Best Online Timesheet Software For SMBs | Top 5 Options

Are you looking for the best online timesheet software? Are you an SMB (small to medium-sized business) looking for a cloud-based timesheet app? Look no further.

Here are the top 5 picks for you 👇

Best Online Timesheet Software | Top 5 Picks 📜
Buddy Punch | Best Online Timesheet Software for SMBsRead Full Review
Connecteam | Online Timesheet Software for ProjectsRead Full Review
Clockify | Best Free Online Timesheet Software Read Full Review
Hubstaff | Online Timesheet Software With SchedulingRead Full Review
OnTheClock | Online Timesheet Software For EmployeesRead Full Review

Using online timesheet software is important for managing work time efficiently. It helps both employees and employers track work hours accurately online, reducing errors compared to manual methods.

Here are the top three benefits of using online timesheet software for small and medium-sized businesses (SMBs):

  1. Builds trust between employers and employees by providing transparency.
  2. Saves time by automating administrative tasks, letting employees focus on their main duties.
  3. Offers easy-to-use interfaces and real-time reporting for better management.

Overall, it boosts operational efficiency and profitability for businesses of all sizes.

Try Buddy Punch For Free

What is Online Timesheet Software?

Collect Employee Timesheets Without Chasing Up

Online timesheet software is a digital tool that helps businesses keep track of employee work hours, tasks, and projects. It lets companies record how much time is spent on different activities accurately. 

This helps pay employees, bill clients, and manage projects. 

Employees can use it from anywhere with internet access, either on their computers or phones

The software usually includes features like tracking time automatically, getting approval for timesheets, making reports, and connecting with other business tools

When businesses use this software, they can spend less time on managing timesheets and more time on important tasks, which can help them make more money and grow.

Why is Online Timesheet Software Important for Small Businesses?

Online timesheet software is really important for small businesses because it helps make tracking time easier and makes people more productive.

Here’s why it’s so helpful:

  • It gives everyone in the company a single place to record how much they’ve worked. This means no more paper timesheets and fewer mistakes.
  • Managers can see in real-time what everyone is doing, which helps them manage projects better and use resources wisely.
  • The software automatically keeps track of time, which makes billing clients and paying employees more accurate.
  • It helps managers see how projects are progressing, where resources are being used, and how money is being spent. This lets them fix problems and make smarter decisions.
  • For small businesses, having this kind of control and visibility is really important because it helps them use their resources better and make more money.

In short, online timesheet software makes it easier for small businesses to do their work, grow, and reach their goals by handling time tracking, billing, and payroll tasks automatically.

Features to Look For in Online Timesheet Software

Timesheet illustration

Here is the complete list of features you should look for in an online timesheet software.

1. Time Tracking

2. User Friendly Interface

  • Choose software with a simple design for entering timesheets.
  • Features like drag-and-drop, customizable dashboards, and easy navigation are important.
  • It should look good and work well on different devices.

3. Customize Options

  • Look for software that lets you customize fields, templates, and reports.
  • Make sure you can control who sees what with user permissions.
  • Integration with other tools can make work smoother.

4. Payroll Option

5. Mobile Accessibility

6. Reporting and Analytics

  • Choose software with various ready-made reports and customizable dashboards.
  • Real-time visualization, trend analysis, and forecasting are helpful.
  • It should help track billable hours, project budgets, and spot areas for improvement.

7. API and Integration Support

  • Pick a solution that easily connects with other systems like project management or CRM.
  • Look for pre-made connections and options to customize integrations.
  • APIs help in making custom connections or automating data sharing.

Try Buddy Punch For Free

Best Online Timesheet Software

  1. Buddy Punch
  2. Connecteam
  3. Clockify
  4. Hubstaff  
  5. OnTheClock

1. Buddy Punch

Buddy Punch is a great choice for businesses that want to manage time efficiently. It makes it easy to keep track of how long employees work, with a simple interface that any business can use.

One big plus of Buddy Punch is that it replaces old-fashioned ways of keeping track of time, like paper timesheets or punch cards, with an online system. This switch gets rid of mistakes people might make and makes sure hours are recorded correctly, saving time and reducing paperwork.

Plus, Buddy Punch has extra features. It lets businesses make their own schedules, keep track of paid time off, and handle overtime well. It’s easy to use, even for small businesses that don’t have a lot of tech know-how.

And the pricing is clear and affordable, so it works for businesses as they get bigger.

By taking care of time tracking and scheduling, and following the rules, Buddy Punch lets businesses focus on what they do best and be successful.

How Buddy Punch’s Online Timesheet Software Works?

Let’s talk about how online timesheet software, like Buddy Punch, works in simple terms.

Employee Login: Employees log in to the Buddy Punch system using their own username and password. They can do this using a website or an app on their phone.

Clocking In and Out: After logging in, employees can effortlessly indicate when they start and finish work, take breaks, or switch between different projects.

Manager Dashboard: Managers have a special page to see who’s at work and how many hours everyone has worked. They can also get automatic alerts if someone is late or forgets to clock in or out.

Location Tracking: Buddy Punch can also track where employees are when they clock in or out, making sure they’re in the right place.

Payroll Integration: It works with payroll systems, making it easier to calculate how much each employee should get paid based on their work hours.

1. Time Tracking

Buddy Punch helps employees clock in and out of shifts effortlessly. It keeps track of work hours, breaks, and overtime accurately, so managers can see who’s at work and how productive they are in real-time. 

Type, Time, Device: Punch In and Punch Out

It can be customized to fit each business’s needs, making payroll and project management easier with reliable data.

2. Employee Scheduling

Buddy Punch makes it easy to track time and create schedules for employees. Managers can quickly make schedules, give out tasks, and talk to team members. This makes scheduling smoother and reduces conflicts. 

Employees: Schedule and Approval

Employees can check their schedules online, see shift details, and ask for time off. This helps everyone know what’s going on and who’s responsible.

3. PTO Tracking

Buddy Punch helps track time off for employees. They can ask for time off, check how much leave they have, and see when they used it.

PTO Requests

Managers can say yes or no to time off requests, keep track of how much leave employees have, and make sure there are enough people working.

The system updates leave balances automatically and gives detailed reports on when employees aren’t at work, helping businesses handle time off better.

4. Integration Option

Buddy Punch makes it easy for businesses to connect with common payroll and accounting software. This helps them manage payroll more efficiently by avoiding manual data input.


By linking with platforms like QuickBooks and ADP, businesses can smoothly transfer employee time data to their payroll systems. This ensures that payroll is done accurately and on time.

5. Facial Recognition

One great thing about Buddy Punch is its facial recognition tech. It lets workers clock in and out by scanning their faces, which boosts security and stops buddy punching. Only the right people can use the time system. 

Facial Recognition Punch with Buddy Punch

Plus, it’s a clean and easy way to track time, unlike old-fashioned methods.

6. Reporting and Analytics

Buddy Punch provides powerful tools for businesses to track employee attendance, productivity, and costs. Managers can create personalized reports on hours worked, overtime, time off, and other factors. This data helps in making smart decisions and monitoring performance. 

Detailed analytics help identify trends, fix problems, and improve workforce management.

7. Geofencing 

Buddy Punch uses geofencing to limit where employees can clock in and out. This stops them from doing it outside specific places. It helps stop them from cheating on their hours and makes sure they’re only punching in when they’re actually at work. 


Geofencing also adds extra security and makes it easier for managers to keep track of employees’ time.

8. Buddy Punch Payroll | Payroll Reports on Demand | Payroll Provider Integrations

Buddy Punch makes payroll easier by including all the payroll stuff you need. It helps businesses quickly make payroll reports and send the data to their payroll companies. 

Payroll Reports on Demand

The reports can be changed to fit what each business needs, making it simple to figure out how much to pay employees, what to take out for taxes, and other deductions. 

Buddy Punch works with popular payroll services, making the whole process faster and less likely to have mistakes.

Save time on payroll and enhance accuracy by setting up an integration with:

9. Time Off Tracking

Buddy Punch makes it easy to manage time off.

time off tracking

Employees can ask for time off online, see how much they have left, and get updates on their requests.

Managers can quickly approve time off, keep track of employee absences, and update leave balances.

10. Accruals

Buddy Punch helps businesses keep track of how much time off their employees earn. It does this by automatically figuring out how much time off each person gets based on things like how long they’ve been working there or how many hours they’ve worked. 


This makes sure that everyone gets the right amount of time off, and it’s all calculated accurately.                                                        

See All of Buddy Punch’s Features

So far, we’ve covered just a few of Buddy Punch’s most popular features. Click here to view the complete list, which includes but isn’t limited to:

Online Reviews Highlighting Buddy Punch’s Ease of Use and Great Customer Service

Currently, Buddy Punch has 946 reviews and 4.8 out of 5 stars on Capterra, a popular software review site.

buddy punch reviews capterra march

While you can click here to explore the full list, below, we’ve selected just a few reviews that highlight Buddy Punch’s ease of use and excellent customer service:

“Most folks pick up on it right away. The system is intuitive and those who do have difficulty only need a quick tutorial and they are good to go.”

Click here to read the full review.

“The area I am most impressed with is with their support — they respond quickly, accurately and offer real solutions.”

Click here to read the full review.

“Minimal training for end users (employees or managers). The back end (admin) features are just as simple and intuitive. We wanted a product that was simple to use, cost friendly and allowed us to customize — all of these areas were met. Very impressed!”

Click here to read the full review.

“The team is responsive, and eager to assist. Any questions we’ve had, whether using the free trial, or after we signed up as a customer, have been answered quickly”.

Click here to read the full review.

“We signed up for the trial period, and our employees were impressed immediately. They were able to start… immediately with zero training or assistance, which was a priority for us. The system is also very easy to use from an administrator end.”

Click here to read the full review.

“Their team is knowledgeable about my organization and the way that we use the platform — I have received many helpful suggestions to how we can best leverage the Buddy Punch platform in our sometimes complicated organizational structure. We have had very few issues, but have always received immediate resolutions when anything has come up.”

Click here to read the full review.

“The software is straightforward and well-run, and was easily understood by our team of 55+ non-technical staff of all ages.”

Click here to read the full review.

Learn More About Buddy Punch and Start a Free Trial

Ready to start a free trial?

No credit card required, all features included.

If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Connecteam

Connecteam is a versatile workforce management mobile solution designed to streamline business operations with mobile teams.

It offers a range of features made to enhance productivity and efficiency. 

Key Features

  1. Scheduling
  2. Time tracking
  3. Task management
  4. Reporting
  5. Communication tools
  6. GPS tracking
  7. Employee engagement features
  8. Integrations with other business tools
  9. Customizable forms and workflows
  10. Compliance and regulatory tools

It’s one of the best online timesheet software. As of now, Connecteam has 325 reviews and 4.8 out of 5 stars on Capterra.

“I have several old-school folks on my team. I tend to get a lot of push back when I introduce a new form of technology. We don’t have a central meeting location therefore I can’t have one time clock for everyone to punch. This app works great.”

Click here to read the full review. 

3. Clockify

Clockify is a free time tracking app for teams, enabling you to monitor your time spent on projects and analyze productivity.

It provides a variety of features aimed at simplifying time tracking and project management.

Key features

  1. Timekeeping tools for accurate tracking.
  2. Reporting capabilities for analyzing time data.
  3. Project management functionalities.
  4. Scheduling options for better organization.
  5. Timesheet approval processes.
  6. Integration with other business tools.
  7. Customizable user interfaces.
  8. Mobile app for on-the-go tracking.
  9. Billable hours tracking for client billing.
  10. Flexible pricing plans to suit different needs.

It’s a great online timesheet app. Clockify has 4785 reviews and 4.7 out of 5 stars on Capterra.

“We can easily log in, the software always tracks what kind of task we spend time on. We can also create task names and see where we are at in its realization and time we spent on it. It can also be used in groups, as users can be linked in teams. It’s such a powerful tool at the end of day, as it allows us to see how to be more efficient in terms of time/task.”

Click here to read the full review.

4. Hubstaff

Hubstaff is a comprehensive workforce management tool dedicated to improving team, project, and time management for businesses.

It simplifies time tracking and project management with its array of features.

Key features

  1. Time Tracking
  2. Activity Monitoring
  3. Employee Scheduling
  4. GPS Tracking
  5. Automated Payroll
  6. Invoicing
  7. Expense Tracking
  8. Team Collaboration Tools
  9. Reporting and Analytics
  10. Integrations with other tools

It’s an excellent timesheet online software. As of this writing date, Hubstaff has 1459 reviews and 4.6 out of 5 stars on Capterra.

“It allows us to easily calculate the hours worked by our remote team whilst ensuring the team is focused and easily shows us how much is owed at the end of the month.”

Click here to read the full review.

5. OnTheClock

OnTheClock is a cloud-based employee time clock app designed to streamline workforce management processes.

It provides a variety of features to cater to the needs of small businesses and tech enthusiasts alike.

Key Features

  1. Time Clock with GPS
  2. Employee Scheduling
  3. PTO Tracking
  4. Payroll Integration
  5. Geofencing
  6. Mobile Accessibility
  7. Overtime Management
  8. Reporting and Analytics
  9. Break Tracking
  10. Supports multiple clock-in options

It’s a great online timesheet software for employees. Currently, OnTheClock has 539 reviews and 4.7 out of 5 stars on Capterra.

“Overall it was exactly what I needed. The tools are very simple and easy to manage. The reporting is direct and to the point.”

Click here to read the full review.

What Security Measures Should Businesses Consider When Selecting Online Timesheet Software?


When picking online timesheet software, keeping your business safe is super important. 

First, make sure the software uses strong encryption to keep your data safe. 

Look for features like extra verification steps to stop unauthorized people from getting in. 

Also, ask if the software follows important rules like HIPAA (Health Insurance Portability and Accountability Act) or GDPR (General Data Protection Regulation).

It’s also key to have regular checks and updates to stay safe from hackers. 

Lastly, check out the provider’s history to see if they can keep info secure. 

By focusing on security, you can protect your business’s important data.

What Are Some Other Best Time Tracking Software? [Honorable Mentions]

Here are some of the best time tracking software that you can use an online timesheet system to manage your employees time online.

1. Toggl

Toggl is a versatile time tracking tool that caters to freelancers, small teams, and businesses alike. With its user-friendly interface and robust features, Toggl allows users to automate time entries effortlessly. Its mobile app supports both Android and iOS devices, making it convenient for on-the-go time tracking. 

Toggl offers a free plan with basic time tracking features, while its paid plans unlock advanced management features such as billable time tracking, automatic time allocation, and detailed time reports.

2. ClickTime

ClickTime is a comprehensive time tracking solution designed to streamline time management for businesses of all sizes. With its desktop app and mobile support for Android and iOS devices, ClickTime enables users to clock-in and clock-out seamlessly. 

Freelancers and small teams can take advantage of ClickTime’s free version, while its paid plans offer enhanced tracking tools, employee monitoring capabilities, and payroll processing features.

3. TimeCamp

Timecamp is a powerful time tracking tool that offers automation and integration options to optimize productivity. Its mobile app ensures that users can track time on the go, whether they’re using Android or iOS devices. 

Timecamp’s software solutions cater to freelancers, small teams, and businesses, providing features such as attendance tracking, billable rates management, and time reports generation.

4. Harvest

Harvest is a simple yet effective time tracking solution suitable for freelancers and small teams. With its desktop app and mobile support for Android and iOS devices, Harvest allows users to track time effortlessly and receive notifications for important updates. 

While its free version offers basic time tracking features, Harvest’s paid plans unlock additional functionalities such as billable time management and advanced tracking tools for small teams.

These honorable mentions encompass a range of time tracking features, making them valuable additions to any freelancer’s or small team’s toolkit. 

Whether it’s automatic time tracking, billable time management, or attendance tracking, these software options provide comprehensive solutions for efficient time management on both desktop and mobile devices.

Can You Do Employee Time Tracking With Excel?

Payroll Export: CSV, Excel, PDF, Print

Yes, you can use Excel for employee time tracking by creating a spreadsheet with columns for date, employee name, start time, end time, and total hours worked. Use formulas to calculate hours and functions like SUM to summarize data. Customize formatting for clarity. 

Excel’s functionality allows for basic tracking, but it may lack features of dedicated software. 

Regularly review and update the spreadsheet for accuracy. 

Employee hours can be meticulously managed through Excel spreadsheets, offering a simple solution for small business owners looking to streamline their processes. 

However, managing employee hours manually through spreadsheets can quickly become a hassle, especially as the business grows. 

To alleviate this burden, consider utilizing dedicated software solutions like weekly timesheet trackers, which provide features tailored to track projects, enable easy time entry, and accommodate unlimited users. 

These tools offer convenience and efficiency, freeing up valuable time for small business owners to focus on other aspects of their operations.


What is an employee timesheet and how does it work?

An employee timesheet is a record of hours worked by an employee on various tasks within a specific time frame. It typically includes details such as the date, start and end times of tasks, breaks taken, and any notes or comments. 

Timesheet data is crucial for businesses to accurately track billable time, monitor employee productivity, and calculate payroll.

How does a time tracker help businesses manage employee hours?

Time trackers are essential tools for businesses to efficiently manage employee hours. They enable real-time monitoring of tasks, helping employers ensure that work is being completed within the allocated time frames. 

Remote work is made more manageable through time tracker applications, which can include features like screenshots to monitor progress and ensure accountability.

What are the benefits of using employee timesheet software for tracking hours?

Employee timesheet software offers numerous benefits for tracking hours effectively. It allows businesses to set hourly rates, automate calculations for payroll, and generate reports for analysis. 

Integrating with project management tools such as Asana, Jira, Trello, and Slack enhances collaboration and streamlines workflows. Moreover, it facilitates customer support by providing in-depth insights into employee productivity and task allocation.

Ready to start a free trial?

No credit card required, all features included.


Using online timesheet software is super important for modern businesses. 

It helps track time, boosts productivity, and ensures accurate payroll and following labor rules. 

Among the best choices for this in 2024 is Buddy Punch. 

It’s easy to use, not too pricey and has cool features like tracking time, making schedules, and keeping tabs on time off. 

It also offers extras like face recognition and geofencing.

People like Buddy Punch because it’s simple, affordable, and has good customer service, as seen in many positive reviews. 

But businesses should also consider security when picking timesheet software to keep their info safe.

Overall, picking the right online timesheet software, like Buddy Punch, can help businesses work better, be more transparent, and build trust between team leads and employees, leading to better outcomes and growth.

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