Best Online Time Management Tools To Boost Your Productivity | 7 Options

Online Time Management Tool

Online time management tools play a pivotal role in addressing key challenges small business owners face. 

Their significance lies in the ability to bring order to daily activities through organized task scheduling, employing calendars and to-do lists. 

These tools play a crucial role in curbing procrastination and fostering heightened productivity by providing reminders, notifications, and deadline tracking. 

For businesses, the collaborative aspects of these tools are invaluable. 

Shared calendars and project timelines ensure seamless teamwork and reduce the risk of miscommunication. 

The real-time accessibility of these online tools enables users to manage their schedules from any location, catering to the demands of modern work environments and remote professionals. 

Moreover, the data-driven insights offered by many time management tools empower users to assess productivity trends, identify patterns, and make informed decisions to optimize time usage. 

Top three issues that time management software solves for small business owners are,

Efficient Task Allocation: Time management software addresses the challenge of inefficient task allocation within small businesses. 

By providing a centralized platform to assign, monitor, and track tasks, these tools ensure that every team member is aware of their responsibilities and deadlines. 

Enhanced Collaboration and Communication: Small business owners often face hurdles in maintaining smooth communication and collaboration among team members, especially in remote or distributed work environments. 

Time management software bridges this gap by offering features like shared calendars, real-time updates, and collaborative project spaces. 

Data-Driven Decision-Making: Making informed decisions is paramount for small business success. Time management software provides valuable insights into allocating time across various tasks and projects. 

By offering detailed reports and analytics, these tools empower business owners to identify bottlenecks, assess project progress, and allocate resources more effectively. 

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What Is The Importance Of Online Time Management Tools For Businesses?

Online time management tools are vital in enhancing productivity for businesses of all sizes. 

Streamlining tasks, allocating resources effectively, and maintaining a structured workflow contribute to improved efficiency and, consequently, heightened overall performance. 

With the relentless demands on a business owner’s schedule, these tools serve as indispensable companions, helping prioritize tasks, set deadlines, and ensure timely project completion. 

Moreover, they foster collaboration among team members, providing a centralized communication and task coordination platform. 

As businesses strive to meet deadlines and deliver high-quality results, the importance of leveraging online time management tools like Google Calendar, Trello, Gantt chart, Jira, Kanban, and Chrome cannot be overstated. 

Integrating these tools into the workflow enhances productivity, ensuring that teams can track work, boost productivity, and achieve milestones efficiently. 

Additionally, incorporating the Pomodoro technique and utilizing Slack for effective communication further contributes to a well-rounded approach to time and task management. 

Businesses can harness the benefits of project management software, including free plans with robust management features and reporting features, to elevate the team’s productivity. 

Time tracker and time tracking apps aid in honing time management skills, ultimately optimizing the overall workflow.

How to Choose the Right Time Management Software? Buying Guide

Effective time management is crucial for enhancing productivity. When choosing the right time management software, a thoughtful approach is essential.

1. Assess Personal Needs

Before diving into the array of time management tools, assess your personal needs. 

personal needs

Consider the nature of your work, preferred working style, and the specific features that align with your workflow. 

Different tools cater to varied requirements, whether you prioritize task tracking, project management, or collaborative functionalities. 

Understanding your unique needs ensures that the chosen software seamlessly integrates into your daily routine, maximizing its impact on productivity.

2. Compatibility With Devices

Look for tools seamlessly integrating with your preferred devices, whether desktops (Windows or Mac), laptops, tablets, or smartphones/mobile devices (Android or iOS). 

The best online time management tools ensure accessibility across platforms, allowing you to manage your schedule anytime, anywhere. 

Consider the synchronization capabilities and user-friendly interfaces across different devices to guarantee a smooth and cohesive experience. Don’t be afraid to look into alternatives if a tool you’ve grown attached to begins to fall off in this regard. Just search your tool + alternatives (for example, “Humanity Alternatives” or “Deputy Alternatives“) to see what comes up.

3. Compare Features

Different tools offer diverse functionalities, from basic time tracking to advanced integrations

Scrutinize options based on your specific needs, considering features like automation, reporting capabilities, and integrations with other business tools. 

A thorough feature comparison ensures that the chosen software aligns seamlessly with your organizational requirements, providing a tailored solution for optimized time management. 

4. Easy to Use

Opt for tools that offer a seamless user experience, minimizing the learning curve for your team. 

Look for features like interactive dashboards and straightforward navigation, ensuring employees can effortlessly log hours and track projects. 

A tool’s ease of use directly correlates with its effectiveness, as a simplified interface encourages consistent and accurate time tracking. 

5. Customization and Personalization

Look for platforms that allow tailoring to your unique business needs, ensuring seamless integration into existing workflows. 

Personalization features contribute to a more efficient and user-centric experience, enabling teams to adapt the software to their specific requirements. 

Whether custom reporting or task categorization, a personalized approach enhances the tool’s utility, making it a tailored solution for maximizing productivity in diverse work environments.

6. Integration with Other Software

Seamless integration with other software emerges as a pivotal factor. 

Whether syncing with project management, invoicing, communication, or HR software, robust integrations ensure data consistency and streamlined operations. 

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Top 7 Online Time Management Tools to Buy

Following are the top seven online management tools you can opt for your small business right away. 

1. Buddy Punch | Best Online Time Management Tool

Buddy Punch Dashboard on Mobile, Laptop and Tablet

Buddy Punch is a premier online time management tool catering to businesses across diverse industries such as construction, medical, schools, office staff, and SMBs. 

Its versatility makes it a go-to solution for companies of all sizes. 

Unlike manual time tracking, Buddy Punch offers streamlined efficiency, ensuring accurate and automated recording of employee work hours

The software’s user-friendly interface allows for seamless integration with various business operations, enhancing productivity.

With Buddy Punch, businesses can bid farewell to the challenges posed by traditional time tracking methods. 

The tool’s robust features, including automated time tracking, scheduling, and reporting, contribute to its superiority. 

It not only saves time but also minimizes errors associated with manual processes. 

Buddy Punch is a valuable ally for organizations seeking a reliable, efficient, and industry-flexible solution to optimize their time management practices.

1. Time Tracking

Buddy Punch takes the spotlight as an exemplary online time management tool, especially in time tracking

Simple Clock In and Clock Out

The software has a dedicated time card app that revolutionizes attendance tracking, time-off management, and real-time overtime monitoring

With its intuitive interface and advanced functionalities, Buddy Punch simplifies the time tracking process and provides a holistic approach to workforce management. 

2. Payroll Automation

As a comprehensive solution, Buddy Punch simplifies time tracking and excels in payroll management

Payroll > Documents in the Buddy Punch Dashboard

The system automatically calculates accrued vacation, sick leave, and owed time, ensuring accuracy and efficiency in managing employee benefits. 

One of its standout features is the streamlined payroll processes achieved through customizable reports, providing tailored insights for businesses of all sizes. 

With Buddy Punch, payroll automation becomes a breeze, allowing businesses to focus on their core operations while enjoying the benefits of a seamlessly integrated time and attendance system.

3. Attendance Management

Buddy Punch simplifies attendance management for businesses, offering real-time employee hours monitoring irrespective of location. 

With features like web-based or mobile app punching, GPS tracking, and facial recognition, Buddy Punch eradicates concerns about time theft and buddy punching

Facial Recognition

The system’s user-centric approach empowers employees to manage their time efficiently, request time off, and view essential data effortlessly. 

By investing in Buddy Punch, businesses streamline attendance processes and witness substantial savings in time and costs, contributing to enhanced overall productivity.

4. Integrations with Other Software

This feature sets Buddy Punch apart, allowing it to integrate effortlessly with popular platforms such as QuickBooks, Paychex, Workday, ADP, and more. 


This interoperability ensures a smooth workflow, providing users a comprehensive solution beyond mere time tracking. 

As you navigate the myriad options for time management, the ability to integrate with widely-used software becomes a crucial factor, making Buddy Punch a top choice in boosting efficiency and productivity.

5. User-Friendly Interface

Buddy Punch boasts seamless navigation and accessibility. 

The app’s simplicity extends across platforms, ensuring ease of use on smartphones (iOS and Android) or computers (Desktop or Mac). 

A user-friendly interface is pivotal in enhancing productivity. Buddy Punch excels in providing just that—efficiency wrapped in simplicity, making it an optimal choice in online time management tools.

6. Scheduling Management

Choosing the right time management software is pivotal in your quest for enhanced productivity. 

Buddy Punch enables swift employee schedule creation, guaranteeing comprehensive business coverage. 

Buddy Punch extends beyond the basics by offering additional employee scheduling software for more exhaustive management. 

Schedule Interface: Start Date, End Date

This feature-rich solution streamlines the scheduling process, ensuring your workforce is efficiently organized. 

7. Customer Support

Buddy Punch offers exceptional customer support. 

As echoed in Capterra reviews, users praise the platform’s timely issue resolution, with concerns addressed within 24 hours. 

Its commitment to user engagement, exemplified by push notifications, sets Buddy Punch apart. 

These serve a dual purpose by reminding employees of impending work schedules and prompting them to punch in and out accurately. 

8. GPS Tracking

Buddy Punch employs optional or required GPS data sharing to track employee time even in remote locations. 

This feature ensures a comprehensive understanding of where your team operates, providing valuable insights into job site attendance. 

GPS tracking allows you to view individual punches on an interactive map or gain an overview of all employee locations. 

GPS Tracking

This innovation proves invaluable in the evolving landscape of remote work, offering businesses a streamlined approach to monitor and manage employee hours effectively. 

9. Additional Features

Beyond conventional features, Buddy Punch’s prowess lies in a spectrum of additional features that redefine workplace efficiency. 

Embrace streamlined processes with time card approvals, ensuring accuracy before payroll processing. 

Review Time Cards Pending Approval: View

Witness seamless PTO tracking through PTO Accruals, allowing both manual and automatic accruals. 

PTO Requests

The innovative text to punch feature empowers employees without a data connection, eliminating missed punches. 

Text to Punch: Emma Emily example

Elevate project management with job costing while overtime alerts inform you of crucial thresholds. 

New Notifications: Eric Pena is working overtime

Unleash synergy with various software through Integrations and grant flexibility to salaried employees with duration entry

Define work zones with geofences, compelling precise punches within designated areas.

Buddy Punch’s Online Reviews

Buddy Punch Capterra Review Novemeber 29, 2023

“Delighted! As a trucking company and having resources starting their shifts at different times and in different locations it was “effort” in tying this all together to ensure everyone was being paid for correct times – doing payroll was a chore in calling and requesting and then finally imposing deadlines or you don’t get paid which pushes other things back in processing payroll… Week one of deployment -> all those issues disappeared!!! Well done Buddy Punch!!!!”

Click here to read the full review.

“Buddy Punch has been my main source for time tracking since I started my new position. It is user friendly!”

Click here to read the full review.

“The ease of clocking in and out, where ever I may need to punch in. I like that employees are able to make an adjustment to their time and then it gets approved by manager. Which is much easier than having to make punches and delete punches.”

Click here to read the full review.

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If you feel that Buddy Punch might be the right fit for your business, sign up for a 14 day free trial (no credit card needed). You can also book a one-on-one demo, or view a pre-recorded demo video.

2. Connecteam | Best Time Management Tool for Employees

Connecteam is an employee management and communication platform designed to streamline various aspects of workforce management. 

It provides a comprehensive solution for businesses with deskless teams, offering a range of features to enhance communication, scheduling, time tracking, training, and more. 

Connecteam aims to simplify daily operations and keep teams connected, particularly those who work remotely or in the field.

Key Features:

  1. Scheduling & Time Tracking
  2. Real-Time Operations Monitoring
  3. Internal Communications Hub
  4. Employee Growth and Training
  5. Success Stories and Case Studies
  6. Results-Driven Performance:
  7. Full Support Services
  8. Small Business Support:
  9. Webinars and Blog Content
  10. Podcast Episodes

Coonecteam has 4.8 out of 5 stars on Capterra.

It has a total of 323 reviews on Capterra. 

Connecteam was easy to set up and deploy. The changes and improvements that came over the last year and a half or so were timely and (with 1 exception that was only an issue for about a month) improved the value of the program greatly.”

Click here to read the full review.

3. Clockify | Free Online Time Management Tool

Clockify is a time-tracking tool that provides a range of features to help businesses manage and monitor their time-related activities. 

Clockify is a versatile time-tracking tool designed to help individuals and teams manage their time effectively. 

Key Features:

  1. Time Tracking
  2. Project and Task Management
  3. Reporting and Analytics
  4. Billable Hours Tracking
  5. Team Collaboration
  6. User Permissions and Roles
  7. Integration with Third-Party Apps
  8. Mobile Time Tracking
  9. Invoicing
  10. Browser Extension

Clockify has 4.7 out of 5 on Capterra as of the writing date.

It has a total of 4748 reviews on Capterra.

“It is a great software for smart working experience.It works very well and it helps you to track time from anywhere.Its flexibility makes it compatible with everyone.collected data by clocking helps me a lot to analyze employees performance and also create reports.”

Click here to read the full review.

4. Toggl | Best Time Management Tool for Projects

Toggl is a comprehensive time-tracking software designed to streamline and enhance productivity across various workflows. 

The tool offers a user-friendly platform for efficient time management, enabling users to save time, strengthen billing accuracy, and optimize workloads. 

Toggl Track is trusted by over 5 million users across 120 countries, emphasizing simplicity and profitability in time tracking. 

With features like employee time tracking, billing and invoicing, project budgeting, and reporting, Toggl Track aims to empower teams with insightful data without micromanaging their workflow. 

The platform is renowned for its anti-surveillance stance, ensuring user privacy and fostering a positive user experience.

Key Features:

  1. Employee time tracking
  2. Billing and invoicing
  3. Project budgeting
  4. Reporting
  5. Anti-surveillance platform
  6. Intuitive and welcoming features
  7. Over 100+ integrations
  8. Cross-platform apps
  9. GDPR-compliant
  10. Top-rated support

Toggl Track has 4.7 out of 5 stars on Capterra as of writing date.

“I love Toggl Track!! As a freelancer, keeping track of my hours by project or client is indispensable so I can create invoices (outside of Toggl Track). It makes it easy to collect the data to calculate the time I need for certain types of work and helps me keep track of the training hours I need for my professional organization. All in all, I can’t live without it and recommend it highly.”

Click here to read the full review 

5. Timely | Best AI Powered Time Management Tool

Timely is a time-tracking tool designed to help businesses manage and monitor their employees’ time more effectively. 

It provides features to streamline time-related tasks and enhance productivity. 

Timely is a time-tracking and project management tool designed to help individuals and teams streamline their time-related tasks and enhance productivity. 

It provides functionalities that cater to various needs, from automating time tracking to project planning and team management.

Key Features:

  1. Automatic Time Tracking
  2. Project and Team Planning
  3. Team Time Management
  4. Project Time Management
  5. App Integrations
  6. Online Time Reporting
  7. Automated Payroll and Invoicing
  8. GPS Location Tracking
  9. Employee Productivity Monitoring
  10. Employee Scheduling

Timely has 4.7 out of 5 stars on Capterra.

It has a total of 212 reviews on Capterra. 

“I use Timely across 3 platforms – iPhone, iPad, Mac – and all work seamlessly to keep track of my billable (and unbillable) hours. The interfaces are simple to understand and to use, and I’m much more confident in my recorded time than with other methods I’ve used. I appreciate how hard the Timely team works to add features to the product, and the company is responsive to my questions.”

Click here to read the full review.

6. Tracking Time | Best Time Management Tool for Projective Teams

Tracking time tool is a software solution designed to monitor and record the amount of time employees spend on various organizational tasks and activities. 

It serves as a crucial component for businesses to enhance productivity, streamline payroll processes, and gain insights into resource allocation. 

Key Features:

  1. Clock In/Out Functionality
  2. Automated Time Entries
  3. Facial Recognition
  4. GPS Tracking
  5. Mobile Time Entries
  6. Timesheet Collection
  7. Job Codes
  8. Overtime Calculations
  9. Reports and Analytics
  10. Integration Capabilities

7. Rescue Team | Fully Automated Time Management Tool

A rescue team tool is a specialized software or system designed to facilitate and enhance the efficiency of emergency response teams during critical situations. 

It provides comprehensive features tailored to support swift and effective rescue operations.

Key Features

  1.  Real-Time Communication
  2. GPS Tracking
  3. Resource Allocation
  4. Incident Documentation
  5. Collaborative Planning
  6. Emergency Notifications
  7. Multi-Platform Accessibility
  8. Equipment Management
  9. Training and Simulation
  10. Data Security

Rescue Time has 4.6 out of 5 stars on Capterra.

It has a total of 138 reviews on Capterra.

“I’ve spent significantly less time on social media since I implemented RescueTime in my system, and I now have a very detailed insight on how much time I spend on productive time. RescueTime helps me focus. I cannot recommend RescueTime enough.​”

Click here to read the full review.

Top Time Management Techniques

Pomodoro TechniqueBreak work into 25-minute intervals, separated by short breaks, to maintain focus and prevent burnout.
Eisenhower MatrixPrioritize tasks based on urgency and importance, categorizing them into four quadrants. Focus on high-priority tasks while delegating or eliminating less crucial ones.
Time BlockingAllocate specific blocks of time to different tasks or activities to enhance concentration by minimizing multitasking and creating dedicated periods for focused work.
Eat That FrogTackle the most challenging or important task first, ensuring a sense of accomplishment and motivation for the rest of the day.
BatchingGroup similar tasks together and address them during specific time slots. Batching minimizes context-switching, allowing for more streamlined and efficient work.
The Two-Minute RuleIf a task takes less than two minutes to complete, do it immediately to prevent small tasks from accumulating and becoming overwhelming.
Kanban MethodVisualize tasks on a Kanban board, moving them through different stages (To-Do, In Progress, Done) for clarity on task status and progress.
Getting Things Done (GTD)Developed by David Allen, GTD involves capturing tasks, organizing them, and regularly reviewing and updating the task list for effective task management.
Time AuditRegularly assess how you spend your time to identify patterns and areas for improvement. Adjust your schedule based on insights from the audit.
Set SMART GoalsEnsure goals are Specific, Measurable, Achievable, Relevant, and Time-bound for clarity and focus, making tasks more manageable.


How Does The Time Tracking Feature Work In The Time Management Tool?

The time tracking feature in time management tools records and monitors the duration of tasks, providing a detailed breakdown of time spent. 

Users can log entries manually or use automated options. This functionality enhances productivity by offering insights into time utilization and facilitating efficient task management.

What Is The Major Difference Between Project Management And Time Management Tools?

The time tracking feature in online time management tools enables users to systematically monitor and record task durations. 

By providing insights into time usage, it facilitates efficient productivity management. Users can manually log entries or use automated functions, enhancing overall task organization and effectiveness.

Is There A Free Time Management Tool Available?

Yes, many practical time management tools, including Toggl, Asana, and Todoist, offer free versions with essential features. 

These tools cater to small teams and individuals seeking productivity tools that enhance efficiency without incurring costs. 

With customizable features and user-friendly interfaces, they enable users to create custom reports, track completed tasks, and employ effective time management techniques.

For small teams and individuals, these productivity apps serve as invaluable time management apps, allowing users to meticulously plan and execute tasks. 

The ability to create custom reports aids in analyzing completed tasks, promoting productivity and effective time allocation. 

Moreover, these tools act as effective time management techniques, helping users steer clear of distracting websites and stay focused on completing tasks promptly. 

Embrace these productivity apps for a seamless blend of time management efficiency and financial prudence.

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Final Thoughts,

In conclusion, optimizing productivity through efficient time management, encompassing work-life balance, due dates, and well-being, is crucial for individuals and businesses alike. 

Incorporating tools such as Toggl, Asana, and Todoist is essential for prioritizing important tasks, managing different projects, and preventing burnout. 

These platforms provide a multifaceted approach to goal setting and ensure proper time allocation for time-consuming endeavors. 

By adopting good time management strategies, including the benefits of time management, individuals can create a conducive work environment. 

Multitasking becomes seamless, and with techniques like prioritizing and setting goals, there’s always enough time for tasks. 

Embracing these tools not only aids in efficient task completion but also contributes to overall well-being and a balanced work-life paradigm.

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