What Are Teams Attendance Reports? Best Teams Attendance Report Software | Top 15 Picks

teams Attendance Reports

Are you tired of struggling with attendance issues at your workplace? This article will discuss the top 15 best teams attendance report software options for your small business.

Best Teams Attendance Reports Software | Top 10 Picks 📜
Buddy Punch | Best for Custom ReportsFull Review
Clockify | Best for Manual Time Entry and EditingFull Review
Bitrix24 | Best for Workflow AutomationFull Review
Time Tracker | Best for Project-Based Time TrackingFull Review
Rippling | Best  for Integration with Scheduling SoftwareFull Review
BambooHR | Best for Employee Database ManagementFull Review
7Shifts | Best for  Monitoring Absences and TardinessFull Review
When I Work | Best for Time-off ManagementFull Review
Homebase | Best for Performance AnalyticsFull Review
Jibble | Best for Overtime TrackingFull Review

Team attendance report isn’t just another piece of software; it’s a game-changer for both employers and employees because they:

 Issues tackled by detailed team attendance reports are:

  • Ensuring transparency.
  • Making administrative tasks efficient.
  • Making sure everyone follows the rules about work and company rules.

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What is a Team Attendance Report?
A team attendance report provides detailed insights into the presence and availability of team members within a specified period. It typically includes information such as the hours worked, attendance patterns, and any variation from scheduled hours. 

Why Does Team Attendance Report Matter?

Team Attendance Report

Team attendance reports help keep projects running smoothly and make sure everyone is working efficiently.  

Employers can see who’s available to work in real time, which helps them manage resources and schedules. These reports show workers’ attendance history, encouraging them to be responsible and helping the organization run more smoothly. 

By keeping track of attendance accurately, businesses can pay employees fairly for their time, spot any patterns of people not showing up, and make sure they have the right number of staff on duty. This not only helps everyone get more done but also encourages the team to take responsibility for their work.

What Metrics Should Be Included in Attendance Reports for Teams? Teams Attendance Report Metrics To Consider

Let’s discuss the key team attendance report metrics your report should have.

1. Attendance Rate

A good team attendance report should contain metrics like tracking attendance, as it is important for evaluating team performance and productivity. 

It should also tell us how often team members are at work, which is vital for smooth operations. Good attendance means a committed team, but poor attendance might signal issues like a lack of interest. 

By monitoring who’s there, teams can spot trends, solve problems, and improve attendance, promoting reliability and accountability.

2. Late Arrivals and Early Departures

Keeping track of when people arrive late or leave early helps teams improve punctuality and work efficiency.Identifying those who struggle with time management allows us to offer extra support or training.

Addressing lateness ensures mutual respect for everyone’s time and the timely completion of tasks.Monitoring early departures helps maintain workload balance, ensuring tasks are completed within regular work hours.

That’s why your team attendance report should track late arrivals and early departures.

3. Absence Patterns

The team attendance report should also identify absence patterns

Understanding why employees are absent helps teams support their health and attendance. When they see many sick days or unexpected absences, they can help their team members stay well. 

It also helps them plan the right number of people for work, avoiding confusion. 

Tracking absences over time shows patterns and helps prevent issues, keeping everyone productive.

4. Reason for Absence

Your team attendance report should also document the reason for absences of your employees

When we note why employees aren’t at work, it helps us understand if they’re sick, dealing with personal matters, or focusing on their careers. This lets us offer the right support and tackle any issues, making our workplace more supportive. 

Plus, it helps us identify and solve common problems, improve communication, and boost employee well-being.

Best Teams Attendance Report Software | Top 15 Picks

Following are the best top 15 team attendance report apps you can choose to manage the attendance of your small business employees.

1. Buddy Punch

Buddy Punch is a user-friendly attendance reporting solution used by businesses of all sizes and industries. It makes it easy for employees to track their work hours, whether they’re at the office or working remotely.

Managers appreciate that they can see who’s working in real-time and get detailed reports, which helps them with office tasks.Buddy Punch is easier and more accurate than manual methods and other apps.

It saves time and reduces mistakes by doing things automatically, so it’s the best choice for businesses that want to manage their employees’ attendance efficiently.

1. Custom Reports in One Minute


Easily create personalized attendance reports in just one minute with Buddy Punch. Create your reports to fit your needs effortlessly, giving you the insights you need without the hassle.

2. Excel and PDF Exports

With Buddy Punch, exporting your attendance data to Excel or PDF is a breeze. Share and analyze your reports with ease, making collaboration smoother than ever.

3. Hours Summary

Get a quick overview of total hours worked, absences, and overtime with Buddy Punch’s handy hours summary feature. Simplify your payroll processing and resource planning.

4. Daily Hours Report Includes PTO

PTO Requests

Keep track of paid time off (PTO) usage seamlessly with Buddy Punch’s daily hours report. Stay informed about leave balances and ensure accurate leave management.

5. All In/Out Activity

Monitor all employee movements in real time with Buddy Punch. Identify attendance patterns and address issues quickly for smoother operations.

6. PTO Summary Report

Get a clear picture of your team’s PTO accruals and usage with Buddy Punch’s PTO summary report. Easily manage leave policies and ensure compliance.

7. Employee Detail Report

Access detailed attendance records for individual employees with Buddy Punch’s employee detail report. Evaluate performance and accountability effortlessly.

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 961 reviews on Capterra.

Buddy Punch reviews on Capterra (960)

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize exactly what you need. Employees love using it because it’s so straightforward to use.”

Click here to read the full review

“BuddyPunch has been very helpful and I am glad my organization made the switch from our previous tracker to BuddyPunch. As mentioned earlier, the ease of use of BuddyPunch is what separates it from a lot of competitors.”

Click here to read the full review

“Easy to clock in from anywhere and still manage how much time you’ve worked in a day. Easily tells you when you’ve gone past 8 hrs, and also great for seeing when your team members are clocked in or out.”

Click here to read the full review

Try Buddy Punch for Free

Try Buddy Punch For Free

If you feel that Buddy Punch might be the right time tracking software for your business, sign up for a free trial. You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Clockify

Clockify is a time tracking tool designed to help individuals and teams track their work hours accurately. 

It provides various features for time tracking, project management, and reporting. 

Plus, it can generate reports on team attendance, so you know who’s working when.

Key Features

  1. Time tracking for projects and tasks
  2. Manual time entry and editing
  3. Integration with project management and communication tools
  4. Tracking billable hours for client invoicing
  5. Pomodoro timer for productivity
  6. Mobile app for on-the-go tracking
  7. Idle time detection for accuracy
  8. Customizable reports for analysis
  9. Timesheet approvals for managers
  10. Exporting data to CSV or PDF formats

As of now, Clockify has 4800 reviews and 4.7 out of 5 stars.

“It was free and really easy to sign up. Love that you can use it on the go with the app as well, which has been great during this past year with the pandemic going on.”

Click here for a full review.

3. Bitrix24

Bitrix24 is a tool for managing businesses and teamwork. It helps with communication, project organization, and customer interactions. 

One handy feature is the ability for managers to track team attendance and work hours.

Key Features

  1. Task management
  2. Document sharing and collaboration
  3. Calendar and scheduling
  4. CRM (Customer Relationship Management)
  5. Communication tools (chat, video conferencing, etc.)
  6. Time tracking and timesheets
  7. Project planning and tracking
  8. Workflow automation
  9. Employee directory and profiles
  10. Mobile app for on-the-go access

Currently, it has 830 reviews and 4.2 out of 5 stars.

“Bitrix24 is an outstanding CRM meant for social collaboration and for managing interactions with clients and team members.”

Click here for a full review.

4. Time Tracker

The eBillity time tracker tool is like a digital clock for businesses because it helps managers see how long employees spend on different tasks. 

This makes it easier for managers to understand where time is being used and to plan better.

Key Features

  1. Time logging
  2. Project-based time tracking
  3. Automated timers
  4. Timesheet management
  5. Task categorization
  6. Attendance tracking
  7. Reporting and analytics
  8. Mobile app integration
  9. Integration with other business tools (e.g., calendars, project management software)
  10. Customizable settings and permissions

At the date of writing, it has 3003 reviews and 4.4 out of 5 stars.

“I really like that the software automatically alphabetizes clients and projects. I also like the ease of use and navigation through weeks and days.”

Click here for a full review.

5. Rippling

The Rippling tool helps businesses with HR and IT tasks. It has a feature called team attendance reporting. 

This lets managers keep track of when their team members come to work and manage it well.

Key Features

  1. Automated time tracking
  2. Real-time attendance monitoring
  3. Integration with scheduling software
  4. Customizable attendance policies
  5. Mobile accessibility for employees
  6. Geolocation-based attendance tracking
  7. Leave management and approval workflows
  8. Compliance with labor laws and regulations
  9. Reporting and analytics on attendance data
  10. Seamless integration with payroll systems

As of now, it has 3039 reviews and 4.9 out of 5 stars.

“We have only been using Rippling for about a month but so far we are very impressed. Our implementation manager was so excellent – answered all our questions quickly and clearly.”

Click here for a full review.

6. BambooHR

BambooHR is an online tool that helps businesses handle HR tasks smoothly. 

It helps manage employee info, time off, and performance reviews.

Key Features

  1. Employee Database Management
  2. Time Off Tracking
  3. Applicant Tracking System (ATS)
  4. Onboarding
  5. Performance Management
  6. Reporting and Analytics
  7. Mobile App
  8. Customizable Workflows
  9. Integrations with other HR tools and systems
  10. Employee Self-Service Portal

Currently, it has 2776 reviews and 4.6 out of 5 stars.

‘Overall it’s a great little system and great value for money for a smaller business. The customer service is awesome.”

Click here for a full review.

7. 7Shifts

7Shifts are made for restaurants to help with managing their staff. 

It makes it easier for managers to create schedules for employees, talk with them, and keep track of labor costs.

Key Features

  1. Employee attendance records
  2. Shift start and end times
  3. Break durations
  4. Overtime hours
  5. Total hours worked
  6. Absences and tardiness
  7. Labor costs associated with each shift
  8. Historical attendance data
  9. Comparison of scheduled vs. actual hours worked
  10. Customizable reporting options for specific time periods or employee groups

As of now, it has 1164 reviews and 4.7 out of 5 stars.

“The product was easy to use and it was accessible for myself or the employees at any time. It was also super easy to add employees into it.”

Click here for a full review.

8. When I Work

When I Work is a widely used tool for managing work schedules and tracking when employees are present. 

It helps managers see when staff are present or absent so they can plan shifts better.

Key Features

  1. Scheduling
  2. Shift swapping
  3. Time tracking
  4. Availability management
  5. Mobile app
  6. Communication tools
  7. Time-off management
  8. Labor cost forecasting
  9. Compliance tracking
  10. Integration with payroll systems

Currently, it has 1078 reviews and 4.5 out of 5 stars.

“When I Work allows me to keep track of my work schedule seamlessly. I have recommended it to a few of my friends who are not the greatest with time management.”

Click here for a full review.

9. Homebase

Homebase is like a helper for small businesses. It helps make schedules, track time, and handle teams.

One neat thing it does is it creates detailed reports about when team members are at work.

These reports show when employees are working and how the team is doing overall.

Key Features

  1. Scheduling capabilities
  2. Time tracking functionality
  3. Shift swapping and trading
  4. Labor cost forecasting
  5. Employee communication tools
  6. Compliance management
  7. Performance analytics
  8. Mobile accessibility
  9. Integration with payroll systems
  10. Employee self-service options

As of now, Homebase has 1000 reviews and 4.6 out of 5 stars.

“I love the scheduling and time and attendance features. I like the flexibility and the abilities of my team to control their own schedule and time off.”

Click here for a full review.

10. Jibble

Jibble is a tool that helps teams keep track of when their members are working.

It makes it easy to manage attendance and creates detailed reports about it.

Key Features

  1. Time tracking
  2. Clock-in/out functionality
  3. Geolocation tracking
  4. Facial recognition
  5. Leave management
  6. Shift scheduling
  7. Overtime tracking
  8. Customizable reporting
  9. Integration with other tools and systems
  10. Mobile accessibility

At the writing date, it has 835 reviews and 4.9 out of 5 stars.

“Great, easy to use software that you can modify to suit your business. Facial recognition is really good and very easy.”

Click here for a full review.

11. Connecteam

Connecteam makes it easier for teams to communicate, schedule, and manage tasks. 

It also helps track when employees are working and their shifts and creates reports for paying them and following work rules.

Key Features

  1. Mobile-first interface
  2. Employee time tracking
  3. Shift scheduling
  4. Task management
  5. Communication tools (chat, announcements, etc.)
  6. Training and onboarding modules
  7. Customizable forms and checklists
  8. GPS-based location tracking
  9. Integration with third-party software (e.g., payroll systems)
  10. Analytics and reporting tools

Currently, it has 326 reviews and 4.8 out of 5 stars.

“Their products & services are superb. The Connecteam platform has been a perfect addition to our small business that is headed for rapid growth.”

Click here for a full review.

12. Insightful

Insightful makes it easy for teams to track who’s present and report it. 

Its tools make managing attendance smoother and save time on reporting.

Key Features

  1. Automated Attendance Tracking
  2. Real-Time Attendance Monitoring
  3. Customizable Attendance Reports
  4. Absence Management
  5. Geolocation Tracking
  6. Integration with HR Systems
  7. Time-Off Requests and Approvals
  8. Overtime Tracking
  9. Shift Scheduling
  10. Compliance Reporting

As of now, Insightful has 96 reviews and 4.7 out of 5 stars.

“I love how Insightful accurately measures productivity based on how I want it to measure it. It’s easy to use and its daily report is awesome.”

Click here for a full review.

13. Replicon

Replicon is a tool that helps businesses keep track of when employees work and if they show up on time. 

It also has features that help businesses understand how their teams manage time and create reports about who is at work and when.

Key Features

  1. Time tracking
  2. Attendance management
  3. Leave management
  4. Scheduling
  5. Project costing
  6. Billing and invoicing
  7. Mobile access
  8. Compliance tracking
  9. Reporting and analytics
  10. Integration with other business systems

Currently, it has 523 reviews and 4.5 out of 5 stars.

“Excellent and I highly recommend this product for any professional services organization.”

Click here for a full review.

14. ADP Workforce

ADP Workforce helps businesses manage their employees better. 

It handles payroll, tracking when people are at work, managing benefits, and more.

A big part of this is giving managers detailed reports on who is present on time and who is not.

Key Features

  1. Time and attendance tracking
  2. Automated scheduling
  3. Mobile accessibility
  4. Integration with biometric devices
  5. Leave management
  6. Overtime tracking
  7. Real-time reporting
  8. Compliance with labor laws and regulations
  9. Customizable dashboard
  10. Self-service capabilities for employees

At the writing date, It has 4.4 out of 5 stars and 6417 reviews on Capterra.

The UI was nice and clean when signing up and logging in. The menu flows were nice and easy to navigate on the first log in.”

Click here for a full review.

15. ClockShark

ClockShark assists businesses with workers who move around by helping them record when their employees start and finish work.

It’s similar to a digital clock that also helps plan work times and create documents for paying employees.

Key Features

  1. Time tracking
  2. Employee scheduling
  3. GPS tracking
  4. Job and project management
  5. Overtime tracking
  6. Geofencing
  7. Mobile app
  8. Payroll integration
  9. Customizable reports
  10. Compliance management

As of now, ClockShark has 1892 reviews and 4.8 out of 5 stars.

“We are very pleased with this product. It is a lot better than the T-Sheets we had before and the cost is about the same.”

Click here for a full review.

How Can You Improve Team Morale Through Attendance Reports?

Team Morale

Attendance reports can boost team spirit by acknowledging when team members are present on time. This makes employees feel appreciated and eager to work. 

Managers can use these reports to praise good attendance and deal with problems openly, creating a friendly workplace. 

Giving feedback based on attendance helps employees learn and improve, and sharing what’s been learned makes everyone feel responsible and involved, which keeps them interested in their work.

Benefits of Team Attendance Reports

AccountabilityPromotes accountability by documenting employee work hours, encouraging punctuality, and promoting a sense of responsibility.
Performance EvaluationHelps evaluate individual and team performance by tracking attendance patterns.
Identify IssuesHighlights repetitive absenteeism or tardiness, enabling managers to address basic issues and prevent them from impacting team morale.
Attendance Accuracy in the FutureContinuous monitoring and feedback improve attendance accuracy over time.
Productivity InsightsProvides valuable insights into workforce efficiency by analyzing attendance alongside productivity metrics.
Employees RecognitionPromotes a positive work culture and motivates employees through recognition of exemplary attendance.
Communication Between Team and ManagersPromote open communication about attendance expectations and performance standards.
ForecastingPredict staffing needs and allocate resources effectively by analyzing historical attendance data.
Legal ProtectionProvides legal protection for employers in disputes or legal claims, ensuring compliance with labor laws.

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What Info Does the Team’s Attendance Report Show?

– Scheduled Work Hours
– Actual Check-in and Check-out Times
– Attendance Status (Present, Absent, Late)
– Deviations from Expected Schedule
– Instances of Early Arrivals or Departures
– Breaks Taken
– Violations of Attendance Policies
– Trends in Attendance
– Insights for Addressing Attendance Issues
– Optimization of Staffing Levels
– Promotion of Accountability
– Enhancement of Operational Efficiency
– Creation of a Productive Work Environment

How Frequently Are Team Attendance Reports Generated?

Team attendance reports are typically made regularly; how often they’re made depends on the organization’s needs.

In small businesses, reports might happen once a week or every two weeks, while others prefer getting updates every day to keep track in real-time.

Attendance tracking tools often let businesses change how often they get reports so they can adjust them as needed. Having regular reports helps keep things clear, find problems early, and make smart choices for managing the workforce better.

Best Practice to Create Attendance Report for Teams

Attendance Report

Here is the complete guide to creating an attendance report for teams.

1. Invest in Automated Attendance Tracking Software

Using software to track attendance like Buddy Punch can help by reducing mistakes and saving time. 

Look for software that automatically tracks time, provides instant reports, and can be used on mobile devices. These tools help small businesses track better when their employees are working, improve accuracy, and handle resources more efficiently.

2. Define Clear Attendance Policies

Set Clear Attendance Rules: Make it clear how to sign in and out, let people know what to say if they’re not coming, and how to ask for time off.

Explain the Consequences and Benefits: Tell everyone what happens if they don’t follow these rules and why it’s good to follow them.

Build a Responsible and Punctual Culture: This helps everyone understand they must be on time and responsible for showing up when they should. It keeps everyone on track and responsible for their attendance.

3. Regularly Review and Analyze Data

Regularly reviewing attendance data helps businesses spot trends, tackle issues quickly, and make smart choices. 

Regularly checking attendance records helps find out if people are consistently late or missing work. This information can then be used to plan specific actions like training or support to improve attendance and productivity.

4. Incorporate Team Feedback

Encourage your team to share their thoughts on keeping track of who’s present. 

Hear what they say and consider their ideas to improve the system. This helps everyone feel responsible and involved, resulting in improved ways to manage attendance that suit the team.

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How can I generate Meeting Attendance Reports in Microsoft Teams?

To generate Meeting Attendance Reports in Microsoft Teams, follow these steps:

1. Join the meeting in Teams and navigate to the meeting chat.
2. Click on the ellipsis (…) and select “Show meeting details.”
3. In the meeting details, go to the Attendance tab.
4. Click on “Download attendance report” to get the CSV file.
5. This CSV file will contain data such as join time, meeting organizers, and invitees.

What are the steps to create Meeting Attendance Reports in MS Teams?

To create Meeting Attendance Reports in MS Teams, follow these steps:

Join the meeting in Teams, including webinars, breakout rooms, and channel meetings, and navigate to the meeting chat. 

Click on the ellipsis (…) and select “Show meeting details.” 

In the meeting details, available for co-organizers as well, go to the Attendance tab. 

Click on “Download attendance report” to get the CSV file with join time, meeting organizers, and invitees. This file will be saved to your downloads folder, providing an engagement report for your LinkedIn network.

How do I access Meeting Attendance Reports for Teams meetings?

To access Meeting Attendance Reports for Teams meetings, including live events, follow these steps:

1. Join the meeting in Microsoft Teams by accepting the meeting invite.
2. Once in the meeting, navigate to the meeting chat.
3. Click on the ellipsis (…) and select “Show meeting details.”
4. In the meeting details, available under meeting options, go to the “Attendance” tab.
5. Click on “Download attendance report” to obtain the report in CSV format. You can also access meeting duration, start time, and participant information from the participants pane. If you prefer, you can also use PowerShell or the search function to find the attendance report.

Can I track attendance for Live Events in Microsoft Teams?

Yes, you can track attendance for Live Events in Microsoft Teams. Organizers can access attendance reports after the Live Event has concluded. To access the attendance report:

1. Go to the Live Event details in Teams from the Teams calendar.
2. Click on “Event report” to view attendance data, including who attended, joined, and left the event.

Microsoft Teams offers this attendance tracking feature across all platforms, including Android, iOS, and Mac. 

Additionally, you can integrate attendance tracking with HR management and payroll software, such as QuickBooks Time, using management tools and templates, making it easy to manage attendance and track features seamlessly.

What is the process to view attendance data for Teams meetings?

To view attendance data for Teams meetings, including town halls and other events, follow these steps:

1. Join the meeting in Microsoft Teams.
2. Once in the meeting, navigate to the meeting chat.
3. Click on the ellipsis (…) and select “Show meeting details.”
4. In the meeting details, available in the Teams admin center, go to the “Attendance” tab.
5. Click on “Download attendance report” to obtain the report in CSV format. This report includes timestamps, allowing you to track when participants joined and left the meeting.

Is it possible to analyze meeting attendance using Power BI in Microsoft Teams?

Yes, it is possible to analyze meeting attendance using Power BI in Microsoft Teams. By integrating Power BI with Teams, including Windows, you can create custom attendance reports and analyze meeting data to gain insights into attendance trends, participant engagement, and more. 

You can analyze meeting details such as join and leave time, meeting controls, and participant activity using Power BI’s analytical capabilities.

How can I use the Time Clock feature to monitor attendance in Teams meetings?

To use the Time Clock feature to monitor attendance in Teams meetings, including a Teams meeting organized by a meeting organizer, follow these steps:

1. Start or join the meeting in Microsoft Teams.
2. Once the meeting has started, click on the “More options” (three dots) button in the meeting controls.
3. Select “Time Clock” from the menu.
4. The Time Clock feature will appear, allowing participants, including Copilot, to clock in when they join the meeting and clock out when they leave.
5. After the meeting, you can view the attendance data, including the duration each participant was present, in the attendance tab of the meeting details.

What are the benefits of using Meeting Attendance Reports in Microsoft Teams?

Using Meeting Attendance Reports in Microsoft Teams offers several benefits:

1. Track Attendance: Easily monitor who attended, joined, and left the meeting, using meeting options available in MS Teams and Outlook.

2. Insightful Data: Access detailed attendance data, including join and leave times, in the participants pane.

3. Attendance Trends: Identify attendance trends over time for better planning and scheduling.

4. Participant Engagement: Analyze participant engagement and identify meeting contributors.

5. Integration with Power BI: Integrate attendance data with Power BI for in-depth analysis and reporting.

6. Compliance and Accountability: Maintain compliance and ensure accountability by tracking meeting attendance.

7. Efficient HR Management: Streamline HR management by automating attendance tracking and reporting.

8. Enhanced Productivity: Use attendance reports to optimize meeting efficiency and productivity.

Are there any best practices for generating attendance reports in Teams meetings?

To generate attendance reports in Teams meetings efficiently, consider the following best practices:

1. Turn on the Attendance Feature: Ensure that the meeting organizer turns on the Attendance feature before the meeting starts.

2. Start and End Meetings Promptly: Prompt participants to join on time and end the meeting promptly to accurately track attendance.

3. Download Attendance Reports: After the meeting, download the attendance report from the meeting details to access detailed attendance data.

4. Use Attendance Tracker: Utilize the Teams meeting attendance report as an attendance tracker for better workspace management.

How can Meeting Attendance Reports improve team productivity in Microsoft Teams?

Meeting Attendance Reports in Microsoft Teams enable teams to track attendance, download attendance lists, and analyze meeting data efficiently. By utilizing these reports, teams can:

1. Ensure that the right number of users are attending meetings.
2. Receive notifications about meeting start and end times.
3. Download meeting attendance reports for workspace management.
4. Track participant engagement and optimize meeting productivity.
5. Improve accountability and streamline HR management processes.

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