HR and Payroll Management Solutions | Top 10 Picks

HR and Payroll Management Solutions

Manually managing payrolls and HR is old-fashioned. An easy way to go for is to use an automatic, and fully integrated HR and payroll management solution.

Here are the top ten HR and Payroll Management Solutions to manage payroll for your small business:

Best Payroll Management Solutions | Top 10 Picks 📜
Buddy Punch | Best for Payroll ManagementFull Review
QuickBooks | Best for Expense TrackingFull Review
Gusto | Best for Automated PayrollFull Review
Paychex Flex | Best for Bundled Payroll PackagesFull Review
OnPay | Best  for Fast and Precise Payroll ProcessingFull Review
Justworks | Best for Benefits AdministrationFull Review
TriNet | Best for Employee Lifecycle ManagementFull Review
SurePayroll | Best for Free Payroll Tax CalculationsFull Review
Workday | Best for Collaborative PlanningFull Review
Wave Payroll | Best for Enable Direct DepositFull Review

To avoid costly mistakes and legal issues, it’s essential for businesses to understand the rules and responsibilities of handling employee pay. Without knowing these, they could face fines, lawsuits, or harm their reputation

Choosing the right payroll management solution is key to keeping things running smoothly and employees satisfied and happy.

A good payroll service ensures correct and timely pay, follows tax rules, and works well with other employee management systems.

Payroll management means tracking how much employees get paid, including bonuses and deductions. 

Managing payroll involves, 

  • gathering employee information, 
  • figuring out how much they should be paid, 
  • deducting taxes, 
  • and actually sending the money. 

Each step requires careful attention and compliance with the law. 

What is a Payroll Management System Solution?

HR and Payroll Management Solutions

A payroll management system solution automates and streamline managing payroll tasks within an organization.

 It contains various functionalities, including,

  • Payroll calculations,
  • Tax deductions,
  • Payment processing,
  • Reporting. 

This solution reduces mistakes made by hand, makes sure the business follows the law, and makes payroll processing more efficient.

With a payroll management system, businesses can easily manage employee pay, track the hours they work, handle deductions, and create accurate pay slips and reports.

It provides a single platform for HR staff to handle payroll tasks efficiently, saving time and resources while ensuring everything is accurate and legal.

How to Choose a Payroll Management Solution? Buying Guide

Here is a comprehensive overview of how to choose a payroll management solution.

Key CriteriaDetails
Employee Time TrackingTrack employee hours accurately for fair payment.
– Look for tools with automatic start/finish recording, customizable timesheets, and real-time monitoring.
– Consider GPS or fingerprint scans for accuracy and accountability.
Tax Handling– Ensure the payroll system calculates and submits federal, state, and local taxes, as well as Social Security and Medicare.
– Automate filling and submission of tax forms to avoid compliance issues and fines.
Reporting– Select a system that generates various financial reports (pay summaries, tax reports, earnings statements).
– Customizable reports provide insights into employee hours, pay, taxes, and deductions.
Mobile App Accessibility– Choose a system with a user-friendly mobile app for convenience and flexibility.
– Employees can access pay stubs, request time off, and view schedules remotely.
– Managers can approve timesheets, manage payroll, and monitor hours on the go.
Bonus, Expense, and Vacation Pay Management– Look for a system that efficiently handles bonuses, expenses, and vacation pay.
– Ensures accurate calculations and tracking of these payments within the payroll process.
Security– Focus on systems with strong security measures (encryption, verification steps, secure storage).
– Ensure regular data backups and compliance with regulations (GDPR, HIPAA).
Integration Options– Select a system that integrates well with other business tools (accounting software, HR platforms, time trackers).
– Facilitates data sharing, reduces manual entry, and minimizes errors.
– Features to look for: APIs or pre-made connections for smooth setup.

Best Payroll Management Solutions

Following are the best payroll management solutions available in the market nowadays.

1. Buddy Punch

Buddy Punch is a payroll management solution that businesses across various industries and sizes utilize. It simplifies,

Companies can efficiently track employee hours, manage PTO requests, and generate accurate timesheets with Buddy Punch’s automated system.

Compared to manual and other payroll solutions, Buddy Punch offers several advantages.

  1. It helps you get rid of manual data entry, reduce errors and make sure precise payroll calculations are done.
  2. Integrates with other apps, simplifying workflow processes and saving time.
  3. Provides real-time insights and reports, empowering businesses to make informed decisions about workforce management and resource allocation.

1. Integrated With Time Tracker

Collect Employee Timesheets Without Chasing Up

Buddy Punch has an integrated time tracking system, ensuring that employee hours and attendance information smoothly match with payroll management. 

2. Payroll Anytime, Anywhere

Buddy Punch makes it easy to manage payroll from anywhere, anytime. Whether you’re at work or on the go, you can use this online platform to handle paying your employees. 

Robert Fox: Export to Excel for Payroll

Small business owners and managers can make sure employees get paid on time and stay happy, even when they’re not in the office.

3. Automated Requests

Upcoming Request: Request Time Off example

Buddy Punch makes it easier for employees to ask for time off or change their schedules. Instead of telling a manager in person, they can just do it through the system. Then, the manager gets a message to approve it. 

4. Track Other Expenses

Buddy Punch not only handles payroll but also helps businesses track other costs related to employees, like bonuses and refunds. 

By organizing all these expenses in one place, companies can better understand their financial responsibilities. This ensures that reports are accurate and helps companies follow the rules.

5. Detailed Payroll Reports

Buddy Punch generates detailed reports about how much employees get paid and how much the company spends on labor. 

payroll report template

These reports help employers make smart decisions about money and plan for the future. 

They include summaries of pay, tax information, and analyses of extra hours worked. Small businesses can use this information to make paying workers easier and keep costs down.

6. Employee Scheduling

Buddy Punch makes it easy to create and manage work schedules for employees. Managers can set up shifts, see when employees are free to work, and change schedules when necessary. 

This helps make sure there are enough staff on duty, reduces problems with scheduling, and keeps things running smoothly for small businesses.

7. Integration With Third Parties

Buddy Punch easily connects with other HR tools and software, like ADP Workforce accounting systems and benefits platforms. 

How to Paid Your Employees With Buddy Punch – Steps?

To pay your employees using Buddy Punch, follow these steps:

  1. Set Up Your Account: Create an account on Buddy Punch and customize settings according to your payroll needs.
  2. Add Employees: Input employee information into the system, including their hourly rates, salary, or overtime rates.
  3. Track Hours: Employees can clock in and out using the Buddy Punch app or website. Ensure accurate time tracking for each employee.
  4. Approve Timesheets: Review and approve timesheets to confirm hours worked by employees.
  5. Calculate Pay: Buddy Punch automatically calculates employee pay based on recorded hours and rates.
  6. Process Payment: Utilize Buddy Punch to generate pay stubs and process payments using your preferred method.
  7. Monitor Compliance: Stay compliant with labor laws and regulations by utilizing Buddy Punch’s built-in compliance features.

With Buddy Punch, managing payroll becomes efficient and hassle-free, allowing small businesses to focus on growth and success.

Buddy Punch’s Online Reviews

As of the writing date, Buddy Punch has 4.8 out of 5 stars and 976 reviews on Capterra.

Buddy Punch Review 17 May 2024 Capterra

Below, we’ll list just a few reviews that speak to Buddy Punch’s ease of use and great customer support service. (Click here to explore the full list of reviews.)

“We needed a new solution for timekeeping and Buddy Punch came through! Onboarding and integration was so easy. Once I figured out all the setting options, it’s really easy to customize exactly what you need. Employees love using it because it’s so straightforward to use.”

Click here to read full review

“Overall this platform has been a time saver and wonderful addition to our payroll and time management. Staff can clearly see their hours and submit for approval after they review. It allows for accuracy and transparency.”

Click here to read full review

“BuddyPunch has been very helpful and I am glad my organization made the switch from our previous tracker to BuddyPunch. As mentioned earlier, the ease of use of BuddyPunch is what separates it from a lot of competitors.”

Click here to read full review

Try Buddy Punch for Free

Ready to give Buddy Punch a try?

For free trial, no credit card required.

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video.

2. QuickBooks

QuickBooks Global is online accounting software for small businesses. It helps users track expenses, customize invoices, run reports, and manage finances efficiently.

Key Features

  1. Expense tracking
  2. Customizable invoices
  3. Bank account connection
  4. GST & VAT tracking
  5. Inventory management
  6. Receipt organization
  7. Mobile app support
  8. Insights & reports
  9. Multi-currency support
  10. Accountant access

QuickBooks has 6490 reviews and 4.3 stars out of 5 on capterra.

“Ease of use. Everything works the way you would expect it to. Almost everything I wish existed in Quickbooks Desktop exists in Quickbooks Online. It was easy to set up and use, and the UI makes it easy to accurately record financial transactions.”

Click here for a full review.

3. Gusto

Gusto is an online platform for managing payroll and HR tasks. It simplifies paying and managing employees, offering various features.

Key Features

  1. Automated payroll
  2. HR administration
  3. Employee benefits management
  4. Job and applicant tracking
  5. Custom onboarding checklists
  6. Time tracking
  7. Performance management
  8. State tax registration in all 50 states
  9. Health insurance administration
  10. Insights and reporting

As of now, it has 3877 reviews and 4.7 out of 5 stars on capterra.

“I have been using Gusto for a couple of years now and love it. They consistently work on improving and seek guidance from their partners. Like with any software, there are funny little quirks that you get to know. Overall, it is a fantastic platform.”

Click here for a full review.

4. Paychex Flex

Paychex is designed to help businesses manage their payroll, HR, and benefits more efficiently.

Key Features

  1. Bundled payroll packages
  2. Customized solutions
  3. Access to HR experts
  4. Compliance support
  5. Automated tax payments
  6. Time and attendance tracking
  7. 401(k) and retirement planning
  8. Health and benefits administration
  9. Solutions tailored for different business sizes
  10. Dedicated customer support

As of the writing date, Paychex Flex has 4.1 out of 5 stars and 1562 reviews on Capterra.

“We had considered hosting our own payroll; however, with the craziness of COVID and regulations, we are very happy we chose a partner-provided and supported solution. Saves us time chasing new regulations and forms and the dreaded amendments.”

Click here for a full review.

5. OnPay

OnPay is an online payroll service that simplifies business payroll, HR, and benefits management.

Key Features

  1. Fast and precise payroll processing.
  2. Simplified back-office tasks.
  3. Rated 4.8 out of 5 stars.
  4. Industry-specific accuracy.
  5. VIP setup and support.
  6. Transparent pricing.
  7. Expert support available.
  8. Detailed online resources.
  9. Integration with other software.
  10. Easy setup and import of employee information.

As of now, It has 439 reviews and 4.8 out of 5 stars on capterra.

“The best part about Onpay for us, is not only the ease of use, but the ability to set up Onpay so it maps to Quickbooks Online, so we don’t have to make any adjustments later. Also, we are super thankful for Onpay’s support as they are always super friendly and make sure any payroll challenges we have are resolved. Also, we really like that the liabilities are always balanced. We struggled with other software, mainly quickbooks, where there are always odd amounts of payroll liabilities hanging in the account all the time.”

Click here for a full review.

6. Justworks

Justworks is a tool for businesses to manage their HR, payroll, benefits, and compliance needs in one place. It simplifies administrative tasks so businesses can focus on growth. 

Key Features

  1. All-in-one PEO
  2. Global EOR
  3. Flexible Payroll
  4. 24/7 Support
  5. Integrated Time Tracking
  6. Benefits Administration
  7. Multi-state Compliance Support
  8. High-touch Customer Support
  9. Intuitive Platform
  10. Document Management

As of the writing date, Justworks has 4.6 out of 5 stars and 720 reviews on Capterra.

“Overall, Justworks has been one of the BEST decisions I have made in my capacity as COO of this company. My [SENSITIVE CONTENT HIDDEN] loves it, my employees love it, it saves me tons of time, and most gratifying of all, we’ve finally been able to offer affordable, quality health benefits to our team. Justworks is more expensive than some of their competitors, but we all know the old saying: “You get what you pay for.”

Click here for a full review.

7. TriNet

TriNet is a software designed to help manage human resources tasks efficiently.

Key Features

  1. Employee lifecycle management
  2. Time tracking
  3. Leave requests
  4. Payroll processing
  5. Benefits administration
  6. Compliance monitoring
  7. Big-company benefits access
  8. Contractor support
  9. Global workforce integration
  10. Automated HR processes

As of now, it has 41 reviews and 3.8 out of 5 stars on capterra.

“Highly positive. There is some variability when it comes to customer service, some reps are either new or not as good as others, and some TriNet people are outstanding beyond belief.”

Click here for a full review.

8. SurePayroll

SurePayroll is a tool for managing payroll, taxes, HR, and benefits for businesses and household employers.

Key Features

  1. Free unlimited payroll runs
  2. Free direct deposit service
  3. Free payroll tax calculations
  4. Free auto payroll
  5. Federal, state, and local tax filing and deposits
  6. Same-day and next-day payroll options
  7. Accessible on any smart device
  8. Integration with accounting software
  9. U.S.-based support team
  10. Referral rewards program

As of the writing date, SurePayroll has 4.2 out of 5 stars and 287 reviews on Capterra.

“SurePayroll was exactly what our operation was looking for: Ease, Simplicity and Functional. It also helps that we very rarely need any customer service assistance. The online portal is easy to use and pretty straightforward in that even a beginner in the world of Payroll can figure it out and learn it in no time!”

Click here for a full review.

9. Workday

Workday is a platform combining finance and HR functions. It helps businesses make decisions, operate smoothly, and innovate with AI.

Key Features

  1. Collaborative planning
  2. AI for performance enhancement
  3. Real-time insights
  4. Adaptable architecture
  5. Data security
  6. Unified financial and operational data
  7. Skills tracking with machine learning
  8. Full insight into workforce decisions
  9. Single view across finance and HCM
  10. Career advancement opportunities

Currently, Workday has 1354 reviews and 4.5 stars out of 5 on capterra.

“It’s a must try software for matrix organizations. It can solve all the problems but need someone specialist on products. Heavy training is required for advance features.”

Click here for a full review.

10. Wave Payroll

Wave Payroll is a payroll software designed for small businesses. It helps manage payroll processes efficiently.

Key Features

  1. Run payroll in minutes.
  2. Pay employees and contractors.
  3. Handle tax payments and filings.
  4. Enable direct deposit.
  5. Automate payroll journal entries.
  6. Provide self-service pay stubs and tax forms.
  7. Offer workers’ comp management.
  8. Ensure accuracy and compliance.
  9. Integrate with accounting systems.
  10. Provide customer support via chat and email

As of the writing date, Wave Payroll has 4.4 out of 5 stars and 1582 reviews on Capterra.

“My accountant recommended Wave as an upgrade from using Excel to document my income/expenses and it has made my life so much easier, my accounting/bookkeeping takes half the time and my reports are ready in an instant. It has been easy to help me keep track of any expenses I may have missed throughout the year as well.”

Click here for a full review.

Why Should Small Businesses Use Automated Payroll Solutions?

Small businesses should use automated payroll solutions for several compelling reasons.

Time-saving Efficiency: Automated payroll systems make things faster by doing tasks automatically instead of having people manually enter data. This improves the employee experience and reduces the time-consuming nature of traditional payroll processes.

Error Reduction: These systems lower the chance of mistakes because they rely less on people to do the work. This is crucial for ensuring accurate paychecks and employee payroll.

Compliance Assurance: Automated systems help companies better follow tax laws and rules, which reduces their risk of being fined by the IRS. They ensure that wage garnishment, year-end tax reporting, and other regulatory requirements are met.

Scalability: These systems can grow with a company without needing a lot of manual changes, making them suitable for both small and mid-size businesses. This scalability supports the varied business needs of growing companies.

Employee Satisfaction: These systems make employees happier by letting them access their payroll information easily and perform some tasks themselves, like updating their details through an employee self-service portal. This improves the overall employee experience and streamlines processes for the HR department.

Enhanced Productivity: With automatic payroll tasks, businesses can focus more on important work and grow the company. This includes handling new hires, accrual calculations, and other administrative tasks that can be automated.

Integrated Reporting: Automated payroll systems often include tools that combine various payroll data to help managers make better decisions. This is vital for general ledger accuracy and financial planning.

Additionally, automated payroll solutions offer full-service capabilities, meaning they handle everything from processing paychecks to managing workers’ compensation and conducting payroll audits. 

By choosing a reliable payroll company or payroll provider, businesses can ensure comprehensive core HR solutions that address their specific needs, including managing healthcare benefits and other employee-related services.

Automated payroll systems provide complete payroll services, improving efficiency, reducing errors, ensuring compliance, and enhancing the overall employee experience. This allows small and mid-size businesses to meet their payroll and HR needs effectively and focus on growth and productivity.

Frequently Asked Questions (FAQs)

What is the Difference Between HR Software and HR Services?

HR software helps companies manage employee data, process payroll, and track time-off accrual. It includes human capital management (HCM) tools and HRIS (Human Resource Information System) for efficient talent management. 

On the other hand, HR services involve a service provider offering personalized help, including pay period management and in-house support, ensuring peace of mind and accurate payroll.

Can HR Management With Outsourcing?

Yes, companies can manage HR tasks by outsourcing to a global payroll service provider. This brings benefits like automated process payroll, privacy statement compliance, and retention strategies. 

Outsourcing offers personalized service, peace of mind, and effective talent management, while leveraging advanced automation for efficient human capital management.