Employees constitute the top layer of an organization’s functionality, delivering human resources in all departments to help an organization realize its objectives. If you run a large organization with many employees, you have the challenge of dealing with different issues concerning employees’ performance at all levels.
Why Businesses Turn to Time Tracking Software
Effective tracking of your team members and your business can have positive results on the growth of your company, especially if you have the right tools to employ. For easier management of your employees, you need to install a real-time time tracker that can help you achieve several objectives in your organization:
- Replacing physical timesheets with a more effective manner of tracking work hours without disrupting workflow
- Keeping employees accountable for when they clock in and clock out
- Reducing job costs and making project management easier with an accurate measurement of every employees’ work time
With an employee time tracking tool, you can balance your payroll ledger in a matter of minutes, track time offs, sick leaves, and record holiday accruals. Many of these tools are flexible, and can be used as mobile apps (for iOS or Android mobile devices) or web-based apps which makes even remote employees easy to manage. They also come with a slew of functionalities for employee monitoring – such as GPS tracking and Geofencing, integrations with popular payroll software, screenshots on punch, SMS notifications, and more.
In short, employee monitoring software enables business owners to address all attendance-related problems effectively and conveniently.
For employees, these time tracking solutions are often user-friendly to let them focus on their workday, optimize their performance with activity tracking, manage paid leave, and benefit from generated reports (exported as Excel spreadsheets or PDFs). Employee productivity receives a boost just from the adoption of a time management tool, even before team members actually make use of its features.
Automatic time tracking systems benefit small and large organizations alike, and can be used for remote teams or on-site teams. Many of them also include the option to grant team members permissions, which can make it even easier for a manager to nearly automate everything when it comes to tracking billable hours.
With all these benefits under consideration, it’s no big surprise that employee hour trackers are so popular with business owners.
Choosing The Best Employee Time Tracking App
In purchasing timecard software, it is important to use one that is suitable for your business specifically.
How much of your business is based on remote work?
Do you need to closely monitor computer activity?
Do you hire freelancers, and will they need to install the software as well?
Since all employees will have access to the software, it should be intuitive enough for all of your employees to clock in and out of without difficulty. You might want one that has notifications for unproductive employees, or one that exports time reports in a certain template you prefer. Some of the best applications enable employees to access their timecards, and managers can adjust the software accordingly, with regard to clock in and out times.
The first thing to check regarding timecard software is the ability to track time effectively. It should be able to track working hours of each and all employees, leaves and over time, as well as paid holidays. The best tools often take into consideration both hourly and salaried employees as well.
Your timecard software should also help you produce comprehensive payroll reports, with all hours worked and corresponding total wages. This should include reports for each employee, attendance reports, and a summary report for a given duration.
Versatility in clock-in and out methods is also important. The best application should provide a variety of ways to clock in and out for all employees, and should be compatible with multiple operating systems. This can enable you to decide whether to use the manager’s computer, a designated point, or work PCs for clocking in and out.
Finally, you should get strong customer support from your service provider. In the case of any software malfunctions or computer outages, you should receive quick assistance to minimize downtime. Your service provider should be ready with appropriate assistance when it comes to software upgrading, as well as any improvement that may be necessary for your business.
In the end, having an appropriate timecard application can help you track your business’ performance, and even enhance the growth. It is also a way of managing your employees more effectively as they become more responsible in using the application.