invoicing.
Project Management	Includes features for project allocation, setting deadlines, and monitoring progress to optimize resource usage.
Compliance	Maintains accurate records of working hours to aid in compliance with labor laws and industry regulations.
Integration	Seamless integration with accounting software (e.g., QuickBooks, Xero) for streamlined invoicing and record-keeping.
User Authentication	Ensures data integrity by implementing user authentication features, allowing only authorized access and modifications.

Best Time Clock Software For Accountants

1. Buddy Punch | Best Accountant Time Clock App

buddy punch.png

Buddy Punch stands out from the crowd as an effective time tracking solution for accountants.

If you want to ensure the smooth running of your accounting firm, you must have access to the right tools.

Buddy Punch can single-handedly streamline your workflows and promote team accountability.

It’s now never been easier to collect time reports and track team performance.

How Buddy Punch’s Time Clock Software Works

Using our time clock software for accountants, firms can seamlessly track employee progress and ensure everyone is working to the best of their ability, no matter where they are located.

Team members have the freedom and flexibility to punch in anywhere in the world. Team leaders can access real-time data on Buddy Punch’s dashboard to monitor employees.

Simplify Payroll And Budgeting

Whether you want to use job codes, run custom reports, or simply export everything to a Microsoft Excel document, Buddy Punch offers the flexibility you need to integrate this solution into your existing processes.

The platform comes jam-packed with a full and eclectic range of useful features.

Our payroll integration accepts all the payment platforms you know and love.

Promote Team Accountability

Using GPS and webcam images, team leaders and administrators can stay on top of employee locations.

GPS Tracking

Team members have the ability to use both GPS geo-fencing and webcam images to clearly communicate where they are upon clocking in.

This can help to provide accounting firms with additional assurance and more broadly promote team accountability and transparency.

Monitor Overtime

We make it easier than ever for team leaders and administrators to track and monitor overtime across their accounting firms.

With real-time insights into employee working hours, senior team leaders can stay in the loop and keep track of when employees are reaching their maximum for the day.

Buddy Punch allows you to set up email or mobile notifications for alerts on this.

Notifications

Once you begin to explore the tremendous benefits of Buddy Punch, we recommend browsing through the documentation on our “Knowledge Base” – which covers everything you could ever possibly wish to know about our platform.

You can use this knowledge to unlock more value from the solution.

Our support team is also available to answer any questions you may have.

You can book a one-on-one personalized demo here.

Automated Timesheets and Time Reporting

Buddy Punch simplifies the time tracking process for accountants by automating timesheets.

This feature eliminates the need for manual input, reducing errors and ensuring precision in recording work hours.

Accountants can set up rules and parameters for automatic time entry based on project codes, tasks, or client-specific details.

This automation not only saves time but also enhances the accuracy of timesheet data, providing a reliable foundation for payroll and project management.

Also, Buddy Punch’s robust time reporting feature equips accountants with comprehensive insights into time-related data.

Accountants can generate detailed reports that break down time expenditures by project, client, or task.

These reports offer a granular view of how time is allocated, facilitating transparent communication with clients and supporting informed decision-making.

Additionally, the customizable reporting options enable accountants to tailor reports to specific client requirements, ensuring that invoicing aligns precisely with the services provided.

Accounting Software Integrations

Buddy Punch allows for seamless integration with popular accounting software such as QuickBooks, ADP, and others.

Accountants can easily sync time tracking data with their accounting software, ensuring that financial records are accurate, up-to-date, and aligned with billable hours.

By integrating with accounting software, Buddy Punch contributes to the accuracy and transparency of financial records.

Accountants can generate precise reports for clients, incorporating detailed time tracking information.

This not only streamlines the billing process but also enhances transparency, reducing the likelihood of disputes related to invoicing.

Furthermore, automation reduces the manual effort required for data entry and reconciliation, allowing accountants to focus on more strategic tasks.

The seamless flow of data between time tracking and accounting systems also minimizes the chances of errors, contributing to improved accuracy and compliance.

Ready to give Buddy Punch a try?

For free trial, no credit card required.

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How Does Buddy Punch CPA Time Tracking Software Work?

Buddy Punch CPA Time Tracking Software is designed to simplify and streamline time tracking processes for Certified Public Accountants (CPAs) and accounting professionals.

The software incorporates user-friendly features that facilitate accurate time recording and reporting.

Here’s an overview of how Buddy Punch CPA Time Tracking Software works.

1. User Registration and Setup

Users, typically CPAs and accounting staff, register and set up their profiles on the Buddy Punch platform.

This involves entering basic information and configuring preferences related to time tracking.

2. Login and Dashboard

Users log in to their individual accounts through the secure Buddy Punch platform.

The dashboard provides an overview of relevant information, including ongoing projects, recent time entries, and any pending approvals.

3. Clock In/Clock Out

To start tracking their work hours, users can easily clock in at the beginning of their tasks and clock out when they conclude.

This can be done through the web interface or mobile applications, offering flexibility for remote and on-the-go professionals.

4. Project Allocation

CPAs often work on multiple projects simultaneously.

Buddy Punch allows users to allocate time to specific projects or clients, ensuring accurate tracking and reporting for project management purposes.

5. Breaks and Lunch Tracking

The software includes features for tracking breaks and lunch periods.

Users can log these intervals, providing a comprehensive overview of their workday and compliance with labor regulations.

6. Real-Time Monitoring

Supervisors, administrators, managers, or team leads can monitor time entries in real-time through the administrative dashboard.

This enables efficient oversight and timely intervention if needed.

7. Reports and Analytics

Buddy Punch generates detailed reports and analytics based on time entries.

CPAs and managers can access these reports to analyze productivity, allocate resources effectively, and prepare accurate client invoices.

Buddy Punch Offers Many Useful Features For Accounting Firms

This is just the beginning!

Buddy Punch is packed with a wide range of highly useful features for accounting firms.

If you want to track employee hours and monitor team progress, you need Buddy Punch in your corner.

Our platform also comes with the following features:

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 925 reviews on Capterra.

Buddy Punch reviews on Capterra: 4.8 out of 5 stars with 925 reviews

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“Buddy Punch has been a super-efficient business solution for our office. It is very user-friendly. The integration with QuickBooks has streamlined our payroll which has been a huge plus. Most importantly to me as the administrator who’s been responsible for the complete setup and training of all staff – the Buddy Punch customer service team has been absolutely outstanding!”
Click here to read the full review.

“The ability to control what employees are able to do like adding time that was forgotten some employees require an approval so I am able to confirm they’re where bouts prior to approval. It’s very easy for me to go in and add or fix employees’ time. I also like that I can turn the GPS tracker on and off. I like the ability to track where employees are Because prior to this app we had an employee who was being dishonest about where they were and it cost us money when it came to billing customers.”
Click here to read the full review.

“It has a very simple interface, easy to punch in and out as well as check timecards. I think both the desktop version and the smartphone version were well-designed. It doesn’t try to do too much and make things complicated, since the main purpose is just to clock in and out, and it efficiently allows the user to do exactly that.”
Click here to read the full review.

“Best solution to time tracking for our hourly employees, and it keeps me updated when someone forgets to clock out. Also, it allows my employees to make changes if needed, which I can review and approve.”
Click here to read the full review.

Try Buddy Punch for Free

Ready to start a free trial?

No credit card required, all features included.

Get a free trial!

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14-day free trial (no credit card needed). You can also book a one-on-one demo or view a pre-recorded demo video.

2. OnTheClock

No matter where your accountants are, they can punch in using OnTheClock.

This is because OnTheClock is compatible with both mobile and tablet devices.

Employees have the freedom and flexibility to clock in and out regardless of where they are located.

You can even use the solution’s fingerprint biometric technology to make sure employees are clocking in.

OnTheClock offers various features, some of which include:

It’s a great employee time tracking software for PC (Windows) and Mac, and it also works with mobile and tablet devices.

As of the writing date, OnTheClock has 4.7 out of 5 stars and 539 reviews on Capterra.

“What I like most about this software, is the dashboard on a laptop or computer and the mobile app is very easy to use. Payroll is 100% easier to manage with this app.”
Click here to read the full review.

3. DeskTime

DeskTime takes the pressure out of time tracking and gives team leaders all the information they need in a simple, straightforward dashboard.

When you have access to real-time data, this enables team leaders to make informed decisions.

Alongside time tracking, DeskTime comes with several other useful features, including the automation of team shift scheduling.

At the time of writing, DeskTime has a total of 520 reviews on Capterra, with an average of 4.5 out of 5 stars.

DeskTime offers various features, some of which include:

“I’ve been using DeskTime since I was in university more than four years ago. It’s been such a great help seeing where my computer time is going. It allows me to gain perspective and set priorities for my own personal goals. Knowing the amount of procrastination or time wasters I partake in helps me make better decisions with my life.”
Click here to read the full review.

4. TimeCamp

As a one-click time tracking application, TimeCamp seamlessly integrates into your existing workflows and gives you the tools you need to monitor employee working hours.

The one-click solution does not take any time out of your team’s day – and yet it provides you with a wealth of useful data in real-time.

TimeCamp is a major win for busy teams lacking employee oversight.

At the time of writing, TimeCamp has a total of 595 reviews on Capterra, with an average of 4.7 out of 5 stars.

TimeCamp offers various features, some of which include:

“I’ve been using TimeCamp as an extension to Trello and it’s made life so much easier. I can track time on a project at the click of a button and stop that timer in the very same way.”
Click here to read the full review.

5. When I Work

When I Work centralizes key elements of your time tracking and employee management efforts.

With everything in one location, you can carefully monitor and track employee performance.
No matter where your accountants are located, When I Work allows team members to turn any device into a time clock – which team leaders can use to track attendance, breaks, and time off.

At the time of writing, When I Work has a total of 1,060 reviews on Capterra, with an average of 4.5 out of 5 stars.

When I Work offers various features, some of which include:

“When I Work has really been great. Gone are the days of me trying to create weekly and monthly calendars and juggle handwritten requests for sick and vacation time. Staff can request through When I Work and I can easily update our schedule. I’ve saved hours and hours a month being able to utilize the templates as well.”
Click here to read the full review.

6. TimeDoctor

TimeDoctor is a time tracking and productivity management software designed for businesses and remote teams.

It helps monitor work hours, track time spent on tasks, and improve overall productivity.

Key Features,

At the time of writing, Timedoctor has a total of 521 reviews on Capterra, with an average of 4.5 out of 5 stars.

“We at Fullstop360 are totally satisfied with the overall performance of Time Doctor. It is good for time-tracking, task-management, timesheets, poor time use, web & app usage, attendance, and payroll etc.”
Click here to read the full review.

7. AccountSight

AccountSight is a cloud-based time tracking and invoicing software designed for businesses, particularly those in professional services.

It streamlines project management, time tracking, and billing processes.

Its user-friendly interface and automation features enhance efficiency.

Key Features,

At the time of writing, AccountSight has a total of 48 reviews on Capterra, with an average of 5 out of 5 stars.

“Accuracy: all the hours are tracked. Reporting: know resources allocation and project profitability Productivity: really little time spent for great benefits!”
Click here to read the full review.

8. TaxDome

TaxDome is a cloud-based practice management solution designed for tax professionals and accountants.

It streamlines client communication, document management, and workflow automation, offering a centralized platform for tax-related tasks.

Key Features,

At the time of writing, TaxDome has a total of 3,033 reviews on Capterra, with an average of 4.8 out of 5 stars.

“It is a good product for managing tasks and integrating with Drake software, but they raise the price to $800 for each user if you buy only one year. It has so many bugs that I cannot count them. You have a new one almost every week, and they do not fix it quickly.”
Click here to read the full review.

9. Replicon

Replicon is a cloud-based time tracking and workforce management platform.

It offers businesses solutions for time and attendance tracking, project costing, and workforce management.

Key Features,

At the time of writing, Replicon has a total of 520 reviews on Capterra, with an average of 4.5 out of 5 stars.

“Very positive, and substantial savings over similar products that are designed and marketed specifically to the education market.”
Click here to read the full review.

10. Harvest

Harvest is a popular time tracking software that helps businesses monitor and manage their team’s working hours efficiently.

It offers a range of features to streamline time tracking, project management, and invoicing.

Harvest’s 10 Key Features,

At the time of writing, Harvest has a total of 580 reviews on Capterra, with an average of 4.6 out of 5 stars.

“It eliminates the complexity and difficulty of keeping track of time and is very easy to use. We can see how much time is being spent on which projects and for which clients.”
Click here to read the full review.

What Features Should Be Considered When Selecting The Best Time Clock Software for CPA Time Tracking? Buying Guide

Selecting the best time clock software for CPA time tracking requires careful consideration of features that cater to the unique needs of Certified Public Accountants (CPAs) and accounting professionals.

features to consider time tracking software

Here’s a comprehensive buying guide outlining key features to consider.

1. User-Friendly Interface

Look for software that minimizes complexity in clocking in/out and project allocation.

2. Project and Client Tracking

The software should allow CPAs to allocate time to specific projects and clients, enabling accurate time tracking and project management.

3. Integration with Accounting Software

Seamless integration with popular accounting software (e.g., QuickBooks, ADP) ensures a smooth workflow, reducing the need for manual data entry and minimizing errors.

4. Flexible Time Entry Options

Consider software that provides flexibility in time entry options, including manual entry, timer-based tracking, and the ability to enter time retroactively.

This accommodates various work styles and preferences.

5. Comprehensive Reporting and Analytics

Robust reporting features provide insights into work hours, project progress, and overall team productivity.

Customizable reports allow CPAs to analyze data based on specific criteria.

6. Mobile Accessibility

A mobile-friendly application ensures that CPAs can track time, view reports, and manage tasks on the go.

This is especially important for professionals who work remotely or travel frequently.

7. User Authentication and Security

Ensure the software offers robust user authentication features to maintain data integrity.

Security measures like encrypted data transmission and secure login methods are crucial for protecting sensitive information.

Benefits of Time Tracking Tools for Accountants and Accounting Firms

Time tracking tools offer numerous benefits for accountants and accounting firms, enhancing efficiency, accuracy, and overall productivity.

1. Project Management

For accounting firms handling multiple clients and projects simultaneously, time tracking tools provide an effective way to manage workloads.

These tools allow accountants to allocate time to specific projects, monitor progress, and ensure that deadlines are met efficiently.

2. Resource Allocation

Understanding how time is distributed across various tasks helps in resource allocation.

Accountants can identify bottlenecks, allocate staff resources effectively, and streamline workflows.

This ensures that each team member is contributing optimally to the firm’s overall productivity.

3. Client Transparency

Time tracking tools enhance transparency with clients by providing detailed insights into the work performed.

Clients can receive reports detailing the time spent on their accounts, promoting trust and demonstrating the value of the services provided by the accounting firm.

4. Improved Productivity

By tracking time, accountants can identify patterns and trends in their work habits.

Enhanced Productivity

This insight enables them to optimize their workflow, eliminate time-wasting activities, and enhance overall productivity.

It’s an invaluable tool for continuous improvement within the firm.

5. Compliance and Documentation

Many accounting tasks require documentation for compliance purposes.

Time tracking tools simplify the documentation process by automatically recording the time spent on each task.

This documentation not only aids in compliance but also serves as a valuable reference for audits and reviews.

6. Client Prioritization

With insights from time tracking, accountants can prioritize clients based on the time and resources each account demands.

This helps in focusing attention on high-priority clients and ensures that critical tasks are addressed promptly.

7. Employee Performance

For firms with multiple employees, time tracking tools provide a means to evaluate individual and team performance.

It allows managers to assess workload distribution, identify top performers, and address any challenges or inefficiencies.

Ready to give Buddy Punch a try?

For free trial, no credit card required.

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Why Should Accountants and CPAs Track Their Time?

Accountants and CPAs, especially those dealing with free time, can significantly benefit from incorporating time tracking tools into their workflows.

Whether on Android, iOS, or desktop apps, these tools offer efficient solutions for accurate time monitoring.

With paid plans available, professionals can access advanced features such as in-depth project tracking, ensuring precise client information, and real-time updates on project status.

Utilizing these tools, whether on iOS or Android, allows seamless integration with communication platforms like Slack and eliminates the need for cumbersome spreadsheets.

Explore various pricing plans to find the one that suits your needs, helping you track projects like a pro.

Accountant Timesheet Software Vs. Accounting Software

Feature	Accountant Timesheet Software	Accounting Software
Primary Functionality	Focuses on time tracking, project allocation, and billable hours.	Comprehensive accounting functions, including bookkeeping, financial reporting, and tax management.
Time Tracking	Emphasis on precise time entry, project-based tracking, and reporting.	May have basic time tracking features, but not as specialized or detailed as dedicated timesheet software.
Project Management	Typically includes project management features for task allocation and progress tracking.	May offer project-related capabilities, but not as specialized or robust as timesheet software.
Invoicing	Often includes features for creating client invoices based on tracked time and expenses.	Comprehensive invoicing capabilities, handling various billing methods and integrating with accounting functions.
Expense Tracking	Includes expense tracking for associating costs with specific projects or clients.	May have expense tracking features but not as tailored to project-specific expenses as timesheet software.
Integration with Accounting Software	Can integrate with accounting software for seamless data transfer.	Integral part of accounting software, eliminating the need for separate integration.
Financial Reporting	Limited financial reporting, mainly focused on time-related analytics.	Robust financial reporting features, offering comprehensive insights into the overall financial health of the business.
User Authentication & Security	Ensures secure user access and data integrity, especially for time-related records.	Maintains high-level security for financial data, including user authentication, encryption, and compliance with industry standards.
Customization Options	Offers customization for project codes, hourly rates, and other time-related parameters.	Extensive customization options for various accounting parameters, chart of accounts, and financial reporting structures.
Ease of Use	User-friendly interface, with a focus on simplicity in time entry and tracking.	Interfaces designed for accounting professionals, potentially more complex due to the breadth of accounting functionalities.
Cost Management	Helps in managing costs associated with projects through accurate time and expense tracking.	Comprehensive cost management, covering overall business expenses, budgets, and financial planning.
Regulatory Compliance	Supports compliance with labor laws and project-related regulations.	Integral part of regulatory compliance, addressing broader financial and tax regulations specific to the accounting profession.

Why Time Tracking Software for Accounting Firms is Necessary?

Time tracking software is intuitive and essential for accounting firms to enhance efficiency, accuracy, and client satisfaction.

In accounting, where billable hours directly impact revenue, precise time monitoring is crucial.

Such software, available on both desktop and mobile devices, automates the time entry process, reducing manual errors and ensuring transparent billing.

It facilitates project management by allocating time to specific tasks, aiding in resource optimization for small businesses.

The software supports various currencies and offers powerful reporting features, empowering CPA firms to analyze employee productivity and project progress.

With onboarding features and a free plan option, this software is an enterprise solution for accounting professionals.

Moreover, it supports online payments and is compatible with popular project management tools like Asana and Clockify, making it a versatile and indispensable asset for accounting firms.

Use Cases of Time Management Software for Accountants

Use Case	Description
Time Tracking for Client Billing	Accurately record billable hours spent on client tasks, facilitating transparent and precise client invoicing.
Project Management	Allocate and monitor time for different projects, enhancing project efficiency, resource allocation, and deadlines.
Compliance with Labor Laws	Maintain accurate records of working hours to ensure compliance with labor laws and industry regulations.
Remote Work Monitoring	Facilitate time tracking for accountants working remotely, ensuring accountability and productivity.
Task-Based Time Allocation	Allocate time to specific tasks within a project, allowing for detailed analysis of project costs and timelines.
Expense Tracking and Reimbursement	Track expenses associated with client projects, streamlining reimbursement processes and ensuring accurate invoicing.
Real-Time Monitoring and Reporting	Monitor time entries in real-time, enabling supervisors to make informed decisions and generate comprehensive reports.
Integration with Accounting Software	Seamlessly integrates time tracking data with accounting software for efficient invoicing, financial reporting, and analysis.
Client Communication and Transparency	Enhance client communication by providing transparent reports on time spent, fostering trust and client satisfaction.
Optimizing Resource Allocation	Analyze time data to optimize resource allocation, ensuring that the right personnel are assigned to the right tasks.

Try Buddy Punch for Free

Ready to start a free trial?

No credit card required, all features included.

Get a free trial!

If you feel that Buddy Punch could be the right fit for your business, sign up for a free trial. You can also book a one-on-one demo, or view a pre-recorded demo video.

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Eric Czerwonka

About the author

As a prior multiple-location business owner, Eric knows all about time collection, scheduling, and everything in-between. From best practices, stories, and business experience, he’ll keep you up to date on the latest trends.